Agenda and minutes

Venue: Council Chamber, Civic Centre. View directions

Contact: Lisa Thornett  (01279) 446185

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Eddie Johnson, Shona Johnson and John Strachan.

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

Councillors Simon Carter, Bob Davis and Chris Vince all declared a pecuniary interest as Council Appointed Directors of HTS (Property and Environment) Ltd. On the basis of advice from the Monitoring Officer they remained in the meeting.

3.

Minutes pdf icon PDF 225 KB

To agree the minutes of the meeting held on 21 May 2019.

Minutes:

RESOLVED that the minutes of the meeting held on 21 May 2019 are agreed as a correct record and signed by the Chair.

4.

Communications from the Chair

Minutes:

Since becoming Chair, Councillor Souter said he had been to three Civic Services at Waltham Abbey, Bishops Stortford and Basildon. He had  raised the flag on Armed Forces Day. He had attended a National Volunteers Award and opened the Gibberd Wall Garden at Princess Alexandra Hospital. I also attended the Bush Fair Fayre, Eid Festival, Capel Manor, the British Spring Clean Presentation, Harlow College Celebration Awards, Harlow Concert 50th Anniversary and last but not least Harlow Carnival and the End of Carnival Show Show, which had been absolutely brilliant.  The Chair thanked all of those that had helped out on these events.

5.

Petitions from the Public

5a

Church Langley Fund pdf icon PDF 214 KB

Petition from Nicola Purse:

 

“We demand the Council releases half (£215,000) of the Church Langley Environmental Fund now to carry out the one-off works to improve the appearance, safety and sustainability of our estate (especially regarding improvements to walkways and alleyways) in accordance with the purposes of the funds and the research undertaken over the past 18 months by residents, councillors and officers, and that the remaining £215,000 is released over the next 15 years. These works will reduce the cost of landscape maintenance and thereby reduce the cost to our Council Tax bills, similar to the removal of bushes at junctions carried out a decade ago. No money has been spent over the last decade so there is clearly a lot of catching up to do.”

Minutes:

A petition of 715 signatures was received which asked for the immediate release of £215,000 from the Church Langley Fund, with the remaining £215,000 to be released over the next 15 years.

 

Nicola Purse presented the petition to Council and Councillors then debated the petition.

 

The following amendment was proposed by Councillor Simon Carter (seconded by Councillor Andrew Johnson):

 

“To add the following words after the word ‘it’:

 

‘That this Council establishes a working group comprising residents, ward councillors and officers to:

 

a)    Review and confirm the detail of the proposed one-off works;

 

b)    Review the entire 1987 agreement to put the alleged extracts into context and to identify the period of the fund;

 

c)    Review the historic activity of the fund to identify the ‘careful profile of expenditure’ required  for the future;

 

d)    Monitor implementation of the agreed works.’”

 

Upon being put to the vote the amendment was lost.

 

The following amendment was then proposed by Councillor Mike Danvers (seconded by Councillor Stefan Mullard):

 

“That the Council agrees to carry out the works detailed in Table 1 of the accompanying report.”

 

The amendment was carried.

 

RESOLVED that the Council agrees that the following works be carried out.

 

Proposed Works

Estimated Cost

£

Bridleway Fencing adjoining Barnsley Wood

11,800

Replacement Knee Rails Kiln Lane/CL Way

3,700

Replanting / gapping up shrub beds incl. mulching

19,100

Surface drainage – bridleway CL Way

12,500

Biodiversity improvements to Ponds

10,800

Sweep/Remark CL Playing field car park

2,000

CL Playing fields – Verti Draining

3,500

Play area equipment replacement

25,000

Cutting back vegetation from footpaths and ditches

30,000

Land ownership project

15,000

 

 

Total proposed one off schemes to be funded

133,400

 

6.

Questions from the Public pdf icon PDF 51 KB

Minutes:

The questions, together with the answers, are appended to the minutes.

7.

Questions from Councillors pdf icon PDF 57 KB

Minutes:

The questions, together with the answers, are appended to the minutes.

8.

Motions from Councillors

8a

Climate Emergency

Proposed by Councillor Mark Ingall (seconded by Councillor Chris Vince):

 

“This Council believes that climate change is one of the most significant threats facing the world. One of the largest factors contributing to climate change is man-made emissions, especially those relating to the use of non-sustainable power sources. This Council recognises that action must be taken quickly in order to prevent climate change from causing irreversible damage to the planet. It also recognises the numerous social benefits which are brought about by reducing greenhouse gas emissions such as better air quality.

 

This Council believes it is still possible to restore a safe climate andtherefore declares a climate emergency and will:

 

          i)    Aim to reduce its net carbon emissions as far as possible;

 

         ii)    Reduce its carbon footprint at a greater rate than it is already committed to doing so;

 

       iii)    Create a program of new tree and hedgerow planting across the town, starting with 1,000 in the next year;

 

       iv)    Encourage HTS (Property and Environment) to plan for a switch over from petrol and diesel vehicles, plant and machinery to electric vehicles, plant and machinery; and

 

         v)    Reaffirm its commitment to the Garden Town development’s principles of sustainable transport.”

Minutes:

Proposed by Councillor Mark Ingall (seconded by Councillor Chris Vince):

 

“This Council believes that climate change is one of the most significant threats facing the world. One of the largest factors contributing to climate change is man-made emissions, especially those relating to the use of non-sustainable power sources. This Council recognises that action must be taken quickly in order to prevent climate change from causing irreversible damage to the planet. It also recognises the numerous social benefits which are brought about by reducing greenhouse gas emissions such as better air quality.

 

This Council believes it is still possible to restore a safe climate and therefore declares a climate emergency and will:

 

             i)        Aim to reduce its net carbon emissions as far as possible;

 

            ii)        Reduce its carbon footprint at a greater rate than it is already committed to doing so;

 

           iii)        Create a program of new tree and hedgerow planting across the town, starting with 1,000 in the next year;

 

           iv)        Encourage HTS (Property and Environment) to plan for a switch over from petrol and diesel vehicles, plant and machinery to electric vehicles, plant and machinery; and

 

            v)        Reaffirm its commitment to the Garden Town development’s principles of sustainable transport.”

 

Councillor Russell Perrin (seconded by Councillor Tony Hall) proposed that the motion was amended to read as follows:

 

“This Council believes that climate change is one of the most significant threats facing the world. One of the largest factors contributing to climate change is man-made emissions, especially those relating to the use of non-sustainable power sources. This Council recognises that action must be taken quickly in order to prevent climate change from causing irreversible damage to the planet. It also recognises the numerous social benefits which are brought about by reducing greenhouse gas emissions such as better air quality.

 

This Council believes it is still possible to restore a safe climate andtherefore declares a climate emergency and will:

 

             i)        Aim to reduce its net carbon emissions as far as possible;

 

            ii)        Reduce its carbon footprint at a greater rate than it is already committed to doing so;

 

           iii)        Create a program of new tree and hedgerow planting across the town, starting with 1,000 in the next year;

 

           iv)        Encourage HTS (Property and Environment) to plan for a switch over from petrol and diesel vehicles, plant and machinery to electric vehicles, plant and machinery and encourage HTS to source battery technology for its electric vehicles from companies who ensure environmentally friendly lithium mining techniques ;

 

            v)        Reaffirm its commitment to the Garden Town development’s principles of sustainable transport;

 

           vi)        Eliminate the use of single use plastics in line with the government ban across all public council buildings by January 2020 ahead of the national implementation date of April 2020;

 

         vii)        Actively promote schemes to encourage children to walk to school such as the Walking Bus initiative and WOW;

 

        viii)        Installing electric car charging points across all of its car parks within the next five years where possible;

 

           ix)        Request that  ...  view the full minutes text for item 8a

9.

Main Debate

In accordance with Council Procedure Rule 17.3, the Chair will call on the Leader of the Council to introduce the debate on the work undertaken by the Council in 2018/19 municipal year together with any highlights, pressures and potential issues for the coming year.

Minutes:

In accordance with Council Procedure Rule 17.3, the Chair called on the Leader of the Council to introduce the debate on the work undertaken by the Council in 2018/19 municipal year together with any highlights, pressures and potential issues for the coming year. The Leader of the Opposition was given the opportunity to respond to the debate. The Leader of the Council outlined the Council’s approach to meeting with challenges so as to provide services to the Town for the benefit of its residents.

10.

Appointment of Additional Attendees to Cabinet

To note the Leader’s appointment of the following Councillors as Additional Attendees to Cabinet: Councillors Tony Edwards, Shannon Jezzard and Stefan Mullard.

Minutes:

RESOLVED that the appointment of Councillors Tony Edwards, Shannon Jezzard and Stefan Mullard as Additional Attendees to Cabinet be noted.

11.

References from Cabinet and Committees

11a

Referral from Audit and Standards Committee - Audit and Standards Committee Annual Report 2018/19 pdf icon PDF 74 KB

The Audit and Standards Committee recommended to Full Council that the Audit and Standards Committee’s annual report for 2018/19 is noted.

Minutes:

Full Council considered a referral from the Audit and Standards Committee to note its annual report.

 

RESOLVED that the Audit and Standards Committee’s annual report for 2018/19 be noted.

11b

Referral from Licensing Committee - Private Hire Operator Application Procedure Updates pdf icon PDF 55 KB

The Licensing Committee recommended to Full Council that the revised Operator Licensing Procedures, attached as Appendix 2 to the original report, be adopted.

Additional documents:

Minutes:

Full Council considered a referral from the Licensing Committee to adopt revised Operator Licensing Procedures.

 

RESOLVED that the revised Operator Licensing Procedures, attached as Appendix 2 to the original report, be adopted.

 

In accordance with the Constitution, Councillor Michael Garnett requested that his objection to the proposal be recorded.

12.

Reports from Officers

Minutes:

None.

13.

Minutes of Cabinet and Committee Meetings

To note the following Cabinet and Committee minutes:

Minutes:

RESOLVED that the minutes of the following meetings are noted.

13a

Minutes of meeting Wednesday, 17 April 2019 of Development Management Committee pdf icon PDF 50 KB

13b

Minutes of meeting Wednesday, 5 June 2019 of Development Management Committee pdf icon PDF 64 KB

13c

Minutes of meeting Wednesday, 12 June 2019 of Audit and Standards Committee pdf icon PDF 187 KB

13d

Minutes of meeting Thursday, 20 June 2019 of Cabinet pdf icon PDF 197 KB

14.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.