Agenda and minutes

Venue: Council Chamber, Civic Centre. View directions

Contact: Lisa Purse, (01279) 446185, Email: lisa.purse@harlow.gov.uk 

Link: Watch footage of this Council meeting

Items
No. Item

63.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Jacqui Cross, Manny Doku and Muriel Jolles.

64.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

Councillor Bill Pryor declared that, in accordance with Section 106 of the Local Government Finance Act 1992 he would not be voting on Agenda Item 9 d, General Fund Budget 2016/17.

 

Councillors Simon Carter, Bob Davis and John Strachan declared a non-pecuniary interest in Agenda Items 9 b-f, as Council appointed members of the LATC Board of Directors - HTS (Property & Environment) Limited.

 

Councillor Danny Purton declared a non-pecuniary interest in Agenda Item 5 (a), Give The Square a Future Petition, as the Council’s appointed representative on Circle Housing.

65.

Minutes pdf icon PDF 304 KB

To agree the minutes of the meeting held on 17 December 2015.

Minutes:

RESOLVED that the minutes of the meeting held on 17 December 2015 are agreed as a correct record and signed by the Chairman.

66.

Communications from the Chairman

66a

Official Events Attended

Minutes:

The Chairman detailed some of the six official events that he had attended since the last Council meeting, which included visits to schools.

66b

Civic Dinner

Minutes:

The Chairman announced that the Civic Dinner, planned to be held on

12 February 2016, had unfortunately been cancelled due to the number of tickets sold.

66c

Upcoming Events

Minutes:

The Chairman detailed the upcoming Golf Match taking place on

18 March 2016 at Canons Brook Golf Club and the Choral Concert taking place on 17 April 2016 at the Harlow Playhouse.

67.

Petitions from the Public

67a

Give The Square a Future pdf icon PDF 191 KB

Minutes:

A presentation was made by the petition organiser, Ms Emma Batrick.

 

Moved by Councillor Jon Clempner and Seconded by Councillor Tony Durcan it was:

 

RESOLVEDthat the Council resolves that the Chief Executive seeks further information on the financial viability of the proposed organisation and asks Cabinet to determine what if any financial support within existing budgets should be provided by the Council.

68.

Questions from the Public pdf icon PDF 124 KB

Minutes:

The questions and the answers are appended to these minutes.

69.

Questions from Councillors

Minutes:

None.

70.

Motions from Councillors

70a

Mental Health pdf icon PDF 103 KB

Minutes:

Proposed by Councillor Ian Beckett, seconded by Councillor Emma Toal it was moved that:

 

This Council notes:

      One in four people will experience a mental health problem in any given year.

      The World Health Organisation predicts that depression will be the second most common health condition worldwide by 2020.

      Mental ill health costs some £105 billion each year in England alone.

      People with a severe mental illness die up to 20 years younger than their peers in the UK.

      There is often a circular relationship between mental health and issues such as housing, employment, family problems or debt.

 

This Council believes:

      As a Council we have a crucial role to play in improving the mental health of everyone in our community and tackling some of the widest and most entrenched inequalities in health.

      Mental health should be a priority across all the Council’s areas of responsibility, including housing, community safety and planning. 

      All Councillors, irrespective of specific responsibilities, in our community and casework roles, can play a positive role in championing mental health on an individual and strategic basis.

 

This Council resolves:

      To sign the Local Authorities’ Mental Health Challenge run by Centre for

Mental Health, Mental Health Foundation, Mental Health Providers Forum, Mind, Rethink Mental Illness, Royal College of Psychiatrists and YoungMinds. 

      To commit to appoint a Councillor as ‘Mental Health Champion’ across the Council.

      To seek to identify a member of staff within the Council to act as ‘Lead Officer’ for mental health.

 

The Council will also:

      Support positive mental health in our community, including in local schools, neighbourhoods and workplaces. 

      Work to reduce inequalities in mental health in our community.

      Work with local partners to offer effective support for people with mental health needs.

      Use its powers of influence to help tackle discrimination on the grounds of mental health in our community.

      Proactively listen to people of all ages and backgrounds about what they need for better mental health.

 

The motion was carried unanimously.

71.

References from Cabinet and Committees

71a

Referral from Licensing Committee - Statement of Gambling Policy - Outcome of Consultation pdf icon PDF 75 KB

Licensing Committee recommend to Council that the draft Statement of Licensing Policy, attached as Appendix 2 to the original report, is adopted.

Additional documents:

Minutes:

The Council received a report from the Licensing Committee which asked that a draft Statement of Licensing Policy be adopted.

 

Proposed by Councillor Maggie Hulcoop (seconded by Councillor John Strachan):

 

RESOLVED that:

 

the draft Statement of Licensing Policy, attached as Appendix 2 to the original report, is adopted.

71b

Referral from Cabinet - Corporate Plan 2016/17 pdf icon PDF 136 KB

Cabinet recommended to Council that:

 

(i)            The updates to the Corporate Plan 2016/17 – 2018/19, attached to the original report to Cabinet, are adopted.

 

(ii)          Authority be delegated to the Chief Executive, in consultation with the Leader of the Council, to make minor and consequential amendments to the Corporate Plan 2016/17 – 2018/19.

Additional documents:

Minutes:

The Council received a report from Cabinet which proposed an updated Corporate Plan for 2016/17 – 2018/19.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers):

 

RESOLVED that

 

      i.                the updates to the Corporate Plan 2016/17 – 2018/19, attached to the original report to Cabinet, are adopted.

 

    ii.                Authority is delegated to the Chief Executive, in consultation with the Leader of the Council, to make minor and consequential amendments to the Corporate Plan 2016-17 – 2018/19.

71c

Referral from Cabinet - Medium Term Financial Strategy 2016/17 pdf icon PDF 286 KB

Cabinet recommended to Council that:

 

(i)            The Medium Term Financial Strategy for 2016/17 to 2020/21 is adopted.

 

(ii)          The proposals in relation to reserves as set out in the original report to Cabinet at paragraphs 24 to 30 and contained within Section 8 of the Medium Term Financial Strategy be approved.

 

(iii)         The planned increases in Council Tax as set out in the Medium Term Financial Plan be approved.

Additional documents:

Minutes:

The Council received a report from the Cabinet which proposed a Medium Term Financial Strategy 2016/17 – 2020/21.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers):

 

RESOLVED that:

 

      i.        the Medium Term Financial Strategy for 2016/17 to 2020/21 is adopted.

 

    ii.        the proposals in relation to reserves as set out in the original report to Cabinet at paragraphs 24 to 30 and contained within Section 8 of the Medium Term Financial Strategy is approved.

 

   iii.        The planned increases in Council Tax as set out in the Medium Term Financial Plan is approved.

71d

Referral from Cabinet - General Fund Budget 2016/17 pdf icon PDF 232 KB

Cabinet recommended to Council that:

 

(i)            The General Fund estimates for 2016/17, as set out in Appendix A to the original report to Cabinet, are approved.

 

(ii)          The proposed transfers between the General Fund and Earmarked Reserves, referred to in paragraphs 19 and 24 and set out in Appendix E of the original report to Cabinet, are approved.

 

(iii)         The proposed Fees and Charges, as set out in Appendix C of the original report to Cabinet, are approved.

 

(iv)         The Pay Policy Statement, as set out in Appendix G of the original report to Cabinet, is approved.

 

(v)          The Council’s Band D Council Tax for 2016/17 is set at £266.97, which represents a 1.5% increase compared to the Band D Council Tax for 2015/16.

Additional documents:

Minutes:

The Council received a report from the Cabinet which asked that the General Fund estimates for 2016/17 are approved.

 

The original motion was proposed by Councillor Jon Clempner and seconded by Councillor Mike Danvers.

 

Councillor Russell Perrin (seconded by Councillor Andrew Johnson) moved an amendment, circulated as part of the supplementary agenda.

 

The amendment was lost.

 

A vote on the original motion was recorded and carried.  The details of the recorded vote are appended to these minutes.  Therefore it was;

 

RESOLVED that:

 

      i.        the General Fund estimates for 2016/17 as set out in Appendix A are approved.

 

    ii.        the proposed transfers between the General Fund and Earmarked Reserves, referred to in paragraphs 19 and 24 and set out in Appendix E of the report is approved.

 

   iii.        the proposed Fees and Charges as set out in Appendix C are approved.

 

   iv.        the Pay Policy Statement as set out in Appendix G is approved.

 

    v.        the Council’s Band D Council Tax for 2016/17 be set at £266.97, which represents a 1.5% increase compared to the Band D Council Tax for 2015/16.

71e

Referral from Cabinet - Housing Revenue Account Business Plan 2015-2045 pdf icon PDF 139 KB

Cabinet recommended to Council that:

 

(i)            The Housing Revenue Account (HRA) Business Plan, as set out in Appendix A to the original report to Cabinet, be approved.

 

(ii)          Authority be delegated to the Chief Operating Officer, in consultation with the Portfolio Holder for Housing, to make minor amendments to the Plan, if necessary, following consultation.

Additional documents:

Minutes:

The Council received a report from the Cabinet proposing a Housing Revenue Account (HRA) Business plan for 2015/2045.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers):

 

RESOLVED that:

 

              i.        the Housing Revenue Account (HRA) Business Plan, as set out in Appendix A to the original report to Cabinet, be approved.

 

            ii.        authority be delegated to the Chief Operating Officer, in consultation with the Portfolio Holder for Housing, to make minor amendments to the Plan, if necessary, following consultation.

71f

Referral from Cabinet - Housing Revenue Account Budget 2016/17 pdf icon PDF 498 KB

Cabinet recommended to Council that:

 

(i)            The rent reductions for individual dwellings as set out in paragraph 13 of the original report to Cabinet are effective from 4 April 2016. This equates to an average weekly rent of £92.66, a statutory reduction of 1%.

 

(ii)          Any further rent setting measures, per paragraph 14 of the original report to Cabinet, introduced upon Royal Assent of the Welfare Reform and Work Bill 2015, requiring compliance, will be effective from 4 April 2016, and that in the event of a significant change to the approved budget will be reported to a subsequent meeting of Cabinet.

 

(iii)         Service charges for individual dwellings, as set out in paragraphs 19 to 25 of the original report to Cabinet, effective from 4 April 2016 for tenants and 1 April 2016 for leaseholders. This equates to an average weekly service charge to tenants of £2.05.

 

(iv)         Heating charges as set out in paragraphs 33 to 39 of the original report to Cabinet, effective from 4 April 2016 for tenants and 1 April 2016 for leaseholders.  Average weekly general needs charges are £7.80 per week (leaseholders £15.94 per week, equivalent) and, for sheltered accommodation, £6.42 per week.

 

(v)          Garage rents are increased by 5%, to £8.78 per week (for a standard garage) and proportionate increases for other garages, car ports and car spaces, from 4 April 2016, as set out in paragraphs 40 and 41 of the original report to Cabinet.

 

(vi)         Housing related support charges as set out in paragraphs 26 to 32 and Table 3 of the original report to Cabinet. For service users effective from 1 April 2016.

 

(vii)        Other charges are increased, as set out in paragraph 42 of the original report to Cabinet, with effect from 1 April 2016.

 

(viii)      The growth and savings outlined in paragraphs 43 and 44 of the original report to Cabinet in respect of 2016/17 are approved.

 

(ix)         The Housing Revenue Account (HRA) budget as set out at Appendix B of the original report to Cabinet is approved.

 

(x)          A minimum HRA working balance of £2,727,000 at 31 March 2016, rising to £4,327,000 at 1 April 2016, as set out in paragraph 5 and Appendix D of the original report to Cabinet, is agreed.

Minutes:

The Council received a report from the Cabinet proposing a Housing Revenue Account Budget for 2016/17.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers):

 

RESOLVED that:

 

              i.        The rent reductions for individual dwellings as set out in paragraph 13 of the original report to Cabinet are effective from 4 April 2016. This equates to an average weekly rent of £92.66, a statutory reduction of 1%.

 

            ii.        Any further rent setting measures, per paragraph 14 of the report, introduced upon Royal Assent of the Welfare Reform and Work Bill 2015, requiring compliance, will be effective from 4 April 2016, and that in the event of a significant change to the approved budget will be reported to a subsequent meeting of Cabinet.

 

           iii.        Service charges for individual dwellings, as set out in paragraphs 19 to 25 of the original report to Cabinet, effective from 4 April 2016 for tenants and 1 April 2016 for leaseholders. This equates to an average weekly service charge to tenants of £2.05.

 

           iv.        Heating charges as set out in paragraphs 33 to 39 of the original report to Cabinet, effective from 4 April 2016 for tenants and 1 April 2016 for leaseholders.  Average weekly general needs charges are £7.80 per week (leaseholders £15.94 per week, equivalent) and, for sheltered accommodation, £6.42 per week.

 

            v.        Garage rents are increased by 5%, to £8.78 per week (for a standard garage) and proportionate increases for other garages, car ports and car spaces, from 4 April 2016, as set out in paragraphs 40 and 41 of the report.

 

           vi.        Housing related support charges as set out in paragraphs 26 to 32 and Table 3 of the report. For service users effective from 1 April 2016.

 

          vii.        Other charges are increased, as set out in paragraph 42 of the report, with effect from 1 April 2016.

 

        viii.        The growth and savings outlined in paragraphs 43 and 44 of the report in respect of 2016/17 are approved.

 

           ix.        The Housing Revenue Account (HRA) budget as set out at Appendix B of the report is approved.

 

    x.        A minimum HRA working balance of £2,727,000 at 31 March 2016, rising to £4,327,000 at 1 April 2016, as set out in paragraph 5 and Appendix D of the report, is agreed.

71g

Referral from Cabinet - Capital Programmes 2015/16 - 2020/21 pdf icon PDF 378 KB

Cabinet recommended to Council that:

 

Housing Capital Programme

 

(i)            The Housing Capital programme 2016/17 is approved, as set out in Appendices A and B of the original report to Cabinet.

 

(ii)          The forecast programme for the period 2017/18 to 2020/21 is noted, as set out in Appendices A and B of the original report to Cabinet.

 

(iii)         The application to DCLG under section 11(6) of the Local Government Act 2003 to exempt sale receipts from being pooled that arise from the sale of new council housing, and other eligible properties, as detailed in paragraph 11 of the original report to Cabinet, is noted.

 

Non Housing Capital Programme

 

(iv)         The revised Non Housing Capital Programme 2015/16 is approved, as set out in paragraphs 23 to 32 of the original report to Cabinet.

 

(v)          The Non Housing Capital Programme for 2016/17 is approved, as set out in Appendices C and D of the original report to Cabinet.

 

(vi)         Aggregate borrowing of £5.1 million up to 31 March 2016, and a further £2.6 million, in 2016/17 be approved to support the Non Housing Capital Programme.

 

(vii)        The Non Housing Capital Programme forecast for 2017/18 to 2020/21 be noted, as set out in Appendices C and D of the original report to Cabinet.

Minutes:

The Council received a report from the Cabinet that proposed Capital Programmes for 2015/16 – 2020/21.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers):

 

RESOLVED that:

 

Housing Capital Programme

 

      i.        The Housing Capital programme 2016/17 is approved, as set out in Appendices A and B of the original report to Cabinet.

 

    ii.        The forecast programme for the period 2017/18 to 2020/21 is noted, as set out in Appendices A and B of the report.

 

   iii.        The application to DCLG under section 11(6) of the Local Government Act 2003 to exempt sale receipts from being pooled that arise from the sale of new council housing, and other eligible properties, as detailed in paragraph 11 of the report, is noted.

 

Non Housing Capital Programme

 

      i.        The revised Non Housing Capital Programme 2015/16 is approved, as set out in paragraphs 23 to 32 of the original report.

 

    ii.        The Non Housing Capital Programme for 2016/17 is approved, as set out in Appendices C and D of the report.

 

   iii.        Aggregate borrowing of £5.1 million up to 31 March 2016, and a further £2.6 million, in 2016/17 is approved to support the Non Housing Capital Programme.

 

   iv.        The Non Housing Capital Programme forecast for 2017/18 to 2020/21 is noted, as set out in Appendices C and D of the report.

71h

Referral from Cabinet - Treasury Management Strategy 2016/17 pdf icon PDF 87 KB

Cabinet recommended to Council that the proposed revised Treasury Management Strategy Statement 2016/17 (attached as Appendix A to the original report to Cabinet) be approved for implementation with immediate effect, including specifically:

 

i.              The Prudential Indicators (set out in Annex C of the Statement).

 

ii.            The Treasury Management Indicators (set out in paragraphs 55 to 58 of the Statement).

 

iii.           The approved counterparty methodology (set out in paragraphs 33 to 54 and Annex E of the Statement).

 

iv.           The Minimum Revenue Provision Statement (Annex D of the Statement).

 

v.            The reporting arrangements (Annex F of the Statement).

Minutes:

The Council received a report from the Cabinet which asked that the proposed revised Treasury Management Strategy Statement for 2016/17 be approved for implementation with immediate effect.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers):

 

RESOLVED that the proposed revised Treasury Management Strategy Statement 2016/17 (attached as Appendix A to the original report to Cabinet) is approved for implementation with immediate effect, including specifically:

 

i.          The Prudential Indicators (set out in Annex C of the Statement).

 

ii.         The Treasury Management Indicators (set out in paragraphs 55 to 58 of the Statement).

 

iii.        The approved counterparty methodology (set out in paragraphs 33 to 54 and Annex E of the Statement).

 

iv.        The Minimum Revenue Provision Statement (Annex D of the Statement).

 

v.         The reporting arrangements (Annex F of the Statement).

72.

Reports from Officers

Minutes:

None.

73.

Minutes of Cabinet and Committee Meetings

These minutes remain draft until agreed to at the next ordinary meeting of the relevant Committee or Cabinet.

Minutes:

RESOLVED that the minutes of the following meeting are noted:

73a

Minutes of meeting Tuesday, 8 December 2015 of Scrutiny Committee pdf icon PDF 31 KB

73b

Minutes of meeting Wednesday, 9 December 2015 of Development Management Committee pdf icon PDF 22 KB

73c

Minutes of meeting Thursday, 10 December 2015 of Cabinet pdf icon PDF 56 KB

73d

Minutes of meeting Wednesday, 13 January 2016 of Development Management Committee pdf icon PDF 27 KB

73e

Minutes of meeting Tuesday, 19 January 2016 of Licensing Committee pdf icon PDF 21 KB

74.

Matters of Urgent Business

Minutes:

None.