Agenda, decisions and minutes

Apologies for absence were received from Councillor Forman.

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

None.

To approve the minutes of the meeting held on 8 December 2016.

RESOLVED that the minutes of the meeting held on 8 December 2016 are agreed as a correct record and signed by the Leader.

Any matters arising from the minutes of the previous meeting.

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

The questions, together with the answers, are appended to the minutes.

To receive any questions from Councillors in accordance with Rule 11 of the Council Procedure Rules.

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

Petition from Mr Robert Svoboda.

“Most of the streets surrounding the Sherwood House area have restrictions on parking during the day. Furthermore, the nearby car park has a one hour free limit between the hours of 8am – 6pm. The car-parking options for the residents are extremely limited and residents are often forced to park their vehicles in another street completely. With a mixed community of old, young families and disabled residents who require the use of their cars during the day we need access to facilities built in its own area.”

The petition organiser, Mr Svoboda, did not attend and as per the constitution the petition was not formally considered.

Councillor Jon Clempner said the Council would contact Mr Svoboda and the residents of Sherwood House about any action which could be taken regarding the petition.

RESOLVED that the petition was noted.

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.

RESOLVED that the Forward Plan is noted.

There have not been any decisions taken by Portfolio Holders under delegated powers since the last meeting of the Cabinet.

None.

RESOLVED that it was recommended to Full Council that

A     The updates to the Corporate Plan 2017/18 – 2019/20, which was appended to the report, be adopted.

B    Authority be delegated to the Chief Executive, in consultation with the Leader of the Council, to make minor and inconsequential amendments to the Corporate Plan.

Cabinet received a report proposing a Corporate Plan for 2017/18 to 2019/20.

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers) it was:

RESOLVED that it was recommended to Full Council that

A     The updates to the Corporate Plan 2017/18 – 2019/20, which was appended to the report, be adopted.

B    Authority be delegated to the Chief Executive, in consultation with the Leader of the Council, to make minor and inconsequential amendments to the Corporate Plan.

RESOLVED that it was recommended to Full Council that

A     The Medium Term Financial Strategy for 2017/18 to 2020/21 be adopted.

B    The proposals in relation to reserves as set out in this report at paragraphs 24 to 25 and contained within Section 8 of the Medium Term Financial Strategy be approved.

C    The planned increases in Council Tax as set out in the Medium Term Financial Plan be approved.

Cabinet considered a report proposing a Medium Term Financial Strategy for the Council for 2017/18 to 2020/21.

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers) it was:

RESOLVED that it was recommended to Full Council that

A     The Medium Term Financial Strategy for 2017/18 to 2020/21 be adopted.

B    The proposals in relation to reserves as set out in this report at paragraphs 24 to 25 and contained within Section 8 of the Medium Term Financial Strategy be approved.

C    The planned increases in Council Tax as set out in the Medium Term Financial Plan be approved.

RESOLVED that it was recommended to Full Council that:

A     The General Fund estimates for 2017/18, as set out in Appendix A to the report, be approved.

B    The proposed transfers between the General Fund and Earmarked Reserves, referred to in paragraphs 20 and 24 of the report and set out in Appendix C to the report, be approved.

C    The proposed Fees and Charges, as set out in Appendix E to the report, be approved.

D    The Pay Policy Statement, as set out in Appendix G to the report, be approved.

E     The Council’s Band D Council Tax for 2017/18 is set at £272.28, which represents a 1.99 percent increase compared to the Band D Council Tax for 2016/17.

Cabinet received a report proposing an annual revenue budget for the Council. The report included proposed changes to the Council Tax charge.

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers) it was:

RESOLVED that it was recommended to Full Council that:

A     The General Fund estimates for 2017/18, as set out in Appendix A to the report, be approved.

B    The proposed transfers between the General Fund and Earmarked Reserves, referred to in paragraphs 20 and 24 of the report and set out in Appendix C to the report, be approved.

C    The proposed Fees and Charges, as set out in Appendix E to the report, be approved.

D    The Pay Policy Statement, as set out in Appendix G to the report, be approved.

E     The Council’s Band D Council Tax for 2017/18 is set at £272.28, which represents a 1.99 percent increase compared to the Band D Council Tax for 2016/17.

RESOLVED that it was recommended to Full Council that:

A     The Housing Revenue Account (HRA) Business Plan, as set out in Appendix A to the report, be approved.

B    Authority be delegated to the Chief Operating Officer, in consultation with the Portfolio Holder for Housing, to make minor amendments to the Plan.

Cabinet received a report proposing a formal update of the Council’s HRA Business Plan.

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers) it was:

RESOLVED that it was recommended to Full Council that:

A     The Housing Revenue Account (HRA) Business Plan, as set out in Appendix A to the report, be approved.

B    Authority be delegated to the Chief Operating Officer, in consultation with the Portfolio Holder for Housing, to make minor amendments to the Plan.

RESOLVED that it was recommended to Full Council that:

A     The rent reductions for individual dwellings as set out in paragraph 13 of the report be effective from 3 April 2017. This equates to an average weekly rent of £91.73, a statutory reduction of one percent.

B    Service charges for individual dwellings, as set out in paragraphs 15 to 20 of the report, effective from 3 April 2017 for tenants and 1 April 2017 for leaseholders. This equates to an average weekly service charge to tenants of £1.97.

C    Heating charges as set out in paragraphs 29 to 36 of the report, effective from 3 April 2017 for tenants and 1 April 2017 for leaseholders.  Average weekly general needs charges are £7.20 per week (leaseholders £14.83 per week, equivalent) and, for sheltered accommodation, £6.63 per week.

D    Garage rents are increased by five percent, to £9.22 per week (for a standard garage) and proportionate increases for other garages, car ports and car spaces, from 3 April 2017, as set out in paragraphs 37 and 38 of the report.

E     Housing related support charges as set out in paragraphs 21 to 27 and Table 2 of the report. For service users effective from 1 April 2017.

F     Other charges are increased, as set out in paragraphs 28 and 39 of the report, with effect from 1 April 2017.

G    The growth and savings outlined in paragraphs 40 and 41 of the report in respect of 2017/18 be approved.

H    The Housing Revenue Account (HRA) budget as set out at Appendix A of the report be approved.

I       A minimum HRA working balance of £4,327,000 at 31 March 2017, rising to £4,436,000 at 1 April 2017, as set out in paragraph 42 and Appendix C to the report, be agreed.

Cabinet received a report which provided a forecast of the outturn budget for the Council’s Housing Revenue Account for the current financial year, as well as a proposed budget for 2017/18.

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers) it was:

RESOLVED that it was recommended to Full Council that:

A     The rent reductions for individual dwellings as set out in paragraph 13 of the report be effective from 3 April 2017. This equates to an average weekly rent of £91.73, a statutory reduction of one percent.

B    Service charges for individual dwellings, as set out in paragraphs 15 to 20 of the report, effective from 3 April 2017 for tenants and 1 April 2017 for leaseholders. This equates to an average weekly service charge to tenants of £1.97.

C    Heating charges as set out in paragraphs 29 to 36 of the report, effective from 3 April 2017 for tenants and 1 April 2017 for leaseholders.  Average weekly general needs charges are £7.20 per week (leaseholders £14.83 per week, equivalent) and, for sheltered accommodation, £6.63 per week.

D    Garage rents are increased by five percent, to £9.22 per week (for a standard garage) and proportionate increases for other garages, car ports and car spaces, from 3 April 2017, as set out in paragraphs 37 and 38 of the report.

E     Housing related support charges as set out in paragraphs 21 to 27 and Table 2 of the report. For service users effective from 1 April 2017.

F     Other charges are increased, as set out in paragraphs 28 and 39 of the report, with effect from 1 April 2017.

G    The growth and savings outlined in paragraphs 40 and 41 of the report in respect of 2017/18 be approved.

H    The Housing Revenue Account (HRA) budget as set out at Appendix A of the report be approved.

I       A minimum HRA working balance of £4,327,000 at 31 March 2017, rising to £4,436,000 at 1 April 2017, as set out in paragraph 42 and Appendix C to the report, be agreed.

RESOLVED that it was recommended to Full Council that

Housing Capital Programme

A     The Housing Capital programme 2017/18 be approved, as set out in Appendices A and B to the report.

B    The forecast programme for the period 2018/19 to 2021/22 be noted, as set out in Appendices A and B to the report.

C    The Housing Capital Programme 2016/17 revised outturn be approved.

Non Housing Capital Programme

D    The revised Non Housing Capital Programme 2016/17 is approved, as set out in paragraphs 19 to 30.

E     The Non Housing Capital Programme for 2017/18 is approved, as set out in Appendices C and D.

F     Aggregate borrowing of £7.42 million up to 31 March 2017, and a further £1.602 million, in 2017/18 be approved to support the Non Housing Capital Programme.

G    The Non Housing Capital Programme forecast for 2018/19 to 2021/22 be noted, as set out in Appendices C and D

The Cabinet received a report on the revised outturn for 2016/17, proposed programmes for 2017/18 and a forecast to 2021/22, for both housing and non-housing capital spend.

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers) it was:

RESOLVED that it was recommended to Full Council that:

Housing Capital Programme

A     The Housing Capital programme 2017/18 is approved, as set out in Appendices A and B to the report.

B    The forecast programme for the period 2018/19 to 2021/22 is noted, as set out in Appendices A and B to the report.

C    The Housing Capital Programme 2016/17 revised outturn is approved.

Non Housing Capital Programme

D    The revised Non Housing Capital Programme 2016/17 is approved, as set out in paragraphs 19 to 30 of the report.

E     The Non Housing Capital Programme for 2017/18 is approved, as set out in Appendices C and D to the report.

F     Aggregate borrowing of £7.42 million up to 31 March 2017, and a further £1.602 million, in 2017/18 be approved to support the Non Housing Capital Programme.

G    The Non Housing Capital Programme forecast for 2018/19 to 2021/22 be noted, as set out in Appendices C and D to the report.

RESOLVED that the proposed revised Treasury Management Strategy Statement 2017/18 (attached as Appendix A to the report) be approved for implementation with immediate effect, including specifically:

      i.        The Prudential Indicators (set out in Annex C of the Statement).

    ii.        The Treasury Management Indicators (set out in paragraphs 61 to 64 of the Statement).

   iii.        The approved counterparty methodology (set out in paragraphs 42 to 60 of the Statement).

   iv.        The Minimum Revenue Provision Statement (set out in Annex D of the Statement).

    v.        The reporting arrangements (set out in Annex E of the Statement).

Cabinet received a report proposing a Treasury Management Strategy Statement for 2017/18.

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers) it was:

RESOLVED that the Cabinet recommends to Full Council that proposed revised Treasury Management Strategy Statement 2017/18 (attached as Appendix A to the report) be approved for implementation with immediate effect, including specifically:

                      i.        The Prudential Indicators (set out in Annex C of the Statement).

                    ii.        The Treasury Management Indicators (set out in paragraphs 61 to 64 of the Statement).

                   iii.        The approved counterparty methodology (set out in paragraphs 42 to 60 of the Statement).

                   iv.        The Minimum Revenue Provision Statement (set out in Annex D of the Statement).

                    v.        The reporting arrangements (set out in Annex E of the Statement).

None.

None.

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

RESOLVED that the minutes of the following meetings are noted.

To deal with any matters of an urgent nature.

None.