Agenda and minutes

Venue: Council Chamber - Civic Centre

Contact: Lisa Purse, (01279) 446185, Email: lisa.purse@harlow.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies received from Councillors Ian Beckett, Eddie Johnson and Bill Pryor.

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

3.

Minutes pdf icon PDF 80 KB

To agree the minutes of the meeting held on 7 April 2016.

Minutes:

RESOLVED that the minutes of the meeting held on 7 April 2016 are agreed as a correct record and signed by the Chairman.

4.

Communications from the Chairman

Minutes:

A cheque for £3,050 was presented to the Chairman’s charity, CAB, for 2015/16.

 

The Chairman gave his review of the municipal year.

 

Thanks were given and flowers were presented to two Officers from the Corporate and Governance Support Team for the personal support that had been provided to the Chairman throughout his term in office.

5.

Presentation of Civic Awards

Minutes:

The Chairman presented the following Civic Awards to local individuals, in recognition of their commitment and contribution to the local community:

 

Charles Smith

Christine Goodman

Jackie Nash

David and Jeanette Roberts

 

A Civic Honour was presented to Professor Mike Thorne for Outstanding Community Leadership.

6.

Election of Chairman of the Council and Declaration of Acceptance of Office

The Chairman will call for nominations for the appointment of Chairman of the Council for 2016/17 (if there is more than one nomination, there will be a vote in the usual way).

 

The Chairman will declare the successful nominee to be elected and invest him/her with the chain and badge of office.

 

The Chief Executive will call on the elected Chairman of the Council to sign a declaration of acceptance of office.

 

The newly elected Chairman of the Council will give an acceptance speech.

Minutes:

Councillor Mike Danvers proposed and Councillor Maggie Hulcoop seconded the nomination of Councillor Edna Stevens.

 

RESOLVED that Councillor Edna Stevens is elected as Chairman of the Council for 2016/17 and is invested with the chain and badge of office.

 

Councillor Stevens signed the Declaration of Acceptance of Office and gave an acceptance speech.

 

She thanked her colleagues and fellow Councillors for her appointment as Chair of the Council and also thanked Councillor Tony Hall for his service to the town during his term in office.

 

She announced that her chosen charity during her term of office would be Friends of Harlow Sculptures.

 

From this point, Councillor Edna Stevens chaired the meeting.

7.

Election of Vice-Chairman of the Council and Declaration of Acceptance of Office

The Chairman will call for nominations for the appointment of Vice-Chairman of the Council for 2016/17 (if there is more than one nomination, there will be a vote in the usual way).

 

The Chairman will declare the successful nominee to be elected and invest him/her with the chain and badge of office.

 

The Chief Executive will call on the elected Vice-Chairman of the Council to sign a declaration of acceptance of office.

Minutes:

Councillor Clive Souter proposed and Councillor Mike Garnett seconded the nomination of Councillor Sue Livings.

 

RESOLVED that Councillor Sue Livings is elected as Vice-Chairman of the Council for 2016/17 and is invested with the chain and badge of office.

 

Councillor Sue Livings signed the Declaration of Acceptance of Office.

8.

Election of Leader of the Council

The Chairman will call for nominations for appointment of Leader of the Council (if there is more than one nomination, there will be a vote in the usual way).

 

The Chairman will declare the successful nominee to be elected.

Minutes:

Councillor Mark Wilkinson proposed and Councillor Emma Toal seconded the nomination of Councillor Jon Clempner.

 

RESOLVED that Councillor Jon Clempner is elected as Leader of the Council.

9.

Appointment to the Cabinet pdf icon PDF 12 KB

The Chairman will call for the Leader to announce his/her Deputy Leader and appointments to the Cabinet.

Minutes:

Councillor Jon Clempner announced his Cabinet (including three

non-voting attendees) as detailed in Agenda Item 9 of the supplementary document.

10.

Appointment to Committees, Sub Committees and Panels of the Council and their Chairman and Vice Chairman pdf icon PDF 221 KB

The Chairman will call for nominations to the membership of Committees, Sub-Committees and Panels of the Council and their Chairmen and Vice-Chairmen.

Additional documents:

Minutes:

RESOLVED that:

 

A The Council’s Committee structure is established for 2016/17 as outlined in Tables 1 and 2 of the report.

 

B The Council notes the political balance calculation for 2016/17 and agrees that Committee seats are allocated to political groups as set out in Tables 1 and 2 of the report.

 

C Councillors are appointed as members/substitute members of Council Committees, Sub Committees and Panels as set out in the separately circulated Appendix A to the report.

 

D Chairmen and Vice Chairmen of Committees, Sub Committees and Panels are appointed as set out in the separately circulated Appendix A to the report.

11.

Appointment of Member Champions pdf icon PDF 6 KB

The Chairman will call for nominations for appointment of Member Champions.

Additional documents:

Minutes:

RESOLVED that the Member Champions nominated for appointment are agreed as detailed in Agenda Item 11 of the supplementary document.

12.

Nomination for Appointment of Council Representatives on Outside Bodies pdf icon PDF 119 KB

The Chairman will call for nominations for appointment of Council representatives on outside bodies.

Additional documents:

Minutes:

RESOLVED that the Council representatives nominated for appointment to the outside bodies are agreed as detailed in the supplementary document accompanying Agenda Item 12.

13.

Calendar of Meetings 2016/17 pdf icon PDF 25 KB

To approve the calendar of meetings for the 2016/17 municipal year.

Additional documents:

Minutes:

RESOLVED that the calendar of meetings for 2016/17, as outlined in Agenda Item 13, is approved.

14.

Matters of Urgent Business

Minutes:

None.