Agenda, decisions and draft minutes

Cabinet
Thursday, 9th July, 2020 7.30 pm

Venue: Zoom - Online. View directions

Contact: Adam Rees 

Items
No. Item

1.

Apologies for absence

Minutes:

None.

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

3.

Minutes pdf icon PDF 152 KB

To approve the minutes of the meeting held on 27 February 2020.

Minutes:

RESOLVED that the minutes of the meeting held on 27 February 2020 are agreed as a correct record and signed by the Leader.

4.

Matters Arising

Any matters arising from the minutes of the previous meeting.

Minutes:

None.

5.

Written Questions from the Public pdf icon PDF 82 KB

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

Additional documents:

Minutes:

The questions, together with the answers, are appended to the minutes.

6.

Written Questions from Councillors

To receive any questions from Councillors in accordance with Rule 11 of the Council Procedure Rules.

Minutes:

None.

7.

Petitions

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

Minutes:

None.

8.

Forward Plan pdf icon PDF 107 KB

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.

Minutes:

RESOLVED that the Forward Plan is noted.

9.

Recent Relevant Decisions Taken by The Leader, Deputy or Portfolio Holder(s)

There have not been any decisions taken by Portfolio Holders under delegated powers since the last meeting of the Cabinet.

Minutes:

None.

10.

Covid-19 Recovery – Progress and Working Group Terms of Reference pdf icon PDF 73 KB

Additional documents:

Decision:

RESOLVED that Cabinet noted:

 

A     The initial response to the pandemic and recovery Workstreams.

 

B    The appointments due to be made to the Covid-19 Working Group.

 

C    The current financial position.

 

D    The Terms of Reference for the Working Group, which will be confirmed at its first meeting.

Minutes:

Cabinet received a report which set out the impact of Covid-19 on the Council’s services and finances and established a Working Group for the recovery process.

 

Proposed by Councillor Eugenie Harvey (seconded by Councillor Mark Ingall) it was:

 

RESOLVED that Cabinet noted:

 

A     The initial response to the pandemic and recovery Workstreams.

 

B    The appointments due to be made to the Covid-19 Working Group.

 

C    The current financial position.

 

D    The Terms of Reference for the Working Group, which will be confirmed at its first meeting.

11.

Year End 2019/20 Performance Report pdf icon PDF 64 KB

Additional documents:

Decision:

RESOLVED that Cabinet recognisedthe End of Yearoperationalperformance and risk management thathas beenachievedin 2019/20 across allCouncilservices.

Minutes:

Cabinet received a report which set out the Council’s operational performance for 2019/20.

 

Proposed by Councillor Mark Ingall (seconded by Councillor Mike Danvers) it was:

 

RESOLVED that Cabinet recognisedthe End of Yearoperationalperformance and risk management thathas beenachievedin 2019/20 across allCouncilservices.

12.

Energy Procurement Framework Review pdf icon PDF 71 KB

Decision:

RESOLVED that Cabinet agreed:

 

A     To extend the current framework arrangement with Energy and Carbon Management for the supply of gas and electricity to March 2023.

 

B    To the procurement of 100 per cent renewable electricity up to March 2023.

Minutes:

Cabinet received a report on the review of the current energy procurement framework.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Mark Ingall) it was:

 

RESOLVED that Cabinet agreed:

 

A     To extend the current framework arrangement with Energy and Carbon Management for the supply of gas and electricity to March 2023.

 

B    To the procurement of 100 per cent renewable electricity up to March 2023.

 

 

13.

Flat Block Refurbishment of 97-126 The Hides pdf icon PDF 59 KB

Decision:

RESOLVED that the most advantageous tender in consideration of price and quality combined as submitted by Contractor A be accepted in the sum of £1,319,516.00 for the delivery of this external refurbishment works programme subject to contract and Leaseholder consultation.

Minutes:

Cabinet received a report to award a contract for the refurbishment of 97-126 The Hides.

 

Proposed by Councillor Mark Wilkinson (seconded by Councillor Tony Durcan) it was:

 

RESOLVED that the most advantageous tender in consideration of price and quality combined as submitted by Contractor A be accepted in the sum of £1,319,516.00 for the delivery of this external refurbishment works programme subject to contract and Leaseholder consultation.

14.

Procurement Strategy Update pdf icon PDF 61 KB

Additional documents:

Decision:

RESOLVED that:

 

A     The Procurement Strategy (attached as Appendix A to the report) be approvedasthe frameworkfor achievingtheCouncil’s objectives and aspirationsin the procurementofgoods, works andservices.

 

B    TheHeadofGovernance,in consultationwith thePortfolioHolderfor Governance, Equality and Diversity be delegated authoritytomake minor and inconsequential amendmentswhich reflectchanges inthelaw.

Minutes:

Cabinet received a report which sought approval for an updated Procurement Strategy.

 

Proposed by Councillor Frances Mason (seconded by Councillor Mike Danvers) it was:

 

RESOLVED that:

 

A     The Procurement Strategy (attached as Appendix A to the report) be approvedasthe frameworkfor achievingtheCouncil’s objectives and aspirationsin the procurementofgoods, works andservices.

 

B    TheHeadofGovernance,in consultationwith thePortfolioHolderfor Governance, Equality and Diversity be delegated authoritytomake minor and inconsequential amendmentswhich reflectchanges inthelaw.

15.

Portfolio Holder Delegations pdf icon PDF 77 KB

Minutes:

RESOLVED that the Leader’s Scheme of Delegation to Portfolio Holder’s for 2020/21, as set out in the document submitted, is noted.

16.

Appointment of Cabinet Overview Working Group, Panels and Partnership Bodies 2020/21 pdf icon PDF 46 KB

Minutes:

RESOLVED that the appointments to Cabinet Overview Working Group, Panels and Partnership Bodies 2020/21 be approved.

17.

Communications from Committees/Working Groups/Parties and Panels

17a

Referral from Scrutiny Committee - Review of Overview and Scrutiny pdf icon PDF 51 KB

Additional documents:

Decision:

RESOLVED that:

 

A     Subject to recommendation by the Scrutiny Committee, Cabinet endorsed the Cabinet-Scrutiny Protocol (attached as Appendix A to the report), the revised Scrutiny Procedure Rules (attached as Appendix B to the report) and the revised Scrutiny Committee Terms of Reference (attached as Appendix C to the report) for adoption by Full Council.

 

B    Subject to recommendation by the Scrutiny Committee, Cabinet agreed that the Cabinet Overview Working Group is renamed the Cabinet Policy Development Group and the terms of reference are amended as set out in Appendix D to the report.

Minutes:

Cabinet received a report following a review of the Council’s overview and scrutiny functions.

 

Proposed by Councillor Frances Mason (seconded by Councillor Chris Vince) it was:

 

RESOLVED that:

 

A     Subject to recommendation by the Scrutiny Committee, Cabinet endorsed the Cabinet-Scrutiny Protocol (attached as Appendix A to the report), the revised Scrutiny Procedure Rules (attached as Appendix B to the report) and the revised Scrutiny Committee Terms of Reference (attached as Appendix C to the report) for adoption by Full Council.

 

B    Subject to recommendation by the Scrutiny Committee, Cabinet agreed that the Cabinet Overview Working Group is renamed the Cabinet Policy Development Group and the terms of reference are amended as set out in Appendix D to the report.

18.

Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

Minutes:

RESOLVED that the minutes of the following meetings are noted.

18a

Minutes of meeting Thursday, 23 January 2020 of Safety Committee pdf icon PDF 54 KB

18b

Minutes of meeting Thursday, 12 March 2020 of Cabinet Overview Working Group pdf icon PDF 46 KB

19.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.