Agenda and minutes

Venue: Council Chamber - Civic Centre

Contact: Lisa Purse, (01279) 446185, Email: lisa.purse@harlow.gov.uk 

Link: Watch footage of this Council meeting

Items
No. Item

14.

Apologies for Absence

Minutes:

Apologies received from Councillors Ian Beckett, Phil Waite, Edna Stevens, Patrick McCabe, Mike Danvers and Rod Truan.

15.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

Councillor John Strachan declared an interest as ward Councillor in relation to Agenda item 10 b, Refurbishment of Fern Hill Travellers Site.

16.

Minutes pdf icon PDF 37 KB

To agree the minutes of the meeting held on 28 May 2015.

Minutes:

RESOLVED that the minutes of the Annual Council meeting held on 28 May 2015 are agreed as a correct record and signed by the Chairman.

17.

Communications from the Chairman

Minutes:

The Chairman named various events that he had recently attended on behalf of the Council including a business expedition, The UTC Annual Awards, Armed Forces Day Flag Raising and march to the British Legion (attended with the Council’s Vice Chair), A garden party with the High Sherriff, a celebration of the eve of Ramadan at Harlow Islamic Centre, two Strawberry Teas, a visit to Stone Maries WW1 Airfield the Breathe Easy AGM.

18.

Petitions from the Public

Minutes:

None.

19.

Questions from the Public pdf icon PDF 20 KB

Minutes:

The questions together with the answers are appended to these minutes.

20.

Questions from Councillors pdf icon PDF 32 KB

Minutes:

The questions together with the answers are appended to these minutes.

21.

Motions from Councillors

Minutes:

None.

22.

Main Debate

In accordance with Council Procedure Rule 17.3, the Chairman will call on the Leader of the Council to introduce the debate on the work undertaken by the Council in the 2014/15 municipal year together with any highlights, pressures and potential issues for the coming year.

Minutes:

In accordance with Council Procedure Rule 17.3, the Chairman called on

the Leader of the Council to introduce the debate on the work undertaken by

the Council in the 2014/15 municipal year together with any highlights,

pressures and potential issues for the coming year.  It had been a challenging year as national austerity measures continued to have an impact on the resources available to the Council. Notwithstanding this, the Leader of the Council outlined the Council’s approach to meeting these challenges to provide services to the Town to the benefit of its residents.

23.

References from Cabinet and Committees

Any reference arising from Committee or Cabinet meetings held after the publication of this agenda will be circulated separately.  This is likely to include references from the Cabinet meeting on 23 July 2015 as follows:

23a

Referral from Cabinet 23 July 2015 - Year End 2014/15 Joint Finance and Performance Report pdf icon PDF 124 KB

Minutes:

The Council received a report from the Cabinet that proposed the transfer to reserves of £731,000 as set out in paragraph 14 of the report.

 

The recommendation from the above meeting was moved by the Chairman.

 

RESOLVEDthat the transfer to reserves of £731,000 as set out in paragraph 14 of the report is approved.

23b

Referral from Cabinet 23 July 2015 - Refurbishment of Fern Hill Travellers Site pdf icon PDF 87 KB

Minutes:

The Council received a report from the Cabinet that recommended that the Non-Housing Capital Programme includes £70,000 to be used to upgrade the existing usable plots at Fern Hill Lane Travellers site if the bid set out at recommendation A is successful.

 

Proposed by Councillor Jon Clempner and seconded by Councillor Emma Toal.

 

RESOLVEDthat the Non-Housing Capital Programme includes £70,000 to be used to upgrade the existing usable plots at Fern Hill Lane Travellers site if the bid set out at recommendation A is successful.

24.

Reports from Officers

24a

Changes to the Officer Employment Procedure Rules in Respect of Disciplinary Action pdf icon PDF 104 KB

Minutes:

Proposed by Councillor Jon Clempner and seconded by Councillor Andrew Johnson:

 

RESOLVEDthat the mandatory changes as a result of the Local Authorities (standing orders) (England) (Amendment) Regulations 2015 be noted and the Council’s Constitution be amended as set out in Appendices 1 and 2 of the report.

24b

Essex Health Overview and Scrutiny Committee - Appointment of Co-opted Councillor pdf icon PDF 22 KB

Minutes:

Proposed by Councillor Mark Wilkinson and seconded by Councillor Maggie Hulcoop it was:

 

RESOLVED that Councillor Edna Stevens is appointed as the Council’s representative on the Essex Health Overview and Scrutiny Committee.

24c

Council Representatives on Outside Bodies pdf icon PDF 21 KB

Minutes:

Proposed by Councillor Jon Clempner and seconded by Councillor Andrew Johnson it was:

 

RESOLVED that Jane Greer (Head of Community Wellbeing) is appointed as the Council’s Director on the Kier Harlow Ltd Board with immediate effect.

25.

Minutes of Cabinet and Committee Meetings

To note the following Cabinet and Committee minutes.  These minutes remain draft until agreed at the next ordinary meeting of Cabinet or the

relevant Committee.

Minutes:

RESOLVED that the minutes of the following meetings are noted.

25a

Minutes of Cabinet 26 March 2015 pdf icon PDF 44 KB

25b

Minutes of Development Management Committee 29 April 2015 pdf icon PDF 30 KB

25c

Minutes of Audit and Standards Committee 17 June 2015 pdf icon PDF 31 KB

25d

Minutes of Licensing Committee 7 July 2015 pdf icon PDF 32 KB

26.

Matters of Urgent Business

Minutes:

None.