Agenda, decisions and minutes

Venue: Council Chamber, Civic Centre

Contact: Joel West 

Link: Watch footage of this Cabinet meeting

Items
No. Item

Video Footage

1.

Apologies for absence

Minutes:

None.

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

3.

Minutes pdf icon PDF 44 KB

To approve the minutes of the meeting held on 26 March 2015.

Minutes:

RESOLVED that the minutes of the meeting held on 26 March 2015 are agreed as a correct record and signed by the Leader.

4.

Matters Arising

Any matters arising from the minutes of the previous meeting.

Minutes:

None.

5.

Written Questions from the Public

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

Minutes:

None.

6.

Written Questions from Councillors

To receive any questions from Councillors in accordance with Rule 11 of the Council Procedure Rules.

Minutes:

None.

7.

Petitions

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

Minutes:

None.

8.

Forward Plan pdf icon PDF 182 KB

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.

Minutes:

RESOLVED that the Forward Plan is noted.

9.

Recent Decisions Taken by The Leader, Deputy or Portfolio Holder(s)

To note recent Portfolio Holder decisions taken under delegated powers, as attached:

Minutes:

RESOLVED that the following decision is noted:

9a

Decision of Portfolio Holder for Housing - 1 June 2015 pdf icon PDF 16 KB

10.

Portfolio Holder Delegations pdf icon PDF 134 KB

To note the Leader of the Council’s Scheme of Delegation to Portfolio Holders.

Minutes:

RESOLVED that the Leader’s Scheme of Delegation to Portfolio Holders for 2015/16, as set out in the document submitted, is noted.

11.

Appointment of Cabinet Overview Working Group, Panels and Partnership Bodies 2015/16 pdf icon PDF 89 KB

Decision:

RESOLVED that appointments to Cabinet bodies for 2015/16 are made as detailed in the report submitted.

Minutes:

RESOLVED that appointments to Cabinet bodies for 2015/16 are made as detailed in the report submitted.

12.

Cabinet Overview Working Group Work Plan 2015/16 pdf icon PDF 87 KB

Decision:

RESOLVED that the proposed 2015/16 work plan for the Overview Working Group as detailed at Table 1 from the report submitted is agreed.

Minutes:

The Cabinet received a report that proposed a work plan for the Cabinet Overview Working Group in 2015/16.

 

RESOLVED that the proposed 2015/16 work plan for the Overview Working Group as detailed at Table 1 from the report submitted is agreed.

13.

Year End 2014/15 Joint Finance and Performance Report pdf icon PDF 223 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A     Acknowledges the outturn position set out in section three of Appendix A to the report submitted for the year ending 31 March 2015 (1 April 2014 – 31 March 2015), subject to recommendations in paragraphs 12 and 14 of the report submitted, as follows:

 

              i.        An under-spend on controllable service budgets of £661,000 or -0.99 per cent of the gross General Fund budget after the carry forward requests detailed within the report submitted.

 

            ii.        A total General Fund under-spend of £2,076,000 after windfall and non-controllable items representing -3.12 per cent of the gross General Fund budget and £1,121,000 or -1.68% after carry forward requests and proposed transfers to reserves.

 

B    Recognises the operational performance that has been achieved across all Council services during 2014/15.

 

C    Approves the carry forward of £224,000 of budgets from 2014/15 to 2015/16 as set out in paragraph 12 of the report submitted.

 

D    RECOMMENDS that Council approves the transfer to reserves of £731,000 as set out in paragraph 14 of the report submitted.

Minutes:

The Cabinet received a report that summarised the Council’s financial and operational performance as at year-end 2014/15 and proposed carryovers into 2015/16 and contributions to reserves.

 

The Portfolio for Environment, Councillor Mark Wilkinson, advised of a minor error to Appendix A of the report submitted. On page 58 of the agenda pack, the first sentence should read ‘In 2014-15 Kier Harlow Ltd met 94 per cent of its 59 monthly major and minor targets.’

 

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers) it was:

 

RESOLVED that Cabinet:

 

A     Acknowledges the outturn position set out in section three of Appendix A to the report submitted for the year ending 31 March 2015 (1 April 2014 – 31 March 2015), subject to recommendations in paragraphs 12 and 14 of the report submitted, as follows:

 

                          i.        An under-spend on controllable service budgets of £661,000 or -0.99 per cent of the gross General Fund budget after the carry forward requests detailed within the report submitted.

 

                         ii.        A total General Fund under-spend of £2,076,000 after windfall and non-controllable items representing -3.12 per cent of the gross General Fund budget and £1,121,000 or -1.68% after carry forward requests and proposed transfers to reserves.

 

B    Recognises the operational performance that has been achieved across all Council services during 2014/15.

 

C    Approves the carry forward of £224,000 of budgets from 2014/15 to 2015/16 as set out in paragraph 12 of the report submitted.

 

D    RECOMMENDS that Council approves the transfer to reserves of £731,000 as set out in paragraph 14 of the report submitted.

Video Footage

14.

Housing Revenue Account Outturn Report 2014/15 pdf icon PDF 227 KB

Decision:

RESOLVED that Cabinet:

 

A     Acknowledges the HRA outturn for 2014/15 of an underspend of £1,481,000 on operational budgets representing a 2.88% variance against the budget. The overall underspend for the year was £6,170,000 including accounting adjustments for the impairment of non dwelling stock representing a 12.01% variation.

 

B    Notes the Housing Revenue Account working balance of £10,870,000 and a nil balance on the Major Repairs Reserve at 31 March 2015.

 

C    Approves carryovers of £415,000 as detailed in paragraph 31 of the report submitted to meet commitments from 2014/15.

 

D    Recognises the operational performance that has been achieved during 2014/15.

Minutes:

The Cabinet received a report that summarised the year-end 2014/15 position of the Housing Revenue Account and proposed some carryovers into 2015/16.

 

Proposed by Councillor Rod Truan (seconded by Councillor Mike Danvers) it was:

 

RESOLVED that Cabinet:

 

A     Acknowledges the HRA outturn for 2014/15 of an underspend of £1,481,000 on operational budgets representing a 2.88% variance against the budget. The overall underspend for the year was £6,170,000 including accounting adjustments for the impairment of non dwelling stock representing a 12.01% variation.

 

B    Notes the Housing Revenue Account working balance of £10,870,000 and a nil balance on the Major Repairs Reserve at 31 March 2015.

 

C    Approves carryovers of £415,000 as detailed in paragraph 31 of the report submitted to meet commitments from 2014/15.

 

D    Recognises the operational performance that has been achieved during 2014/15.

Video Footage

15.

Capital Programmes 2014/15 Outturn Report pdf icon PDF 239 KB

Decision:

RESOLVED that Cabinet:

 

A     Notes the outturn of the Council’s Housing and Non Housing Capital Programmes as at 31 March 2015 detailed as follows:

 

(i)            Housing Capital Programme expenditure of £25,199,000 against an approved revised budget of £24,813,000.

 

(ii)          Non Housing Capital Programme expenditure of £3,266,000 against an approved revised budget of £3,708,000.

 

(iii)         Additional unreported capital expenditure of £510,093 in respect of Growth Area Funding/Programme of Development, and £3,668,000 in respect of a land purchase on behalf of the Enterprise Zone.

 

(iv)         The Business Case for the installation of an outdoor gym in the Town Park at a cost of £35,000 from grant funding.

 

B    Approves the carryover of Housing Capital Programme schemes to 2015/16 of £76,000 to meet capital commitments.

 

C    Approves the carryover of Non Housing Capital Programme schemes to 2015/16 of £883,000 to meet capital commitments. The carryover includes grant funding to support these commitments of £448,000.

 

D    Recognises the operational performance that has been achieved during 2014/15.

Minutes:

The Cabinet received a report that summarised the year-end 2014/15 position of the Housing and Non Housing Capital Programmes and proposed some carryovers into 2015/16.

 

Proposed by Councillor Rod Truan (seconded by Councillor Mike Danvers) it was:

 

RESOLVED that Cabinet:

 

A     Notes the outturn of the Council’s Housing and Non Housing Capital Programmes as at 31 March 2015 detailed as follows:

 

(i)            Housing Capital Programme expenditure of £25,199,000 against an approved revised budget of £24,813,000.

 

(ii)          Non Housing Capital Programme expenditure of £3,266,000 against an approved revised budget of £3,708,000.

 

(iii)         Additional unreported capital expenditure of £510,093 in respect of Growth Area Funding/Programme of Development, and £3,668,000 in respect of a land purchase on behalf of the Enterprise Zone.

 

(iv)         The Business Case for the installation of an outdoor gym in the Town Park at a cost of £35,000 from grant funding.

 

B    Approves the carryover of Housing Capital Programme schemes to 2015/16 of £76,000 to meet capital commitments.

 

C    Approves the carryover of Non Housing Capital Programme schemes to 2015/16 of £883,000 to meet capital commitments. The carryover includes grant funding to support these commitments of £448,000.

 

D    Recognises the operational performance that has been achieved during 2014/15.

Video Footage

16.

Housing Property Services Award Of Business Cases 2016/17 pdf icon PDF 90 KB

Decision:

RESOLVED that the following works packages are awarded to Kier Harlow Ltd through the SCAPE Procure National Minor Works Framework and that separate contracts are entered into for each activity, subject to clarification and agreement on the terms and conditions for works not exceeding the values set out below:

 

a) Windows and Doors carry over £500,000

b) Disabled Adaptations £820,000

c) Internal Modern Homes Kitchens £1,117,800

d) Internal Modern Homes Bathrooms £1,000,000

d) Garage Strategy £948,000

e) Energy Efficiency £500,000

TOTAL £ 4,885,800

Minutes:

The Cabinet received a report proposing that a series of works packages are awarded to Kier Harlow Ltd through the SCAPE Procure National Minor Works Framework.

 

Proposed by Councillor Rod Truan (seconded by Councillor Tony Durcan) Cabinet:

 

RESOLVED that the following works packages are awarded to Kier Harlow Ltd through the SCAPE Procure National Minor Works Framework and that separate contracts are entered into for each activity, subject to clarification and agreement on the terms and conditions for works not exceeding the values set out below:

 

a) Windows and Doors carry over £500,000

b) Disabled Adaptations £820,000

c) Internal Modern Homes Kitchens £1,117,800

d) Internal Modern Homes Bathrooms £1,000,000

d) Garage Strategy £948,000

e) Energy Efficiency £500,000

TOTAL £ 4,885,800

Video Footage

17.

Triennial Review of Tenant and Leaseholder Participation Agreement pdf icon PDF 192 KB

Additional documents:

Decision:

RESOLVED that:

 

A     The independent report into the review of Harlow Council’s Tenant and Leaseholder Participation Agreement, as set out in Appendix 1 to the report submitted be noted.

 

B    The recommendations in paragraphs 16 to 18 of the report submitted be approved.

 

C     The longer term actions, outlined in paragraph 19 of the report submitted be noted.

Minutes:

The Cabinet received a report proposing a series of changes to the Tenant and Leaseholder Participation Agreement, to implement recommendations of an independent review into its effectiveness.

 

Proposed by Councillor Rod Truan (seconded by Councillor Jean Clark)

Cabinet:

 

RESOLVED that:

 

A     The independent report into the review of Harlow Council’s Tenant and Leaseholder Participation Agreement, as set out in Appendix 1 to the report submitted is noted.

 

B    The recommendations in paragraphs 16 to 18 of the report submitted are approved.

 

C     The longer term actions, outlined in paragraph 19 of the report submitted are noted.

Video Footage

18.

Refurbishment of Fern Hill Travellers Site pdf icon PDF 87 KB

Decision:

RESOLVED that Cabinet:

 

A     Approves the Council submitting a bid to the Homes and Communities Agency for funding to enable Essex County Council to rebuild 12 plots at Fern Hill Lane Travellers site.

 

B    RECOMMENDS to Council that the Non-Housing Capital Programme includes £70,000 to be used to upgrade the existing usable plots at Fern Hill Lane Travellers site if the bid set out at recommendation A is successful.

Minutes:

The Cabinet received a report proposing that the Council submit a bid for Homes and Communities Agency funding to refurbish traveller plots at the Fern Hill Lane site.

 

Proposed by Councillor Emma Toal (seconded by Councillor Mike Danvers) it was:

 

RESOLVED that Cabinet:

 

A     Approves the Council submitting a bid to the Homes and Communities Agency for funding to enable Essex County Council to rebuild 12 plots at Fern Hill Lane Travellers site.

 

B    RECOMMENDS to Council that the Non-Housing Capital Programme includes £70,000 to be used to upgrade the existing usable plots at Fern Hill Lane Travellers site if the bid set out at recommendation A is successful.

Video Footage

19.

Communications from Committees/Working Groups/Parties and Panels

19a

Referral from Audit & Standards Committee 17/6/15 - Annual Governance Statement 2014/15 pdf icon PDF 124 KB

Additional documents:

Decision:

RESOLVED that Cabinet approves the Annual Governance Statement for 2014-15.

Minutes:

The Cabinet received a report from the Audit and Standards Committee that recommended an Annual Governance Statement 2014/15 for approval.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) Cabinet:

 

RESOLVED that Cabinet approves the Annual Governance Statement for 2014-15.

20.

Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

Minutes:

RESOLVED that the minutes of the following meetings are noted.

20a

Minutes of meeting Tuesday 10 March 2015 of Housing Standards Board pdf icon PDF 227 KB

20b

Minutes of meeting Thursday, 12 March 2015 of Cabinet Overview Working Group pdf icon PDF 25 KB

20c

Minutes of meeting Thursday, 26 March 2015 of Harlow Local Highways Panel pdf icon PDF 33 KB

20d

Minutes of meeting Tuesday, 16 June 2015 of Harlow Local Highways Panel pdf icon PDF 967 KB

21.

Matters of Urgent Business

To deal with any matters of an urgent nature.

Minutes:

None.