Agenda and minutes

Venue: Council Chamber - Civic Centre

Contact: Jo Maskell 

Items
No. Item

41.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any matters on the agenda.

Minutes:

None.

42.

Minutes pdf icon PDF 32 KB

To agree the Minutes of the meeting held on 23 November 2016.

Minutes:

RESOLVED that the minutes of the meeting held on 23 November 2017 are agreed as a correct record and signed by the Chairman.

43.

Matters Arising pdf icon PDF 10 KB

(a)       Internal Audit Activity Report

(Minute 36 Refers)

 

The Head of Housing has provided a written response to explain the delay in implementing recommendations for the Corporate Business Continuity Plan.

 

(b)       Other Matters Arising

Minutes:

(a)       Internal Audit Activity Report

            (Minute 36 Refers)

 

The Head of Housing provided a written response to explain the delay in implementing recommendations for the Corporate Business Continuity Plan.

 

RESOLVED that the written response from the Head of Housing is noted.

 

(b)       Other Matters Arising

 

            None.

44.

Written Questions and Petitions

Minutes:

None.

45.

Non Contentious Business

Minutes:

No items ofnon-contentious business were identified.

46.

Committee Work Plan and Training Programme 2017/18 pdf icon PDF 24 KB

Minutes:

The Committee received its work plan for the 2017/18 municipal year and noted that a proposed training programme would be submitted to the first meeting of this Committee in the new municipal year.

 

RESOLVED that the work plan is noted.

47.

Harlow Council Audit Plan 2016-17 pdf icon PDF 354 KB

Minutes:

The Committee received the proposed annual Audit Plan to be undertaken by the external auditor on the Council’s 2017/18 audit.

 

            RESOLVED that the proposed Audit Plan for 2017/18 is noted.

48.

Certification of Claims and Returns Annual Report 2015-16 pdf icon PDF 30 KB

Minutes:

The Committee received the external auditor’s Certification of Claims and Returns annual report for 2015/16.

 

            RESOLVED that the external auditor’s report is noted.

49.

Review of Audit & Standards Committee Terms of Reference pdf icon PDF 18 KB

Additional documents:

Minutes:

The Committee received a report on the minor changes to its terms of reference, to bring them in line with the Chartered Institute of Public Finance and Accountancy (CIPFA) guidance for local authorities’ audit committee core functions.

 

It was noted that proposals to amend the delegation for approval of the Council’s statement of accounts would be submitted to the next meeting of this Committee for consideration.

 

RESOLVED that the minor changes to the Committee’s Terms of Reference, as agreed by the Chairman of the Constitution Panel, are noted.

50.

External Quality Assurance of Internal Audit Against the Public Sector Internal Audit Standards (PSIAS) pdf icon PDF 28 KB

Additional documents:

Minutes:

The Committee received a report on the results of an independent review of the Internal Audit Shared Service against the Public Sector Internal Audit Standards (PSIAS).

 

Whilst the shared service complied with the PSIAS standards, it was noted that an Action Plan would be developed to address recommendations noted during the review to enhance the service.

 

The Committee noted with appreciation, the work undertaken by the Internal Audit Team to improve the service.

 

            RESOLVED that

 

(a)       the compliance of the Internal Audit Service with the requirements of the Public Sector Internal Audit Standards is noted;

 

(b)       the actions proposed in the report to enhance the Internal Audit Service are noted.

51.

Internal Audit Strategy and Plan 2017/18 pdf icon PDF 68 KB

Additional documents:

Minutes:

The Committee received a report proposing the Audit Strategy and Plan for the forthcoming municipal year.

 

It was noted that Epping Forest District Council would formally join the shared Internal Audit Service with effect from 1 April 2017.

 

            RESOLVED that the Audit Strategy and Plan for 2017/18 is approved.

52.

Internal Audit Activity Report pdf icon PDF 33 KB

Additional documents:

Minutes:

The Committee received the Internal Audit Activity Report which showed the progress made to date against the 2016/17 Audit Plan and proposed the deferral of certain audits (for reasons as detailed in the report).

 

Two items of particular concern were highlighted from the Recommendation Tracker.  These were the Water Gardens Car Park and the Safer Harlow Partnership. 

 

It was noted that the Council was seeking legal advice for clarity regarding the issues surrounding the expected income from the Water Gardens Car Park; and the Committee queried the delay in addressing the administrative arrangements for the Safer Harlow Partnership.

 

Members of the Committee were invited to complete a knowledge and skills audit for analysis at the next meeting, which would feed into training requirements for members of the Committee.  It was also noted that there were proposals to introduce training sessions immediately prior to future Committee meetings.

 

            RESOLVED that

 

(a)       the deferral of a number of audits, as detailed in paragraph 1 of the report, be agreed;

 

(b)       the outcome of the results of a skills and knowledge analysis by the Committee be considered at the next meeting of the Committee.

53.

Risk Management Progress Report pdf icon PDF 22 KB

Additional documents:

Minutes:

The Committee received a progress report on the Council’s risk management and which specifically highlighted Corporate Risk 05 (inability to fulfil community leadership role) for examination.

 

It was noted that the score for the Community Safety Team would be impacted from its transferral back into the core funding stream from discretionary services.

 

RESOLVED that the report, including the highlighted review of CR05 is noted.

54.

References from other Committees

Any references arising from meetings held after the publication of this agenda will be circulated separately.

 

Minutes:

None.

55.

Matters of Urgent Business

Such other business which, in the opinion of the Chairman, should be considered as a matter of urgency by reason of special circumstances to be specified in the minutes.

 

Minutes:

None.