Agenda and minutes

Council
Thursday, 12th September, 2013 7.30 pm

Venue: Council Chamber, Civic Centre. View directions

Contact: Jo Maskell, 01279446055, Email: jo.maskell@harlow.gov.uk 

Items
No. Item

27.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

The following Councillors declared non-pecuniary interests in Item 8(a), Motion on Blacklisting, as active members of Trade Unions: Councillors Mark Wilkinson, Ian Beckett, Jacqui Cross, Mike Danvers, Waida Forman and Phil Waite.

28.

Minutes pdf icon PDF 26 KB

To agree the minutes of the meeting held on 25 July 2013.

Additional documents:

Minutes:

RESOLVED that the Minutes of the meeting held on 25 July 2013 are agreed as a correct record and signed by the Chairman.

29.

Communications from the Chairman

Minutes:

40th Anniversary of Harlow District Council

 

The Chairman announced that she had held a celebratory event earlier in the evening to recognise and celebrate the 40th anniversary of Harlow District Council. Many previous Council Chairmen were present. The Chairman asked Councillors to pay tribute to those Chairmen who had passed away, who are as follows:

 

 

1973 - 1974   A S Graham

1976 - 1977   V A Phelps

1977 - 1978   J T Desormeaux

1978 - 1979   J B Moore

1980 - 1981   M S Collyer

1982 - 1983   W W Gibson

1983 - 1984   J Cave

1988 - 1989   J G McAlpine

1989 - 1990   R R Rowland

1990 - 1991   S A Warner

1991 - 1992   D W Burnham

1992 - 1993   M D Carter

1994 - 1995   A Garner

2002 - 2003   N R G Macy

2003 - 2004   P McClarnon

2006 - 2007   G Peck

 

The Chairman also thanked Eleanor Macy, who had attended the celebratory event on behalf of N R G Macy.

30.

Petitions from the Public

Minutes:

None.

31.

Questions from the Public

Minutes:

None.

32.

Questions from Councillors pdf icon PDF 41 KB

Minutes:

Attached as Appendix 1 to these minutes.

 

During consideration of this item, the Chairman issued a warning to individuals in the public gallery who were causing a disturbance. As the disturbance did not cease, at 7.45pm the Chairman asked that the meeting be adjourned until order had been restored. The meeting was re-convened at 8.00pm.

33.

Motions from Councillors

33a

Blacklisting

Proposed by Councillor Jon Clempner and seconded by Councillor Rod Truan:

 

“The Council resolves to seek assurances from its suppliers and any holding or parent companies that they:

 

·         Have in place, execute and monitor appropriate policies and procedures to ensure that current and potential employees’ or agency workers’ legitimate concerns are treated seriously, acted upon, and are not subject to discrimination or reprisals as a consequence of voicing concerns with regard to health and safety, employment law, legality or making any other disclosure in the public interest (‘Whistleblowing’), either now or in the past.

 

·         Do not discriminate, in terms of recruitment, retention, remuneration or advancement on the grounds of current or previous Trade Union membership.

 

·         Have in place, execute and monitor recruitment policies and procedures to ensure that potential employees and/or agency workers are not discriminated against on the grounds of current or past Trade Union membership or activity, or any current or previous whistleblowing.

 

·         Do not now, nor will at any point in the future, subscribe to, contribute to, utilise or act upon any repository of employment information that does not fully conform to the Data Protection Principles of the Information Commissioners Office.

 

The Council further resolves that in the event of any organisation not being able to provide such assurances, or evidence coming to light that those assurances have been breached, the Council will ensure, as far as it is able to do so under law, that no such organisations are on our approved suppliers list for all future work and that these are enshrined in the Council’s procurement and commissioning policy.  This will include ensuring that all future contracts will include terms such that breaching such assurances would be grounds for termination of contract.

Minutes:

Proposed by Councillor Jon Clempner and seconded by Councillor Rod Truan:

 

“The Council resolves to seek assurances from its suppliers and any holding or parent companies that they:

 

·         Have in place, execute and monitor appropriate policies and procedures to ensure that current and potential employees’ or agency workers’ legitimate concerns are treated seriously, acted upon, and are not subject to discrimination or reprisals as a consequence of voicing concerns with regard to health and safety, employment law, legality or making any other disclosure in the public interest (‘Whistleblowing’), either now or in the past.

 

·         Do not discriminate, in terms of recruitment, retention, remuneration or advancement on the grounds of current or previous Trade Union membership.

 

·         Have in place, execute and monitor recruitment policies and procedures to ensure that potential employees and/or agency workers are not discriminated against on the grounds of current or past Trade Union membership or activity, or any current or previous whistleblowing.

 

·         Do not now, nor will at any point in the future, subscribe to, contribute to, utilise or act upon any repository of employment information that does not fully conform to the Data Protection Principles of the Information Commissioners Office.

 

The Council further resolves that in the event of any organisation not being able to provide such assurances, or evidence coming to light that those assurances have been breached, the Council will ensure, as far as it is able to do so under law, that no such organisations are on our approved suppliers list for all future work and that these are enshrined in the Council’s procurement and commissioning policy.  This will include ensuring that all future contracts will include terms such that breaching such assurances would be grounds for termination of contract.

 

The motion was carried.

 

33b

Fairtrade Status

Proposed by Councillor Edna Stevens and seconded by Councillor Maggie Hulcoop:

 

“This Council wishes to renew its status as a Fairtrade Town, which it was first designated in 2004.

 

The Council wishes to continue to be recognised by residents, the business community of Harlow, District Council suppliers, Harlow District Council employees and other local authorities, as a Council that actively supports and promotes the concept of Fairtrade, thus ensuring that producers from developing countries get a fair price for their goods and labour. 

 

Accordingly this Council resolves to:

 

(i)         investigate the Council’s own purchasing policies and purchase Fairtrade products in particular, to stock Fairtrade tea and coffee for use at our meetings and in the Chairman’s Room, where possible;       

 

(ii)        promote Fairtrade issues and practices amongst local businesses, commercial and other orgnisations;

 

(iii)       continue to encourage the Harlow Fairtrade Action Group in their development of a strategy to keep Harlow as a ‘Fairtrade Town’.”

Minutes:

Proposed by Councillor Edna Stevens and seconded by Councillor Maggie Hulcoop:

 

“This Council wishes to renew its status as a Fairtrade Town, which it was first designated in 2004.

 

The Council wishes to continue to be recognised by residents, the business community of Harlow, District Council suppliers, Harlow District Council employees and other local authorities, as a Council that actively supports and promotes the concept of Fairtrade, thus ensuring that producers from developing countries get a fair price for their goods and labour. 

 

Accordingly this Council resolves to:

 

(i)         investigate the Council’s own purchasing policies and purchase Fairtrade products in particular, to stock Fairtrade tea and coffee for use at our meetings and in the Chairman’s Room, where possible;       

 

(ii)        promote Fairtrade issues and practices amongst local businesses, commercial and other orgnisations;

 

(iii)       continue to encourage the Harlow Fairtrade Action Group in their development of a strategy to keep Harlow as a ‘Fairtrade Town’.”

 

The motion was carried.

34.

References from Cabinet and Committees

34a

Licensing Committee 3 September 2013 - Licensing Act Policy pdf icon PDF 26 KB

The above Committee recommended to Council that

 

(i)         the final draft of the Licensing Act Policy be adopted;

 

(ii)        authority be delegated to the Head of Community Wellbeing, in consultation with the Chairman and Vice-Chairman of this Committee, to make minor amendments (eg typographical and formatting) to the Licensing Policy.

Additional documents:

Minutes:

The recommendations from Licensing Committee, as set out in the agenda were moved by Councillor Ian Beckett (seconded by Councillor Edna Stevens).

 

The motion was carried, therefore it was:

 

RESOLVED that:

 

(i)        the final draft of the Licensing Act Policy is adopted;

 

(ii)       authority is delegated to the Head of Community Wellbeing to make minor and consequential changes to the Policy.

 

34b

Licensing Committee 3 September 2013 - Scrap Metal Dealers Act 2013 Implementation of the Act and Scheme of Delegation pdf icon PDF 43 KB

The above Committee recommended to Council that:

 

(i)         the commencement of the Scrap Metal Dealers Act 2013 and its implementation be noted;

 

(ii)        powers be delegated from the Act to permit Officers to perform the administrative functions of the Act;

 

(iii)       powers be delegated from the Act to permit Licensing

Sub-Committees to be held;

 

(iv)       powers be delegated from the Act to permit Officers to undertake enforcement of the Act.

Minutes:

The recommendations from Licensing Committee, as set out in the agenda were moved by Councillor Ian Beckett (seconded by Councillor Edna Stevens).

 

The motion was carried, therefore it was:

 

RESOLVED that:

 

(i)               the commencement of the Scrap Metal Dealers Act 2013 and its implementation is noted;

 

(ii)             powers are delegated from the Act to permit Officers to perform the administrative functions of the Act;

 

(iii)            powers are delegated from the Act to permit Licensing Sub-Committees to be held;

 

(iv)            powers are delegated from the Act to permit Officers to undertake enforcement of the Act.

 

35.

Reports from Officers

Minutes:

None.

36.

Minutes of Cabinet and Committee Meetings pdf icon PDF 52 KB

To note the following Cabinet and Committee minutes:

 

Cabinet/Committee

Date

 

 

Scrutiny

16/7/13

 

Cabinet

18/7/13

 

 

Development Management

14/8/13

 

Additional documents:

Minutes:

RESOLVED that the minutes of the following meetings are noted:

 

Cabinet/Committee

Date

 

 

Scrutiny

16/7/13

 

Cabinet

18/7/13

 

 

Development Management

14/8/13

 

37.

Matters of Urgent Business

Minutes:

None.