Agenda and draft minutes

Venue: Council Chamber, Civic Centre. View directions

Contact: Lisa Thornett 

Items
No. Item

28.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Nick Churchill, Mike Danvers, Bob Davis, Tony Durcan, Russell Perrin, Phil Waite and Mark Wilkinson.

29.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

30.

Minutes pdf icon PDF 100 KB

To agree the minutes of the meeting held on 19 September 2019.

Minutes:

RESOLVED that the minutes of the meeting held on 19 September 2019 are agreed as a correct record and signed by the Chair.

31.

Communications from the Chair

Minutes:

The Chair said he had attended the following events since the previous meeting: Mark Hall Summer Fete, Town Centre Awards, Epping civic lunch, met young journalists from Harlow College, Costermongers, Baby Loss Awareness Week, Dunmow Last Night at the Proms, High Sheriff Justice Service, Harlow Architectural Awards, Braintree Harvest Concert, Ordination of the new Vicar at St Stephen’s Church, Chelmsford Civic Lunch, Construction Skills Centre, Daniel Robinson’s opening of new extension, lunch with Aspire Support Learn, Passmores Awards Ceremony, Long Service Awards, launch of the Poppy Appeal at the Civic Centre, ICU Steps Meeting, Welcome Revolution, Harlow Civic Service, Epping Charity Night and Sports Awards.

 

Finally, he said that today he had met Ross earlier today as he had found the special D Day poppy rock. Ross had been presented with a certificate and given tickets to the pantomime at the Playhouse.

32.

Presentation of Award

The Chair of the Council will present the Harlow Architecture and Design Environment Award to Oakwood Pond volunteers.

Minutes:

The Chair presented the Harlow Architectural and Design Environment Award to Michael Pitt, Environment and Licensing Manager, on behalf of the Oakwood Pond volunteers.

33.

Petitions from the Public

Minutes:

None.

34.

Questions from the Public pdf icon PDF 52 KB

Minutes:

The questions, together with the answers, are appended to the minutes.

35.

Questions from Councillors pdf icon PDF 39 KB

Minutes:

The questions, together with the answers, are appended to the minutes.

36.

Motions from Councillors

Minutes:

None.

37.

References from Cabinet and Committees

Minutes:

None.

38.

Reports from Officers

38a

Review of Polling Districts and Places 2019 pdf icon PDF 141 KB

Additional documents:

Minutes:

Full Council considered a report setting out revised arrangements for polling districts and places within Harlow following a statutory review.

 

Councillor Andrew Johnson (seconded by Councillor Simon Carter) proposed an amendment to part A ii of the recommendation so that it read:

 

“Church Langley Community Centre being designated for one district election as the polling place for Church Langley East. If the turnout at that election is no less than the average of the previous three district elections and there are no adverse issues at the one polling station then this shall be made permanent, except for Parliamentary Elections and referenda where the first hall by the entrance to Henry Moore school shall be used.”

 

The amendment was agreed by consent of the meeting and became part of the substantive recommendation.

 

Proposed by Councillor Lanie Shears (seconded by Councillor Mark Ingall) it was:

 

RESOLVED that:

 

A     The proposals for the Polling Districts, Polling Places and Polling Stations in Harlow, as set out in Appendix A to the report, be approved with the changes as follows:

 

                             i)        St Stephen’s Church is being designated as the polling place for Bush Fair West, replacing William Martin School.

 

                            ii)        Church Langley Community Centre being designated for one district election as the polling place for Church Langley East. If the turnout at that election is no less than the average of the previous three district elections and there are no adverse issues at the one polling station then this shall be made permanent, except for Parliamentary Elections and referenda where the first hall by the entrance to Henry Moore school shall be used.

 

                           iii)        The creation of a new polling district for Newhall (designated HC) Old Harlow South, using Newhall Primary Academy as the polling place.

 

B    The Electoral Registration Officer reflect alterations required as a result of the review in the revised Electoral Register, to be published in accordance with the statutory timetable.

 

C    The Acting Returning Officer be authorised to identify and designate alternative polling places should a requirement arise of necessity prior to the next scheduled review.

38b

Appointment to Committees, Sub Committees and Panels

To confirm the appointment of Councillor Tony Edwards as Chair of the Scrutiny Committee in place of Councillor Bob Davis.

Minutes:

RESOLVED that Councillor Tony Edwards was appointed as Chair of the Scrutiny Committee in place of Councillor Bob Davis.

39.

Minutes of Cabinet and Committee Meetings

To note the following Cabinet and Committee minutes:

Minutes:

RESOLVED that the minutes of the following meetings are noted.

39a

Minutes of meeting Tuesday, 10 September 2019 of Licensing Committee pdf icon PDF 47 KB

39b

Minutes of meeting Wednesday, 11 September 2019 of Audit & Standards Committee pdf icon PDF 53 KB

39c

Minutes of meeting Thursday, 12 September 2019 of Cabinet pdf icon PDF 65 KB

39d

Minutes of meeting Wednesday, 18 September 2019 of Development Management Committee pdf icon PDF 50 KB

39e

Minutes of meeting Tuesday, 15 October 2019 of Scrutiny Committee pdf icon PDF 1 MB

39f

Minutes of meeting Wednesday, 16 October 2019 of Development Management Committee pdf icon PDF 49 KB

39g

Minutes of meeting Thursday, 17 October 2019 of Cabinet pdf icon PDF 196 KB

40.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

The Chair announced that the Full Council meeting on 12 December 2019 would be cancelled due to the General Election scheduled for the same day.