Agenda, decisions and minutes

Venue: Council Chamber, Civic Centre. View directions

Contact: Adam Rees 

Items
No. Item

124.

Tribute to Victims of Westminster Attacks

Minutes:

A minutes silence was held in honour of the victims of the attacks at Westminster on 22 March.

125.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors John Strachan and Mark Wilkinson.

126.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

127.

Minutes pdf icon PDF 21 KB

To approve the minutes of the meeting held on 23 February 2017.

Minutes:

RESOLVED that the minutes of the meeting held on 23 February 2017 are agreed as a correct record and signed by the Leader.

128.

Matters Arising

Any matters arising from the minutes of the previous meeting.

Minutes:

None.

129.

Written Questions from the Public

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

Minutes:

None.

130.

Written Questions from Councillors

To receive any questions from Councillors in accordance with Rule 11 of the Council Procedure Rules.

Minutes:

None.

131.

Petitions

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

Minutes:

None.

132.

Forward Plan pdf icon PDF 41 KB

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.

Minutes:

RESOLVED that the Forward Plan is noted.

133.

Recent Decisions Taken by The Leader, Deputy or Portfolio Holder(s)

There have not been any decisions taken by Portfolio Holders under delegated powers since the last meeting of the Cabinet.

Minutes:

None.

134.

Joint Finance and Performance Report, Quarter 3 2016/17 pdf icon PDF 39 KB

Additional documents:

Decision:

RESOLVED that Cabinet acknowledges:

 

A     The projected outturn position set out in sections three and four of Appendix A to the report for the third quarter (October to December of 2016/17 as follows:

 

(i)    A favourable variation on controllable budgets of £314,000 representing a net favourable variance of -0.50 percent of the gross General Fund Budget.

 

(ii)  A total projected underspend of £481,000 representing a forecast underspend of -0.77 percent of the gross General Fund Budget.

 

(iii) The Council performed on target or above target for 44 out of 48 (92 percent) of performance indicators.

 

B    The transfers to reserves as set out in the Major Variations table in Appendix A to this report are made.

 

Minutes:

Cabinet received a report which set out both the Council’s financial performance, along with its performance against its own performance indicators for the third quarter of 2016/17.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that Cabinet acknowledges:

 

A     The projected outturn position set out in sections three and four of Appendix A to the report for the third quarter (October to December of 2016/17 as follows:

 

(i)    A favourable variation on controllable budgets of £314,000 representing a net favourable variance of -0.50 percent of the gross General Fund Budget.

 

(ii)  A total projected underspend of £481,000 representing a forecast underspend of -0.77 percent of the gross General Fund Budget.

 

(iii) The Council performed on target or above target for 44 out of 48 (92 percent) of performance indicators.

 

B    The transfers to reserves as set out in the Major Variations table in Appendix A to this report are made.

 

135.

Housing Revenue Account, Quarter 3 Finance Report 2016/17 pdf icon PDF 40 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A     Notes:

 

                    (i)        A favourable variation against the approved Housing Revenue Account (HRA) operational/controllable budget of (-508,000 representing (-)0.90 percent of the gross HRA budget.

 

                  (ii)        A favourable non-operational variance of (-) £3,588,000 representing (-)6.39 percent of gross HRA budget which includes adjustments to capital programme financing as a result of the revised outturn for 2016/17.

 

B    Notes the forecast balances at 31 March 2017, of £10,287,000 in respect of the Housing Revenue Account and nil in respect of the Major Repairs Reserve.

Minutes:

Cabinet received a report which provided an update on the Housing Revenue Account (HRA) for the third quarter of 2016/17 and asked that Cabinet noted variances in the HRA budget and the forecast budget of the HRA and Major Repairs Reserve.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that Cabinet:

 

A     Notes:

 

                            (i)        A favourable variation against the approved Housing Revenue Account (HRA) operational/controllable budget of  (-)£508,000 representing (-)0.90 percent of the gross HRA budget.

 

                          (ii)        A favourable non-operational variance of (-) £3,588,000 representing (-)6.39 percent of gross HRA budget which includes adjustments to capital programme financing as a result of the revised outturn for 2016/17.

 

B    Notes the forecast balances at 31 March 2017, of £10,287,000 in respect of the Housing Revenue Account and nil in respect of the Major Repairs Reserve.

136.

Capital Programmes Quarter 3 Finance Report 2016/17 pdf icon PDF 107 KB

Decision:

RESOLVED that Cabinet:

 

A     Notes the progress made in the delivery of the Council’s Housing and Non-Housing Capital Programmes as at 1 January 2017 as follows:

 

                    (i)        Housing Capital Programme – forecast outturn of £21,097,000 (revised estimate £22,714,000).

 

                  (ii)        Non-Housing Capital Programme – a forecast outturn of £6,320,000.

 

B    Approves new business cases:

 

                    (i)        Work to Stort Valley Ponds and Ditches funded by Essex County Council (paragraph 17 of the report).

 

                  (ii)        Fuel Station Replacement at Mead Park Depot by a direct revenue contribution (paragraph 18 of the report).

 

                 (iii)        Work to Mead Park Depot to comply with regulations as a part of the terms of a new lease to HTS (Property and Environment) Ltd, funded by a direct revenue contribution (paragraph 18 of the report).

 

                 (iv)        Refurbishment of Nichols Field Multi-Use-Games-Area, funded from an approved budget underspend (paragraph 19 of the report).

 

                  (v)        To construct a Pay and Display Car Park at River Way Car Park, funded from an approved budget underspend (paragraph 20 of the report).

 

                 (vi)        Disabled toilet near Pets Corner/Walled Garden in the Town Park, fully funded by a grant of £105,000 from Essex County Council (paragraph 21 of the report)

 

C    Approves the utilisation of up to £100,000 from the Regeneration and Enterprise Reserve as set out in the report to support town centre development work.

Minutes:

Cabinet received a report which provided an update on the Council’s Housing and Non-Housing Capital Programmes, to approve six business cases and the utilisation of up to £1000,000 to support town centre development work.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that Cabinet:

 

A     Notes the progress made in the delivery of the Council’s Housing and Non-Housing Capital Programmes as at 1 January 2017 as follows:

 

                            (i)        Housing Capital Programme – forecast outturn of £21,097,000 (revised estimate £22,714,000).

 

                          (ii)        Non-Housing Capital Programme – a forecast outturn of £6,320,000.

 

B    Approves new business cases:

 

                            (i)        Work to Stort Valley Ponds and Ditches funded by Essex County Council (paragraph 17 of the report).

 

                          (ii)        Fuel Station Replacement at Mead Park Depot by a direct revenue contribution (paragraph 18 of the report).

 

                         (iii)        Work to Mead Park Depot to comply with regulations as a part of the terms of a new lease to HTS (Property and Environment) Ltd, funded by a direct revenue contribution (paragraph 18 of the report).

 

                         (iv)        Refurbishment of Nichols Field Multi-Use-Games-Area, funded from an approved budget underspend (paragraph 19 of the report).

 

                          (v)        To construct a Pay and Display Car Park at River Way Car Park, funded from an approved budget underspend (paragraph 20 of the report).

 

                         (vi)        Disabled toilet near Pets Corner/Walled Garden in the Town Park, fully funded by a grant of £105,000 from Essex County Council (paragraph 21 of the report)

 

C    Approves the utilisation of up to £100,000 from the Regeneration and Enterprise Reserve as set out in the report to support town centre development work.

137.

HMO Annual Licensing pdf icon PDF 31 KB

Additional documents:

Decision:

RESOLVED that:

 

A     New or renewed licenses for Houses in Multiple Occupation under section 55 (2) (a) of the Housing Act 2004 be issued for a period of one year.

 

B    The scheme of fees and charges adopted for the Council’s Additional Licensing Scheme for Houses in Multiple Occupation be applied to new or renewed licenses for Houses in Multiple Occupation under section 55 (2) (a) of the Housing Act 2004.

 

Minutes:

Cabinet considered a report which sought approval for changes to the Council’s mandatory licensing scheme for Houses in Multiple Occupation (HMOs).

 

Proposed by Councillor Danny Purton (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that:

 

A     New or renewed licenses for Houses in Multiple Occupation under section 55 (2) (a) of the Housing Act 2004 be issued for a period of one year.

 

B    The scheme of fees and charges adopted for the Council’s Additional Licensing Scheme for Houses in Multiple Occupation be applied to new or renewed licenses for Houses in Multiple Occupation under section 55 (2) (a) of the Housing Act 2004.

 

138.

Procurement of domestic waste and recycling collection services pdf icon PDF 38 KB

Additional documents:

Decision:

RESOLVED that:

 

A     The Council commences procurement of a domestic waste and recycling collection contractor as set out in paragraphs 13 to 20 of the report.

 

B    Authority to approve all necessary procurement documentation be delegated to the Head of Place in consultation with the Portfolio Holder for Environment.

 

C    Cabinet receive a further report on the outcome of the procurement process and the appointment of a preferred bidder.

Minutes:

Cabinet received a report which sought approval for the Council to commence the procurement process for a domestic waste and recycling collection contractor.

 

Proposed by Councillor Danny Purton (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that:

 

A     The Council commences procurement of a domestic waste and recycling collection contractor as set out in paragraphs 13 to 20 of the report.

 

B    Authority to approve all necessary procurement documentation be delegated to the Head of Place in consultation with the Portfolio Holder for Environment.

 

C    Cabinet receive a further report on the outcome of the procurement process and the appointment of a preferred bidder.

139.

Communications from Committees/Working Groups/Parties and Panels

139a

Referral from Cabinet Overview Working Group - Economic Development Strategy for Harlow pdf icon PDF 18 KB

Additional documents:

Decision:

RESOLVED that the Economic Development Strategy attached as Appendix A to the report be approved.

Minutes:

Cabinet received a report to approve a revised Economic Development Strategy which had been referred to it by the Cabinet Overview Working Group.

 

Proposed by Councillor Tony Durcan (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that the Economic Development Strategy attached as Appendix A to the report be approved.

139b

Referral from Scrutiny Committee - Review of Community Engagement pdf icon PDF 18 KB

Additional documents:

Decision:

RESOLVED that the toolkit developed by the Local Government Association and the Campaign Company, as part of the New Conversations Project, be referred to the Overview Working Group with a view to developing a new Community Engagement Strategy.

Minutes:

Cabinet received on the development of a revised Community Engagement Strategy, which recommended that the matter was referred to the Cabinet Overview Working Group to help develop a new Strategy.

 

Proposed by Councillor Emma Toal (seconded by Councillor Jon Clempner) it was:

 

RESOLVED that the toolkit developed by the Local Government Association and the Campaign Company, as part of the New Conversations Project, be referred to the Overview Working Group with a view to developing a new Community Engagement Strategy.

140.

Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

Minutes:

RESOLVED that the minutes of the following meetings are noted.

140a

Minutes of meeting Tuesday, 24 January 2017 of Housing Standards Board pdf icon PDF 36 KB

140b

Minutes of meeting Tuesday, 7 February 2017 of Cabinet Overview Working Group pdf icon PDF 25 KB

141.

Matters of Urgent Business

To deal with any matters of an urgent nature.

Minutes:

None.