Agenda and draft minutes

Council
Thursday, 16th July, 2020 7.30 pm

Venue: Zoom - Online. View directions

Contact: Lisa Thornett 

Items
No. Item

1.

Minute's Silence

Minutes:

A minute’s silence was held to commemorate the 25th anniversary of the Srebrenica genocide.

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Shannon Jezzard, Stefan Mullard, Emma Toal and Mark Wilkinson.

3.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

4.

Minutes pdf icon PDF 230 KB

To agree the minutes of the meeting held on 21 May 2020.

Minutes:

RESOLVED that the minutes of the meeting held on 21 May 2020 are agreed as a correct record and signed by the Chair.

5.

Communications from the Chair

Minutes:

The Chair said that although she had been unable to attend events because of Covid-19, she had continued to have virtual meetings with her chosen charities.

6.

Petitions from the Public

Minutes:

None.

7.

Questions from the Public pdf icon PDF 47 KB

Additional documents:

Minutes:

The questions, together with the answers, are appended to the minutes.

8.

Questions from Councillors pdf icon PDF 69 KB

Additional documents:

Minutes:

The questions, together with the answers, are appended to the minutes.

9.

Resignation of Councillor

To note the resignation of Tony Hall as a Councillor and that under Section 5 of the Local Government and Police and Crime Commissioner (Coronavirus) (Postponement of Elections and Referendums) (England and Wales) Regulations 2020, the vacancy will be filled on 6 May 2021.

Minutes:

The Chair, Councillor Andrew Johnson and Councillor Tony Durcan paid tribute to the service of Tony Hall as a Councillor.

 

RESOLVED that Full Council noted the resignation of Tony Hall as Councillor and that under Section 5 of the Local Government and Police and Crime Commissioner (Coronavirus) (Postponement of Elections and Referendums) (England and Wales) Regulations 2020, the vacancy will be filled on 6 May 2021.

10.

Motions from Councillors

Minutes:

None.

11.

Main Debate

In accordance with Council Procedure Rule 17.3, the Chair will call on the Leader of the Council to introduce the debate on the work undertaken by the Council in 2019/20 municipal year together with any highlights, pressures and potential issues for the coming year.

Minutes:

In accordance with Council Procedure Rule 17.3, the Chair called on the Leader of the Council to introduce the debate on the work undertaken by the Council in 2019/20 municipal year together with any highlights, pressures and potential issues for the coming year. The Leader of the Opposition was given the opportunity to respond to the debate. The Leader of the Council outlined the Council’s approach to meeting with challenges so as to provide services to the Town for the benefit of its residents.

12.

References from Cabinet and Committees

12a

Referral from Licensing Committee - Electronic Payment of Fares in Hackney Carriage and Private Hire Vehicles - Outcome of Consultation pdf icon PDF 477 KB

Licensing Committee recommended to Full Council that:

 

     i)        A condition be attached to Hackney Carriage Vehicle Licences to require that Hackney Carriage Vehicles be equipped with electronic payment facilities as set out in Proposals in paragraphs 54 to 61 of the report.

 

    ii)        Subject to ii, authority to approve the details of the conditions is delegated to the Environment and Licensing Manager, in consultation with the Chair of the Licensing Committee.

Additional documents:

Minutes:

Full Council received a referral from the Licencing Committee on the electronic payment of fares in Hackney Carriage and Private Hire Vehicles.

 

Proposed by Councillor Mark Ingall (seconded by Councillor Mike Danvers) it was:

 

RESOLVED that:

 

A     A condition be attached to Hackney Carriage Vehicle Licences to require that Hackney Carriage Vehicles be equipped with electronic payment facilities as set out in the proposals in paragraphs 54 to 61 of the report.

 

B    Subject to A, authority to approve the details of the conditions is delegated to the Environment and Licensing Manager, in consultation with the Chair of the Licensing Committee.

12b

Referral from Audit and Standards Committee - Audit and Standards Committee Annual Report 2019/20 pdf icon PDF 71 KB

Audit and Standards Committee recommended to Full Council that the Annual Report for the Audit and Standards Committee for 2019/20 be agreed.

Minutes:

Full Council received the Audit and Standards Committee Annual Report for 2019/20.

 

Proposed by Councillor Mark Ingall (seconded by Councillor Mike Danvers) it was:

 

RESOLVED that the Audit and Standards Committee’s annual report for 2019/20 be noted.

12c

Referral from Scrutiny Committee - Review of Overview and Scrutiny - Final Report pdf icon PDF 70 KB

Scrutiny Committee recommended to Full Council that the Cabinet-Scrutiny Protocol (attached as Appendix A to the report), the revised Scrutiny Procedure Rules (attached as Appendix B to the report) and the revised Scrutiny Committee Terms of Reference (attached as Appendix C to the report) are adopted.

Additional documents:

Minutes:

Full Council considered a referral from the Scrutiny Committee which recommended changes to the governance arrangements surrounding the Council’s overview and scrutiny functions.

 

Proposed by Councillor Phil Waite (seconded by Councillor Eugenie Harvey) it was:

 

RESOLVED that the Cabinet-Scrutiny Protocol (attached as Appendix A to the report), the revised Scrutiny Procedure Rules (attached as Appendix B to the report) and the revised Scrutiny Committee Terms of Reference (attached as Appendix C to the report) be adopted.

13.

Reports from Officers

Minutes:

None.

13a

Annual Reports from Councillors Appointed to Outside Bodies pdf icon PDF 88 KB

Additional documents:

Minutes:

RESOLVED that the annual reports from Councillors appointed to Outside Bodies be noted.

14.

Minutes of Cabinet and Committee Meetings

To note the following Cabinet and Committee minutes:

14a

Minutes of meeting Tuesday, 21 January 2020 of Licensing Committee pdf icon PDF 49 KB

14b

Minutes of meeting Thursday, 23 January 2020 of Cabinet pdf icon PDF 133 KB

14c

Minutes of meeting Tuesday, 18 February 2020 of Scrutiny Committee pdf icon PDF 49 KB

14d

Minutes of meeting Thursday, 27 February 2020 of Cabinet pdf icon PDF 152 KB

14e

Minutes of meeting Wednesday, 4 March 2020 of Audit and Standards Committee pdf icon PDF 66 KB

14f

Minutes of meeting Tuesday, 10 March 2020 of Licensing Committee pdf icon PDF 50 KB

14g

Minutes of meeting Wednesday, 27 May 2020 of Development Management Committee pdf icon PDF 53 KB

14h

Minutes of meeting Wednesday, 3 June 2020 of Development Management Committee pdf icon PDF 56 KB

14i

Minutes of meeting Wednesday, 10 June 2020 of Audit & Standards Committee pdf icon PDF 52 KB

14j

Minutes of meeting Wednesday, 1 July 2020 of Development Management Committee pdf icon PDF 77 KB

15.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.