Agenda, decisions and minutes

Venue: Council Chamber, Civic Centre

Contact: Adam Rees 

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Emma Toal.

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

3.

Minutes pdf icon PDF 60 KB

To approve the minutes of the meeting held on 22 March 2018.

Minutes:

RESOLVED that the minutes of the meeting held on 22 March 2018 are agreed as a correct record and signed by the Leader.

4.

Matters Arising

Any matters arising from the minutes of the previous meeting.

Minutes:

None.

5.

Written Questions from the Public pdf icon PDF 58 KB

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

Minutes:

The question, together with the answer, is appended to the minutes.

6.

Written Questions from Councillors pdf icon PDF 58 KB

To receive any questions from Councillors in accordance with Rule 11 of the Council Procedure Rules.

Minutes:

The question, together with the answer, is appended to the minutes.

7.

Petitions

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

Minutes:

None.

8.

Forward Plan pdf icon PDF 216 KB

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.

Minutes:

RESOLVED that the Forward Plan is noted.

9.

Recent Decisions Taken by The Leader, Deputy or Portfolio Holder(s)

There have not been any decisions taken by Portfolio Holders under delegated powers since the last meeting of the Cabinet.

Minutes:

None.

10.

Portfolio Holder Delegations pdf icon PDF 202 KB

To note the Leader of the Council’s Scheme of Delegation to Portfolio Holders.

Minutes:

RESOLVED that the Leader’s Scheme of Delegation to Portfolio Holders for 2018/19, as set out in the document submitted, is noted.

11.

Appointment of Cabinet Overview Working Group, Panels and Partnership Bodies 2018/19 pdf icon PDF 31 KB

Additional documents:

Minutes:

RESOLVED that appointments to the Cabinet Overview Working Group, Panels and Partnership Bodies were approved as appended to the minutes.

12.

Cabinet Overview Working Group Work Plan 2018/19 pdf icon PDF 203 KB

Additional documents:

Minutes:

RESOLVED that the proposed 2018/19 work plan for the Cabinet Overview Working Group, attached as Appendix A to the report, be agreed.

13.

HTS Group 2018-2020 pdf icon PDF 233 KB

Decision:

RESOLVED that:

 

A     The Council undertake a further programme of building Council houses.

 

B    HTS (Property & Environment) Ltd be appointed subject to acceptable business cases being submitted to undertake the associated construction works for those schemes detailed within the report, and that the current HTS (Property & Environment) Ltd’s Business Plan be amended accordingly.

 

C    A wholly owned subsidiary of HTS Group to undertake housing and regeneration projects be established.

 

D    Authority is delegated to the Managing Director, in consultation with the Leader of the Council to complete all necessary legal and financial formalities to progress the above.

 

E     Authority is delegated to the Section 151 Officer, in consultation with the Leader of the Council to select and purchase a financial modelling scheme to assist with the Council’s housing development processes.

Minutes:

The Cabinet considered a report which sought approval for a further programme of council house building, as well as the establishment of a subsidiary company to HTS Group which would undertake housing and regeneration projects.

 

Proposed by Councillor Mark Ingall (seconded by Councillor Mark Wilkinson) it was:

 

RESOLVED that:

 

A     The Council undertake a further programme of building Council houses.

 

B    HTS (Property & Environment) Ltd be appointed subject to acceptable business cases being submitted to undertake the associated construction works for those schemes detailed within the report, and that the current HTS (Property & Environment) Ltd’s Business Plan be amended accordingly.

 

C    A wholly owned subsidiary of HTS Group to undertake housing and regeneration projects be established.

 

D    Authority is delegated to the Managing Director, in consultation with the Leader of the Council to complete all necessary legal and financial formalities to progress the above.

 

E     Authority is delegated to the Section 151 Officer, in consultation with the Leader of the Council to select and purchase a financial modelling scheme to assist with the Council’s housing development processes.

14.

Safeguarding Policy pdf icon PDF 114 KB

Additional documents:

Decision:

RESOLVED that:

 

A     The revised and updated Child and Adult Safeguarding Policy, attached as Appendix A to the report, be approved.

Minutes:

Cabinet considered a report on an updated Child and Adult Safeguarding Policy.

 

Proposed by Councillor Eugenie Harvey (seconded by Councillor Waida Forman) it was:

 

RESOLVED that:

 

A     The revised and updated Child and Adult Safeguarding Policy, attached as Appendix A to the report, be approved.

15.

Award of Contract for Replacement Roof Covering and Associated Works to Units at the Latton Bush Centre pdf icon PDF 23 KB

Decision:

RESOLVED that:

 

A     The most economically advantageous tender submitted by Contractor B is accepted, subject to contract, in the sum of £369,645.41.

Minutes:

Cabinet received a report to accept a tender for replacement roof works to units at the Latton Bush Centre.

 

Proposed by Councillor John Strachan (seconded by Councillor Mark Wilkinson) it was:

 

RESOLVED that:

 

A     The most economically advantageous tender submitted by Contractor B is accepted, subject to contract, in the sum of £369,645.41.

16.

Employment Memorandum of Understanding pdf icon PDF 126 KB

Additional documents:

Decision:

RESOLVED that:

 

A     The draft Memorandum of Understanding (MoU) between East Hertfordshire District Council, Epping Forest District Council, Harlow Council, Uttlesford District Council covering the Distribution of Objectively Assessed Employment Need across the West Essex-East Herts Functional Economic Market Area attached as Appendix A to the report be approved.

 

B    Authority be delegated to the Managing Director in consultation with the Portfolio Holder for Environment to approve any minor and inconsequential amendments to the draft Memorandum.

 

C    Subject to B, the Managing Director be authorised to sign the MoU in consultation with the Leader and the Portfolio Holder.

Minutes:

Cabinet received a report to approve a draft Employment Memorandum and Understanding between East Hertfordshire District Council, Epping Forest District Council, Harlow Council and Uttlesford District Council.

 

Proposed by Councillor Danny Purton (seconded by Councillor Mark Ingall) it was:

 

RESOLVED that:

 

A     The draft Memorandum of Understanding (MoU) between East Hertfordshire District Council, Epping Forest District Council, Harlow Council, Uttlesford District Council covering the Distribution of Objectively Assessed Employment Need across the West Essex-East Herts Functional Economic Market Area attached as Appendix A to the report be approved.

 

B    Authority be delegated to the Managing Director in consultation with the Portfolio Holder for Environment to approve any minor and inconsequential amendments to the draft Memorandum.

 

C    Subject to B, the Managing Director be authorised to sign the MoU in consultation with the Leader and the Portfolio Holder.

17.

Communications from Committees/Working Groups/Parties and Panels

17a

Referral from Cabinet Overview Working Group - Health and Wellbeing Strategy pdf icon PDF 195 KB

Additional documents:

Decision:

RESOLVED that:

 

A     The Health and Wellbeing Strategy, attached as Appendix A to the report, be approved.

Minutes:

Cabinet received a report of the review of the health and wellbeing in Harlow which had been referred to it by the Cabinet Overview Working Group. The report proposed the adoption of a Health and Wellbeing Strategy.

 

Proposed by Councillor Eugenie Harvey (seconded by Councillor Waida Forman) it was:

 

RESOLVED that:

 

A     The Health and Wellbeing Strategy, attached as Appendix A to the report, be approved.

18.

Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

Minutes:

RESOLVED that the minutes of the following meetings are noted.

18a

Minutes of meeting Thursday, 5 April 2018 of Harlow Local Highways Panel pdf icon PDF 62 KB

18b

Minutes of meeting Thursday, 12 April 2018 of Cabinet Overview Working Group pdf icon PDF 55 KB

19.

Matters of Urgent Business

To deal with any matters of an urgent nature.

Minutes:

None.