Agenda and minutes

Venue: Council Chamber - Civic Centre

Contact: Lisa Purse, (01279) 446185, Email: lisa.purse@harlow.gov.uk 

Items
No. Item

15.

Chairman's announcement

Minutes:

The Chairman of the Council, Councillor Edna Stevens, spoke of the tragedies which had occurred since the last meeting of Full Council.  A minute’s silence was held to remember all those that had lost their lives.

16.

Apologies for Absence

Minutes:

Apologies received from Councillors Ian Beckett, Simon Carter, Nick Churchill, Andrew Johnson, Eddie Johnson, Shona Johnson, Russell Perrin, Rod Truan and Phil Waite.

17.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

18.

Minutes pdf icon PDF 38 KB

To agree the minutes of the meeting held on 26 May 2016.

Minutes:

RESOLVED that the minutes of the meeting held on 26 May 2016 are agreed as a correct record and signed by the Chairman.

19.

Communications from the Chairman

19a

Events

Minutes:

The Chair advised that she had attended 25 events since her election in May 2016 including the commemoration of the Somme which was both well organised and well attended.  The Chair also gave thanks to Councillor Andrew Johnson who had laid a wreath on behalf of the Council at the Thiepval memorial.

 

19b

Green Flags

Minutes:

Officers were congratulated for securing two Green Flag Awards for the Town; one for Parndon Wood Nature Reserve for the eighth year in succession and for Harlow Town Park for the first time. 

19c

Councillor Dan Long

Minutes:

The Chair also mentioned that Councillor Dan Long had administered first aid treatment to a young child with breathing difficulty who had since made a full recovery.

19d

Robert Halfon MP for Harlow

Minutes:

Congratulations and best wishes were given to Robert and Vanda on their forthcoming wedding.

20.

Petitions from the Public

Minutes:

None.

21.

Questions from the Public

Minutes:

None.

22.

Questions from Councillors

Minutes:

None.

23.

Motions from Councillors

a)    Diverse and Tolerant Society

 

Proposed by Councillor Stefan Mullard (seconded by Councillor Emma Toal):

 

We are proud to live in a diverse and tolerant society and believe that racism, xenophobia and hate crimes have no place in our town. After Essex Police’s recent acknowledgement of a rise in hate crimes in Essex, Harlow Council:

 

1.  Condemns racism, xenophobia and hate crimes unequivocally.

 

2.  Re-confirms its commitment to work with the community and partner organisations in Harlow to promote Harlow as a safe, inclusive, secure and positive place to live, work and pursue leisure activities.

 

b)    Devolution

 

Proposed by Councillor Jon Clempner (seconded by Councillor Joel Charles):

 

This Council supports the principle of devolving powers and budgets from Whitehall to boost local growth.

 

Devolving far-reaching powers over economic development, transport and regional infrastructure projects is right for our communities and for the country, but devolution should complement existing local government structures in Essex without additional bureaucracy. County and District Councils are best placed to understand the needs and aspirations of their local areas and are large enough to take a strategic view.

 

Full Council is committed to working in partnership with all organisations with the willingness and ability to meet Harlow’s needs.

 

This Council believes that any such Devolution Deal should recognise the unique characteristics and needs of the communities of the area to which it relates, and be tailored to the specific needs and unique characteristics of that area, in terms of priorities, funding, and governance structures.

 

The Council believes that further devolution should not be constrained by a precondition that further local powers can only be granted if a Directly Elected Executive Mayor is elected. A Directly Elected Executive Mayor may be appropriate for metropolitan areas such as London and Manchester, but the Government must recognise the ability of County and District Councils to meet the challenge of taking on more powers.

 

Granting additional powers and preparing Councils for further devolution should also be cost neutral to taxpayers and minimise bureaucracy to ensure the best deal for residents.

 

This Council resolves to authorise the Leaders of all three political parties and the Chief Executive to continue dialogue with the Government, all local Councils in Essex and other partners to seek to secure a better Devolution Deal. The deal should seek to improve the investment in, and local control of housing, transport infrastructure, and skills as a priority.

 

23a

Diverse and Tolerant Society

Minutes:

Proposed by Councillor Stefan Mullard, seconded by Councillor Emma Toal it was moved that:

 

We are proud to live in a diverse and tolerant society and believe that racism, xenophobia and hate crimes have no place in our town. After Essex Police’s recent acknowledgement of a rise in hate crimes in Essex, Harlow Council:

 

1.  Condemns racism, xenophobia and hate crimes unequivocally.

 

2.  Re-confirms its commitment to work with the community and partner organisations in Harlow to promote Harlow as a safe, inclusive, secure and positive place to live, work and pursue leisure activities.

 

The motion was carried unanimously.

 

23b

Devolution

Minutes:

Proposed by Councillor Jon Clempner, seconded by Councillor Joel Charles it was moved that:

 

This Council supports the principle of devolving powers and budgets from Whitehall to boost local growth.

 

Devolving far-reaching powers over economic development, transport and regional infrastructure projects is right for our communities and for the country, but devolution should complement existing local government structures in Essex without additional bureaucracy. County and District Councils are best placed to understand the needs and aspirations of their local areas and are large enough to take a strategic view.

 

Full Council is committed to working in partnership with all organisations with the willingness and ability to meet Harlow’s needs.

 

This Council believes that any such Devolution Deal should recognise the unique characteristics and needs of the communities of the area to which it relates, and be tailored to the specific needs and unique characteristics of that area, in terms of priorities, funding, and governance structures.

 

The Council believes that further devolution should not be constrained by a precondition that further local powers can only be granted if a Directly Elected Executive Mayor is elected. A Directly Elected Executive Mayor may be appropriate for metropolitan areas such as London and Manchester, but the Government must recognise the ability of County and District Councils to meet the challenge of taking on more powers.

 

Granting additional powers and preparing Councils for further devolution should also be cost neutral to taxpayers and minimise bureaucracy to ensure the best deal for residents.

 

This Council resolves to authorise the Leaders of all three political parties and the Chief Executive to continue dialogue with the Government, all local Councils in Essex and other partners to seek to secure a better Devolution Deal. The deal should seek to improve the investment in, and local control of housing, transport infrastructure, and skills as a priority.

 

The motion was carried unanimously.

24.

Main Debate

In accordance with Council Procedure Rule 17.3, the Chairman will call on the Leader of the Council to introduce the debate on the work undertaken by the Council in the 2015/16 municipal year together with any highlights, pressures and potential issues for the coming year.

Minutes:

In accordance with Council Procedure Rule 17.3, the Chairman called on the Leader of the Council to introduce the debate on the work undertaken by the Council in the 2015/16 municipal year together with any highlights, pressures and potential issues for the coming year.  Each Group Leader was given the opportunity to respond to the debate.  It had been a challenging year as national austerity measures continued to have an impact on the resources available to the Council. Notwithstanding this, the Leader of the Council outlined the Council’s approach to meeting these challenges to provide services to the Town to the benefit of its residents.

25.

References from Cabinet and Committees

Any reference arising from Committee or Cabinet meetings held after the publication of this Agenda will be circulated separately.  This is likely to include references from the Cabinet meeting on 21 January 2016, item b):

25a

Referral from Licensing Committee - Temporary Driver Licensing Measures Pending Resolution of DBS Service Issues pdf icon PDF 33 KB

Licensing Committee recommend to Council that, where an applicant has been unable to obtain a DBS disclosure certificate due only to delays in DBS service:

 

(i)    for a period of six months the Council issues temporary licences of one month’s duration, as set out at paragraph 11 of the report;

 

(ii)  for a period of six months the Council issues temporary licences that will expire on the third anniversary of the issue of an existing DBS certificate, as set out at paragraph 12 of the report;

 

(iii)the effect of the Immigration Act 2016, as set out at paragraphs 5 and 13 of the report, are noted.

Minutes:

The Council received a report from the Licensing Committee which asked

that it approves that, where an applicant has been unable to obtain a DBS disclosure certificate due only to delays in DBS service:

 

(i)    for a period of six months the Council issues temporary licences of one month’s duration, as set out at paragraph 11 of the original report to Licensing Committee;

 

(ii)  for a period of six months the Council issues temporary licences that will expire on the third anniversary of the issue of an existing DBS certificate, as set out at paragraph 12 of the original report to Licensing Committee;

 

(iii)the effects of the Immigration Act 2016, as set out at paragraphs 5 and 13 of the original report to Licensing Committee, are noted.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Bill Pryor):

 

RESOLVED that the above recommendations are approved.

25b

Referral from Cabinet - The Stow Neighbourhood Centre Design Framework Supplementary Planning Document pdf icon PDF 20 KB

Cabinet recommended to Council that the Stow Neighbourhood Centre Design Framework Supplementary Planning Document be adopted.

Minutes:

The Council received a report from the Cabinet which asked that the Stow Neighbourhood Centre Design Framework Supplementary Planning Document be adopted.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Bill Pryor):

 

RESOLVEDthat the Stow Neighbourhood Centre Design Framework Supplementary Planning Document is adopted.

26.

Reports from Officers

Minutes:

None.

27.

Minutes of Cabinet and Committee Meetings pdf icon PDF 26 KB

To note the following Cabinet and Committee minutes.  These minutes remain draft until agreed at the next ordinary meeting of Cabinet or the

relevant Committee.

Minutes:

RESOLVED that the minutes of the following meetings are noted.

27a

Minutes of meeting Tuesday, 22 March 2016 of Licensing Committee pdf icon PDF 29 KB

27b

Minutes of meeting Thursday, 31 March 2016 of Cabinet pdf icon PDF 40 KB

27c

Minutes of meeting Wednesday, 20 April 2016 of Development Management Committee pdf icon PDF 28 KB

27d

Minutes of meeting Wednesday, 8 June 2016 of Development Management Committee pdf icon PDF 21 KB

27e

Minutes of meeting Wednesday, 22 June 2016 of Audit & Standards Committee pdf icon PDF 31 KB

27f

Minutes of meeting Wednesday, 6 July 2016 of Development Management Committee pdf icon PDF 25 KB

27g

Minutes of meeting Wednesday, 12 July 2016 of Licensing Committee pdf icon PDF 26 KB

27h

Minutes of meeting Tuesday, 15 March 2016 of Scrutiny Committee pdf icon PDF 26 KB

Additional documents:

28.

Matters of Urgent Business

Minutes:

The Chairman of the Council announced some dates for the diary including; VJ Day which would be commemorated on 15 August 2016; a Special Council meeting to be held on Wednesday 31 August 2016 specifically to discuss spatial options in regard to the Local Plan and issues arising around the proposed M11 Junction 7a; the Civic Service planned for the 11 September 2016 and the Civic Dinner planned for the 21 October 2016.