Agenda, decisions and minutes

Venue: Council Chamber, Civic Centre. View directions

Contact: Joel West 

Items
No. Item

119.

Apologies for absence

Minutes:

Apologies were received from Councillor Mark Wilkinson.

120.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

121.

Minutes pdf icon PDF 146 KB

To approve the minutes of the meeting held on 29 January 2015.

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting held on 29 January 2015 are agreed as a correct record and signed by the Leader.

122.

Matters Arising

Any matters arising from the minutes of the previous meeting.

Minutes:

None.

123.

Written Questions from the Public pdf icon PDF 31 KB

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

Minutes:

The questions submitted and responses provided are appended to these minutes.

124.

Written Questions from Councillors pdf icon PDF 25 KB

To receive any questions from Councillors in accordance with Rule 11 of the Council Procedure Rules.

Minutes:

The questions submitted and responses provided are appended to these minutes.

125.

Petitions

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

Minutes:

None.

126.

Forward Plan pdf icon PDF 108 KB

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.

Minutes:

RESOLVED that the Forward Plan is noted.

127.

Recent Decisions Taken by The Leader, Deputy or Portfolio Holder(s)

To note a recent Portfolio Holder decision taken under delegated powers, as attached:

Minutes:

RESOLVED that the following decision is noted:

127a

Portfolio Holder for Youth and Community - 5 February 2015 pdf icon PDF 21 KB

128.

Review of Cabinet Appointments 2014/15 pdf icon PDF 116 KB

Additional documents:

Decision:

RESOLVED that:

 

(i) Councillor Dan Long is appointed to the Local Development Plans Panel for 2014/15

(ii) Councillor Janet Doyle is appointed to the Involvement Standards Panel for 2014/15.

Minutes:

The Cabinet received a report proposing appointments to two Cabinet bodies, to fill vacancies resulting from the resignation of a Councillor in 2014/15.

 

Proposed by Councillor Jean Clark (seconded by Councillor Jon Clempner) Cabinet:

 

RESOLVED that:

 

A     Councillor Dan Long is appointed to the Local Development Plans Panel for 2014/15.

 

B    Councillor Janet Doyle is appointed to the Involvement Standards Panel for 2014/15.

129.

Contract Awards - Housing External Works pdf icon PDF 185 KB

Decision:

RESOLVED that (subject to formal contract and leaseholder consultation), approval is granted for the award of contract to Contractor A from the report submitted, for the delivery of the External Capital Works Programme for a period of 8 years with an option for the Council to break the contract, at its sole discretion, at 3 years or 6 years.

Minutes:

The Cabinet received a report that advised of the outcome of a tender exercise for external works services to the Council’s housing stock.

 

Proposed by Councillor Rod Truan (seconded by Councillor Tony Durcan) Cabinet:

 

RESOLVED that (subject to formal contract and leaseholder consultation), approval is granted for the award of contract to Contractor A from the report submitted, for the delivery of the External Capital Works Programme for a period of 8 years with an option for the Council to break the contract, at its sole discretion, at 3 years or 6 years.

130.

Council Tax Discretionary Reduction in Liability Policy and Local NNDR Transitional Relief Policy pdf icon PDF 93 KB

Additional documents:

Decision:

RESOLVED that:

 

A     The proposed Council Tax Discretionary Reduction Policy, as set out in Appendix A to the report submitted, is recommended to Full Council for adoption.

 

B    The proposed Non Domestic Rating Discretionary Transitional Relief Policy, as set out in Appendix B to the report submitted, is recommended to Full Council for adoption, subject to amending the ‘Value of X’ in row 3, column 3 of the table on page 39 of the agenda pack to 125.

Minutes:

The Cabinet received a report that proposed a policy for discretionary Council Tax reduction and a policy for Non Domestic Rate transitional relief.

 

The Cabinet was advised of an error in the proposed NNDR Transitional Relief Policy, on page 39 of the agenda pack.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) Cabinet:

 

RESOLVED that:

 

A     The proposed Council Tax Discretionary Reduction Policy, as set out in Appendix A to the report submitted, is recommended to Full Council for adoption.

 

B    The proposed Non Domestic Rating Discretionary Transitional Relief Policy, as set out in Appendix B to the report submitted, is recommended to Full Council for adoption, subject to amending the ‘Value of X’ in row 3, column 3 of the table on page 39 of the agenda pack to 125.

131.

Communications from Committees/Working Groups/Parties and Panels

131a

Referral from Scrutiny Committee - Review of the Council’s Customer Services pdf icon PDF 127 KB

Additional documents:

Decision:

RESOLVED that:

 

A     The proposal to introduce a new performance indicator and target for Contact Harlow telephone waiting times, as detailed in paragraph 11 of the report submitted, is approved.

 

B    A review be undertaken of the performance target for meeting the Council’s complaints procedure timescales.

Minutes:

The Cabinet received a report from the Scrutiny Committee that advised of the outcome of its review of the Council’s Customer Services and made recommendations for how the Service could be improved.

 

Proposed by Councillor Emma Toal (seconded by Councillor Jean Clark) Cabinet:

 

RESOLVED that:

 

A     The proposal to introduce a new performance indicator and target for Contact Harlow telephone waiting times, as detailed in paragraph 11 of the report submitted, is approved.

 

B    A review be undertaken of the performance target for meeting the Council’s complaints procedure timescales.

132.

Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

Minutes:

RESOLVED that the minutes of the following meetings are noted.

132a

Minutes of meeting Tuesday, 2 December 2014 of Housing Standards Board pdf icon PDF 86 KB

132b

Minutes of meeting Thursday, 8 January 2015 of Harlow Local Highways Panel pdf icon PDF 62 KB

133.

Matters of Urgent Business

To deal with any matters of an urgent nature.

Minutes:

None.