Agenda, decisions and minutes

Venue: Council Chamber, Civic Centre. View directions

Contact: Joel West 

Items
No. Item

Video footage

95.

Filming of meeting

Minutes:

The Leader of the Council advised all attendees that this meeting was being filmed and the footage will be made available for public viewing from the Council’s website.

96.

Apologies for absence

Minutes:

None.

97.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

Councillor Tony Durcan declared a non-pecuniary interest in Agenda Item 19 (Disposal of Wissants and adjacent land for the provision of affordable housing) as he is a Council-appointed representative on Circle Housing (South Anglia) Housing Association. Councillor Durcan took no part in the discussion or vote on this item.

98.

Minutes pdf icon PDF 63 KB

To approve the minutes of the meeting held on 11 December 2014.

Minutes:

RESOLVED that the minutes of the meeting held on 11 December 2014 are agreed as a correct record and signed by the Leader.

99.

Matters Arising

Any matters arising from the minutes of the previous meeting.

Minutes:

None.

100.

Written Questions from the Public pdf icon PDF 25 KB

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

Minutes:

The questions submitted and responses provided are appended to these minutes.

Video footage

Watch footage of discussion of agenda item 5.

101.

Written Questions from Councillors

To receive any questions from Councillors in accordance with Rule 11 of the Council Procedure Rules.

Minutes:

None.

102.

Petitions

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

Minutes:

None.

103.

Forward Plan pdf icon PDF 109 KB

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.

Minutes:

RESOLVED that the Forward Plan is noted.

104.

Recent Decisions Taken by The Leader, Deputy or Portfolio Holder(s)

There have not been any decisions taken by Portfolio Holders under delegated powers since the last meeting of the Cabinet.

Minutes:

None.

105.

Outcome of the LGA Peer Challenge 2014 pdf icon PDF 155 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A     Notes the findings of the LGA Corporate Peer Challenge as detailed in the feedback letter attached as Appendix A of the report submitted.

 

B    Asks the Scrutiny Committee to conduct a review into two of the key themes highlighted by the Challenge, with terms of reference as detailed in Appendix B of the report submitted.

Minutes:

The Cabinet received a report that advised of the outcome of the recent LGA Corporate Peer Challenge and proposed measures for how the Council might add value to the Challenge’s findings.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Tony Durcan) it was:

 

RESOLVED that Cabinet:

 

A     Notes the findings of the LGA Corporate Peer Challenge as detailed in the feedback letter attached as Appendix A of the report submitted.

 

B    Asks the Scrutiny Committee to conduct a review into two of the key themes highlighted by the Challenge, with terms of reference as detailed in Appendix B of the report submitted.

Video footage

Watch footage of discussion of agenda item 10.

106.

Corporate Plan 2015/16 - 2017/18 pdf icon PDF 135 KB

Additional documents:

Decision:

RESOLVED that:

 

A     Cabinet recommends to Full Council that the updates to the Corporate Plan 2015/16 – 2017/18, attached to the report submitted, are adopted.

 

B    Authority is delegated to the Chief Executive, in consultation with the Leader of the Council, to make minor and consequential amendments to the Corporate Plan.

Minutes:

The Cabinet received a report proposing a Corporate Plan for 2015/16 to 2017/18.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) Cabinet:

 

RESOLVED that:

 

A     Cabinet recommends to Full Council that the updates to the Corporate Plan 2015/16 – 2017/18, attached to the report submitted, are adopted.

 

B    Authority is delegated to the Chief Executive, in consultation with the Leader of the Council, to make minor and consequential amendments to the Corporate Plan.

Video footage

Watch footage of discussion of agenda item 11.

107.

Medium Term Financial Strategy 2015/16 - 2019/20 pdf icon PDF 225 KB

Additional documents:

Decision:

RESOLVED that Cabinet recommends to Full Council:

 

A     That the Medium Term Financial Strategy for 2015/16 to 2019/20 is adopted.

 

B    That the proposals in relation to reserves as set out in paragraphs 24 to 30 of the report submitted and contained within Section 5 of the Medium Term Financial Strategy be approved.

 

C    That the planned increases in Council Tax as set out in the Medium Term Financial Plan be approved.

Minutes:

The Cabinet received a report proposing a Medium Term Financial Strategy for the Council for 2015/16 to 2019/20.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that Cabinet recommends to Full Council:

 

A     That the Medium Term Financial Strategy for 2015/16 to 2019/20 is adopted.

 

B    That the proposals in relation to reserves as set out in paragraphs 24 to 30 of the report submitted and contained within Section 5 of the Medium Term Financial Strategy be approved.

 

C    That the planned increases in Council Tax as set out in the Medium Term Financial Plan be approved.

Video footage

Watch footage of discussion of agenda item 12.

108.

General Fund Budget 2015/16 pdf icon PDF 202 KB

Additional documents:

Decision:

RESOLVED that Cabinet recommends to Full Council that:

 

A     The General Fund estimates for 2015/16 as set out in Appendix A of the report submitted are approved.

 

B    The proposed transfers between the General Fund and Earmarked Reserves, set out in paragraphs 16 to 22 of the report submitted, are approved.

 

C    The proposed Fees and Charges as set out in Appendix C of the report submitted are approved.

 

D    The Pay Policy Statement as set out in Appendix G of the report submitted is approved.

 

E     The Council’s Band D Council Tax for 2015/16 be set at £263.02, which represents a 1.5% increase compared to the Band D Council Tax for 2014/15, subject to final Government announcements relating to capping expected in early February 2015.

Minutes:

The Cabinet received a report proposing an annual revenue budget for the Council. The report included proposed changes to the Council Tax charge.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that Cabinet recommends to Full Council that:

 

A     The General Fund estimates for 2015/16 as set out in Appendix A of the report submitted are approved.

 

B    The proposed transfers between the General Fund and Earmarked Reserves, set out in paragraphs 16 to 22 of the report submitted, are approved.

 

C    The proposed Fees and Charges as set out in Appendix C of the report submitted are approved.

 

D    The Pay Policy Statement as set out in Appendix G of the report submitted is approved.

 

E     The Council’s Band D Council Tax for 2015/16 be set at £263.02, which represents a 1.5% increase compared to the Band D Council Tax for 2014/15, subject to final Government announcements relating to capping expected in early February 2015.

Video footage

Watch footage of discussion of agenda item 13.

109.

Housing Revenue Account Business Plan 2014/44 pdf icon PDF 138 KB

Additional documents:

Decision:

RESOLVED that Cabinet recommends to Full Council that:

 

A     The Housing Revenue Account (HRA) Business Plan 2014-44, attached as Appendix A to the report submitted, be approved.

 

B    Authority be delegated to the Chief Operating Officer, in consultation with the Portfolio Holder for Housing, to make minor amendments to the Plan, if necessary, following consultation.

Minutes:

The Cabinet received a report proposing a formal update on the business plan of the Council’s landlord service over the next 30 years.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that:

 

A     The Housing Revenue Account (HRA) Business Plan 2014/44, attached as Appendix A to the report submitted, is approved.

 

B    Authority be delegated to the Chief Operating Officer, in consultation with the Portfolio Holder for Housing, to make minor amendments to the Plan, if necessary, following consultation.

Video footage

Watch footage of discussion of agenda item 14.

110.

Housing Revenue Account Budget 2015/16 pdf icon PDF 410 KB

Decision:

RESOLVED that Cabinet recommends to Full Council that:

 

A     The rent increase for individual dwellings as set out in paragraphs 7 to 15 of the report submitted and effective from 6 April 2015 be agreed. This equates to an average weekly rent of £93.60, an average increase of 2.2%.

 

B    Service charges for individual dwellings, as set out in paragraphs 16 to 23 of the report submitted, effective from 6 April 2015 for tenants and 1 April 2015 for leaseholders be agreed. This equates to an average weekly service charge to tenants of £1.92.

 

C    Heating charges are increased as set out in paragraphs 24 to 29 of the report submitted, effective from 6 April 2015 for tenants and 1 April for leaseholders. Average weekly general needs charges are £13.10 per week (leaseholders £18.67 per week, equivalent) and, for sheltered accommodation, £10.24 per week.

 

D    Garage rents are increased to £8.36 per week (for a standard garage) and proportionate increases for other garages, car ports and car spaces, from 6 April 2015, as set out in paragraphs 30 and 31 of the report submitted.

 

E     Other charges are increased, as set out in paragraph 32 of the report submitted, with effect from 1 April 2015.

 

F     The growth bids as outlined in paragraphs 33 and 34 of the report submitted are approved.

 

G    The Housing Revenue Account (HRA) budget as set out at Appendix A of the report submitted is approved.

 

H    A minimum HRA working balance of £2,695,000 at 31 March 2015, rising to £2,727,000 at 31 March 2016, as set out in Appendix B to the report submitted, is agreed.

Minutes:

The Cabinet received a report forecasting the outturn budget for the Council’s Housing Revenue Account in the current year, and a proposed budget for the next year, 2015/16.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that Cabinet recommends to Full Council that:

 

A     The rent increase for individual dwellings as set out in paragraphs 7 to 15 of the report submitted and effective from 6 April 2015 be agreed. This equates to an average weekly rent of £93.60, an average increase of 2.2%.

 

B    Service charges for individual dwellings, as set out in paragraphs 16 to 23 of the report submitted, effective from 6 April 2015 for tenants and 1 April 2015 for leaseholders be agreed. This equates to an average weekly service charge to tenants of £1.92.

 

C    Heating charges are increased as set out in paragraphs 24 to 29 of the report submitted, effective from 6 April 2015 for tenants and 1 April for leaseholders. Average weekly general needs charges are £13.10 per week (leaseholders £18.67 per week, equivalent) and, for sheltered accommodation, £10.24 per week.

 

D    Garage rents are increased to £8.36 per week (for a standard garage) and proportionate increases for other garages, car ports and car spaces, from 6 April 2015, as set out in paragraphs 30 and 31 of the report submitted.

 

E     Other charges are increased, as set out in paragraph 32 of the report submitted, with effect from 1 April 2015.

 

F     The growth bids as outlined in paragraphs 33 and 34 of the report submitted are approved.

 

G    The Housing Revenue Account (HRA) budget as set out at Appendix A of the report submitted is approved.

 

H    A minimum HRA working balance of £2,695,000 at 31 March 2015, rising to £2,727,000 at 31 March 2016, as set out in Appendix B to the report submitted, is agreed.

Video footage

Watch footage of discussion of agenda item 15.

111.

Capital Programmes 2014/15 - 2019/20 pdf icon PDF 415 KB

Decision:

RESOLVED that Cabinet recommends to Full Council that:

 

Housing Capital

 

A     The Housing Capital programme 2015/16 is approved, as set out in Appendices A and B of the report submitted.

 

B    The forecast programme for the period 2016/17 to 2019/20 is noted, as set out in Appendices A and B of the report submitted.

 

Non Housing Capital

 

C    The revised Non Housing Capital Programme 2014/15 is approved, as set out in paragraphs 30-43 of the report submitted.

 

D    The Non Housing Capital Programme for 2015/16 is approved, as set out in Appendices C and D of the report submitted.

 

E     The transfer of 3,581 garages to the General Fund and the implications for the Non Housing Capital Programme as detailed in paragraphs 22, 23 and 50 of the report submitted be noted.

 

F     Aggregate borrowing of £3,276 million up to 31 March 2015, and a further £1.772 million, in 2015/16 be approved to support the Non Housing Capital Programme.

 

G    The Non Housing Capital Programme forecast for 2016/17 to 2019/20 be noted, as set out in Appendices C and D of the report submitted.

Minutes:

The Cabinet received a report proposing capital programmes for 2014/15 and a forecast to 2019/20, for both housing and non-housing capital spend.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that Cabinet recommends to Full Council that:

 

Housing Capital

 

A        The Housing Capital programme 2015/16 is approved, as set out in Appendices A and B of the report submitted.

 

B        The forecast programme for the period 2016/17 to 2019/20 is noted, as set out in Appendices A and B of the report submitted.

 

Non Housing Capital

 

C        The revised Non Housing Capital Programme 2014/15 is approved, as set out in paragraphs 30-43 of the report submitted.

 

D        The Non Housing Capital Programme for 2015/16 is approved, as set out in Appendices C and D of the report submitted.

 

E        The transfer of 3,581 garages to the General Fund and the implications for the Non Housing Capital Programme as detailed in paragraphs 22, 23 and 50 of the report submitted be noted.

 

F        Aggregate borrowing of £3,276 million up to 31 March 2015, and a further £1.772 million, in 2015/16 be approved to support the Non Housing Capital Programme.

 

G        The Non Housing Capital Programme forecast for 2016/17 to 2019/20 be noted, as set out in Appendices C and D of the report submitted.

Video footage

Watch footage of discussion of agenda item 16.

112.

Treasury Management Strategy 2015/16 pdf icon PDF 89 KB

Additional documents:

Decision:

RESOLVED that Cabinet recommends to Full Council that the proposed revised Treasury Management Strategy Statement 2015/16 (attached as Appendix A to the report submitted) be approved for implementation with immediate effect, including specifically:

 

(i)    The Prudential Indicators (set out in Annex C of the Statement).

(ii)  The Treasury Management Indicators (set out in paragraphs 60 to 62 of the Statement).

(iii) The approved counterparty methodology (set out in paragraphs 38 to 50 and Annex E of the Statement).

(iv) The Minimum Revenue Provision Statement (Annex D of the Statement).

(v)   The reporting arrangements (Annex F of the Statement).

Minutes:

The Cabinet received a report proposing a Treasury Management Strategy Statement for 2015/16. The report described the various statutory requirements on the Council in respect of its treasury management.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that Cabinet recommends to Full Council that the proposed revised Treasury Management Strategy Statement 2015/16 (attached as Appendix A to the report submitted) be approved for implementation with immediate effect, including specifically:

 

(i)    The Prudential Indicators (set out in Annex C of the Statement).

(ii)  The Treasury Management Indicators (set out in paragraphs 60 to 62 of the Statement).

(iii) The approved counterparty methodology (set out in paragraphs 38 to 50 and Annex E of the Statement).

(iv) The Minimum Revenue Provision Statement (Annex D of the Statement).

(v)   The reporting arrangements (Annex F of the Statement).

Video footage

Watch footage of discussion of agenda item 17.

113.

Procurement Strategy pdf icon PDF 85 KB

Additional documents:

Decision:

RESOLVED that the Procurement Strategy 2015 is approved as the framework for achieving the Council’s objectives and aspirations in the procurement of goods, works and services.

Minutes:

The Cabinet received a report that proposed an update to the Council’s Procurement Strategy in line with European and national legislative changes that govern procurement and the aspirations of the Council.

 

Proposed by Councillor Jean Clark (seconded by Councillor Mark Wilkinson) Cabinet:

 

RESOLVED that the Procurement Strategy 2015 is approved as the framework for achieving the Council’s objectives and aspirations in the procurement of goods, works and services.

Video footage

Watch footage of discussion of agenda item 18.

114.

Disposal of Wissants and adjacent land for the provision of affordable housing pdf icon PDF 88 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A     Approves the freehold disposal of 1-21 Wissants and adjacent land, as set out in the attached red line plan at Appendix 1 to the report submitted, to Circle Housing Group under the terms of the Stansted Area Housing Partnership (SAHP) agreement to enable the provision of seven affordable houses to rent.

 

B    Delegates authority to the Chief Operating Officer, in consultation with the Portfolio Holder for Housing, to negotiate and agree the final terms and details of the disposal and thereafter complete the freehold transfer.

Minutes:

The Cabinet received a report that proposed disposal of an existing housing site to regenerate the area and provide affordable housing.

 

To avoid any confusion caused by the recent changes to the Council’s senior management, the Cabinet felt it would be preferable to delegate authority to finalise the disposal to the Chief Operating Officer.

 

Proposed by Councillor Rod Truan (seconded by Councillor Mark Wilkinson) it was:

 

RESOLVED that Cabinet:

 

A     Approves the freehold disposal of 1-21 Wissants and adjacent land, as set out in the attached red line plan at Appendix 1 to the report submitted, to Circle Housing Group under the terms of the Stansted Area Housing Partnership (SAHP) agreement to enable the provision of seven affordable houses to rent.

 

B    Delegates authority to the Chief Operating Officer, in consultation with the Portfolio Holder for Housing, to negotiate and agree the final terms and details of the disposal and thereafter complete the freehold transfer.

Video footage

Watch footage of discussion of agenda item 19.

115.

Debt write offs pdf icon PDF 106 KB

Decision:

RESOLVED that:

 

A     Irrecoverable Council Tax amounting to £19,826.80, as specified in Appendix A Table 1 of the report submitted, be written off.

 

B    Irrecoverable non-domestic rates amounting to £136,267.67 and credit balances amounting to £8,755.78, as specified in Appendix A Table 2 of the report submitted, be written off.

 

C    Irrecoverable sundry debts amounting to £5,902.73, as specified in Appendix A Table 3 of the report submitted, be written off.

Minutes:

The Cabinet received a report itemising a number of debts which were deemed irrecoverable and proposed to be written off.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) Cabinet:

 

RESOLVED that:

 

A     Irrecoverable Council Tax amounting to £19,826.80, as specified in Appendix A Table 1 of the report submitted, be written off.

 

B    Irrecoverable non-domestic rates amounting to £136,267.67 and credit balances amounting to £8,755.78, as specified in Appendix A Table 2 of the report submitted, be written off.

 

C    Irrecoverable sundry debts amounting to £5,902.73, as specified in Appendix A Table 3 of the report submitted, be written off.

Video footage

Watch footage of discussion of agenda item 20.

116.

Communications from Committees/Working Groups/Parties and Panels

Minutes:

None.

117.

Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

Minutes:

RESOLVED that the minutes of the following meetings are noted.

117a

Minutes of meeting Tuesday 4 November 2014 of Housing Standards Board pdf icon PDF 176 KB

117b

Minutes of meeting Thursday, 27 November 2014 of Cabinet Overview Working Group pdf icon PDF 25 KB

118.

Matters of Urgent Business

To deal with any matters of an urgent nature.

Minutes:

None.