Agenda and minutes

Venue: Council Chamber, Civic Centre. View directions

Contact: Adam Rees 

Items
No. Item

1.

Apologies for Absence and Substitutions

Minutes:

Apologies for absence were received from Councillor Jodi Dunne and Chris Vince. Councillor Tony Edwards attended as a substitute for Councillor Vince.

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any matters on the agenda.

Minutes:

Councillor Stefan Mullard declared a non-pecuniary interest in items 9 and 10 as a member of the Playhouse Trust.

 

Councillor Simon Carter declared a pecuniary interest as a remunerated Council appointed Director of HTS (Property and Environment) Ltd. He said that he would leave the meeting in the event financial matters relating to HTS were discussed.

 

3.

Minutes pdf icon PDF 187 KB

To agree the minutes of the meeting held on 13 March 2019.

Minutes:

RESOLVED that the minutes of the meeting held on 13 March 2019 are agreed as a correct record and signed by the Chair.

 

4.

Matters Arising

4a

Minute 46 - Matters Arising

Minutes:

In response to Councillor Carter, Councillor Mullard said that a list of potential dates would be circulated to Councillors Carter and Clark so that the first meeting could be arranged in order to discuss the potential appointment of an independent person to the Committee.

5.

Written Questions and Petitions

Minutes:

None.

6.

Non Contentious Business

Minutes:

RESOLVED that no items are taken as non-contentious business.

7.

Committee Work Plan pdf icon PDF 71 KB

Minutes:

The Committee received its current work plan.

 

RESOLVED that:

 

A     Reports on the Risk Maturity Assessment and Risk Appetite Framework are brought to the November Committee meeting.

 

B    The work plan is noted.

8.

Audit and Standards Committee Annual Report 2018/19 pdf icon PDF 74 KB

Minutes:

The Committee received its annual report, which outlined its activities during the last municipal year.

 

RESOLVED that it is recommended to Full Council that the Audit and Standards Committee’s annual report for 2018/19 is noted.

9.

Internal Audit Annual Report 2018/19 pdf icon PDF 88 KB

Additional documents:

Minutes:

The Committee received the Internal Audit Team’s annual report, which summarised the results of the internal audit work they had undertaken during the year ending 31 March 2019, and included an overall opinion of the Council’s governance, risk management and control framework.

 

The Committee expressed concerns that online safeguarding training had not been delivered following the limited assurance report. Although it was noted that the safeguarding training would be available shortly it was agreed that the Head of Governance would be asked to attend the next meeting to provide assurances about the training’s implementation.

 

The Committee considered the risks surrounding regeneration and the Enterprise Zone and the need for action plans to be developed in order to support the Council’s vision for economic development. It was agreed that an update would be provided in the next progress report.

 

RESOLVED that:

 

A     For the 12 months ended 31 March 2019, it is agreed that the Council has operated adequate and effective governance, risk management and control processes.

 

B    The Head of Governance will attend the meeting on 31 July 2019 to provide assurances about the implementation of safeguarding training.

 

C    An update on the risks surrounding regeneration and the Enterprise Zone be included in the next Internal Audit progress report.

10.

Internal Audit Activity Report 2019/20 pdf icon PDF 69 KB

Additional documents:

Minutes:

The Committee received the latest Internal Audit Activity report and reviewed the work undertaken by the Internal Audit Team since the last report received by this Committee.

 

The Committee considered the delays in implementing the recommendations on external data transfers,  ensuring adequate data sharing protocols and information sharing agreements with HTS. The Committee agreed that the Shareholder Sub Committee was the appropriate body to seek assurances about progress implementing the recommendation and asked that the Sub Committee raised the matter at its next meeting.

 

11.

Risk Management Report pdf icon PDF 50 KB

Additional documents:

Minutes:

The Committee reviewed the current Corporate Risk Register.

 

RESOLVED that the current Corporate Risk Register be noted.

12.

References from other Committees

Any references arising from meetings held after the publication of this agenda will be circulated separately.

 

Minutes:

None.

13.

Matters of Urgent Business

To deal with any matters of an urgent nature.

Minutes:

None.