Agenda and minutes

Venue: Council Chamber - Civic Centre

Contact: Jo Maskell, 01279446055, Email: jo.maskell@harlow.gov.uk 

Link: Watch footage of this Council meeting

Items
No. Item

Video footage

1.

Apologies for Absence

Minutes:

Apologies received from Councillors Jacqui Cross, Sue Livings and Patrick McCabe.

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

3.

Minutes pdf icon PDF 47 KB

To agree the minutes of the meeting held on 9 April 2015.

Minutes:

RESOLVED that the minutes of the meeting held on 9 April 2015 are agreed as a correct record and signed by the Chairman.

4.

Communications from the Chairman

Minutes:

The Chairman welcomed all five new Councillors following the recent elections.

 

The Chairman gave his review of the municipal year.

 

A cheque for £1,435 was presented to each of the Chairman’s charities for 2014/15: No Child Without, The Chocolate Run and The Gibberd Garden.  A cheque for £750 was presented to PACT for Autism from the takings of the stage show Living with Luke.

 

Thanks were given and flowers were presented to two Officers from the Corporate and Governance Support Team for the personal support that had been provided to the Chairman throughout his term in office.

5.

Presentation of Civic Awards

Minutes:

The Chairman presented the following Civic Awards to local individuals, in recognition of their commitment and contribution to the local community:

 

Nigel Dalby

Rebecca Moran

Paul McLintic

Kerrie Eastman

6.

Election of Chairman of the Council and Declaration of Acceptance of Office

The Chairman will call for nominations for the appointment of Chairman of the Council for 2015/16 (if there is more than one nomination, there will be a vote in the usual way).

 

The Chairman will declare the successful nominee to be elected and invest him/her with the chain and badge of office.

 

The Chief Executive will call on the elected Chairman of the Council to sign a declaration of acceptance of office.

 

The newly elected Chairman of the Council will give an acceptance speech.

Minutes:

Councillor Andrew Johnson proposed and Councillor Simon Carter seconded the nomination of Councillor Tony Hall.

 

RESOLVED that Councillor Tony Hall is elected as Chairman of the Council for 2015/16 and is invested with the chain and badge of office.

 

Councillor Hall signed the Declaration of Acceptance of Office and gave an acceptance speech.

 

He thanked his colleagues and fellow Councillors for his appointment as Chair of the Council and also thanked Councillor Ian Beckett for his service to the town during his term in office.

 

He announced that his chosen charity during his term of office would be The Citizens’ Advice Bureau.

 

From this point, Councillor Tony Hall chaired the meeting.

7.

Election of Vice-Chairman of the Council and Declaration of Acceptance of Office

The Chairman will call for nominations for the appointment of Vice-Chairman of the Council for 2015/16 (if there is more than one nomination, there will be a vote in the usual way).

 

The Chairman will declare the successful nominee to be elected and invest him/her with the chain and badge of office.

 

The Chief Executive will call on the elected Vice-Chairman of the Council to sign a declaration of acceptance of office.

Minutes:

Councillor Maggie Hulcoop proposed and Councillor Jean Clark seconded the nomination of Councillor Edna Stevens.

 

RESOLVED that Councillor Edna Stevens is elected as Vice-Chairman of the Council for 2015/16 and is invested with the chain and badge of office.

 

Councillor Edna Stevens signed the Declaration of Acceptance of Office.

8.

Election of Leader of the Council

The Chairman will call for nominations for appointment of Leader of the Council (if there is more than one nomination, there will be a vote in the usual way).

 

The Chairman will declare the successful nominee to be elected.

Minutes:

Councillor Mike Danvers proposed and Councillor Mark Wilkinson seconded the nomination of Councillor Jon Clempner.

 

RESOLVED that Councillor Jon Clempner is elected as Leader of the Council.

9.

Appointment to the Cabinet pdf icon PDF 19 KB

The Chairman will call for the Leader to announce his/her Deputy Leader and appointments to the Cabinet.

Minutes:

Councillor Jon Clempner announced his Cabinet (including three

non-voting attendees) as detailed in Agenda Item 9 of the supplementary document.

10.

Appointment to Committees, Sub Committees and Panels of the Council and their Chairmen and Vice Chairmen pdf icon PDF 223 KB

The Chairman will call for nominations to the membership of Committees, Sub-Committees and Panels of the Council and their Chairmen and Vice-Chairmen.

Additional documents:

Minutes:

RESOLVED that:

 

A The Council’s Committee structure is established for 2015/16 as outlined in Tables 1 and 2 of the report.

 

B The Council notes the political balance calculation for 2015/16 and agrees that Committee seats are allocated to political groups as set out in Tables 1 and 2 of the report.

 

C Councillors are appointed as members/substitute members of Council Committees, Sub Committees and Panels as set out in the separately circulated Appendix A to the report.

 

D Chairmen and Vice Chairmen of Committees, Sub Committees and Panels are appointed as set out in the separately circulated Appendix A to the report.

11.

Nomination for Appointment of Council Representatives on Outside Bodies pdf icon PDF 26 KB

The Chairman will call for nominations for appointment of Council representatives on outside bodies.

Additional documents:

Minutes:

RESOLVED that the Council representatives nominated for appointment to the outside bodies are agreed as detailed in the supplementary document accompanying Agenda Item 11.

12.

Calendar of Meetings 2015/16 pdf icon PDF 31 KB

To approve the calendar of meetings for the 2015/16 municipal year.

Additional documents:

Minutes:

RESOLVED that the calendar of meetings for 2015/16, as outlined in Agenda Item 12, is approved.

13.

Matters of Urgent Business

Minutes:

None.

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