Agenda and minutes

Venue: Council Chamber - Civic Centre

Contact: Lisa Purse 

Items
No. Item

46.

Chairman's Announcement

Minutes:

A minute’s silence was held in memory of Councillor Guy Mitchinson, the former Harlow and Essex County Councillor who sadly passed away recently.  Councillors Simon Carter and Tony Durcan paid tribute to Mr Mitchinson who last served as a Harlow Councillor representing the Staple Tye Ward from 2010 to 2014

47.

Apologies for Absence

Minutes:

Apologies received from Councillors Nick Churchill, Eddie Johnson and Shona Johnson.

48.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

Councillors Karen Clempner and Tony Durcan declared a non-pecuniary interest in agenda item 8b (Consultation Process on Draft Local Plan) as Essex Council Councillors.

49.

Minutes pdf icon PDF 263 KB

To agree the minutes of the meeting held on 3 November 2016.

Minutes:

RESOLVED that the minutes of the meeting held on 3 November 2016 are agreed as a correct record and signed by the Chairman.

 

With reference to minute item 41a, Housing and Planning Act 2016, the Chief Executive, read the Council’s response letter from the Minister of State for Housing and Planning, Gavin Barwell MP.

 

RESOLVED that the response letter be noted.

50.

Communications from the Chairman

Minutes:

The Chair advised that she had attended a number of events since her last Council meeting including The Maybury Open Door Food Distribution Centre and the opening of the new six screen cinema in the Town Centre.  The Chair also reported that the High Sherriff’s visit was both well organised and well attended.

51.

Petitions from the Public

Minutes:

None.

52.

Questions from the Public pdf icon PDF 130 KB

Minutes:

The questions together with the answers are appended to these minutes.

53.

Questions from Councillors

Minutes:

None.

54.

Motions from Councillors

54a

Conditions of Roads in Resident's Estates

Proposed by Councillor Mark Ingall (Seconded by Councillor Mike Danvers):

This Council notes with alarm the poor and worsening condition of roads and road surfaces in residential estates in Harlow and the wait of years for Essex County Council to implement necessary traffic management safety improvements.

Residents complain of tyre damage to vehicles, cyclists report having to dismount and use pavements and elderly and infirm pedestrians talk of their fear of falling. 

This Council urges Essex County Council to meet its responsibilities by

a)    immediately prioritising road repairs to residential streets in Harlow;

 

b)    timely commencement of traffic calming schemes which would improve Harlow residents’ safety;

 

c)    ensuring the allocation of its road repair budget to reflect the higher density of usage in Harlow compared to other parts of the County.

Minutes:

Proposed by Councillor Mark Ingall, seconded by Councillor Mike Danvers it was moved that:

This Council notes with alarm the poor and worsening condition of roads and road surfaces in residential estates in Harlow and the wait of years for Essex County Council to implement necessary traffic management safety improvements.

Residents complain of tyre damage to vehicles, cyclists report having to dismount and use pavements and elderly and infirm pedestrians talk of their fear of falling. 

This Council urges Essex County Council to meet its responsibilities by

a)    immediately prioritising road repairs to residential streets in Harlow;

 

b)    timely commencement of traffic calming schemes which would improve Harlow residents’ safety.

 

c)    ensuring the allocation of its road repair budget to reflect the higher density of usage in Harlow compared to other parts of the County.

 The motion was carried.

54b

Consultation Process on Draft Local Plan

Proposed by Councillor Andrew Johnson (Seconded by Councillor Joel Charles):

 

This Council believes that Harlow residents should be able to have their say on the town's new Local Plan. Full Council recognises the significant number of changes to the proposals set out in the draft Local Plan since the original consultation in 2014 and the need to allow residents to comment further on the revised development strategy. This Council calls on the Administration to open the draft Local Plan to another full consultation process as set out under Regulation 18 of the Town and Country Planning (Local Planning) (England) Regulations 2012.

Minutes:

Proposed by Councillor Andrew Johnson, seconded by Councillor Joel Charles:

 

This Council believes that Harlow residents should be able to have their say on the town's new Local Plan. Full Council recognises the significant number of changes to the proposals set out in the draft Local Plan since the original consultation in 2014 and the need to allow residents to comment further on the revised development strategy. This Council calls on the Administration to open the draft Local Plan to another full consultation process as set out under Regulation 18 of the Town and Country Planning (Local Planning) (England) Regulations 2012.

 

The motion was lost.

55.

References from Cabinet and Committees

Any reference arising from Committee or Cabinet meetings held after the publication of this Agenda will be circulated separately (this is likely to include references from the Cabinet meeting on 8 December 2016, item d and e):

55a

Referral from Licensing Committee - Driver Licensing: Driving Standards Testing Arrangements pdf icon PDF 30 KB

Licensing Committee recommended to Council that:

 

(i)    the taxi driver licensing conditions be revised, such that applicants must have satisfactorily completed a taxi driver test as described in paragraph 4 of the original report (delivered by The Blue Lamp Trust, IAM Roadsmart or Drivetech) before being licensed for the first time by the Council;

 

(ii)  alternative appropriate providers of the ‘taxi driving test’ be considered should they materialise in the future;

 

(iii)the driving standards testing arrangements be reviewed in one year’s time.

Additional documents:

Minutes:

The Council received a report from Licensing Committee which asked that it approves the following:

 

(i)  the taxi driver licensing conditions be revised, such that applicants must have satisfactorily completed a taxi driver test as described in paragraph 4 of the original report (delivered by The Blue Lamp Trust, IAM Roadsmart or Drivetech) before being licensed for the first time by the Council;

 

(ii) alternative appropriate providers of the ‘taxi driving test’ be considered should they materialise in the future;

 

(iii) the driving standards testing arrangements be reviewed in one year’s time.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Maggie Hulcoop):

 

RESOLVED that the above recommendations are approved.

 

55b

Referral from Licensing Committee - Standard Driver Licensing Conditions Regarding Offences pdf icon PDF 19 KB

Licensing Committee recommended to Council that:

 

(i)    the revised standard licence condition, as set out in Appendix 2 of the original report, (clarifying the private hire drivers’ obligation to the Council to report details of accidents, criminal investigations and convictions) be approved;

 

(ii)  in the interests of consistency, licence condition requirements for both private hire and Hackney Carriage trades be harmonised as far as is practicable.

Additional documents:

Minutes:

The Council received a report from Licensing Committee which asked that it approves the following:

 

(i)            the revised standard licence condition, as set out in Appendix 2 of the original report, (clarifying the private hire drivers’ obligation to the Council to report details of accidents, criminal investigations and convictions) be approved;

 

(ii)          inthe interests of consistency, licence condition requirements for both private hire and Hackney Carriage trades be harmonised as far as is practicable.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Karen Clempner):

 

RESOLVED that the above recommendations are approved.

 

55c

Referral from Audit & Standards Committee - Auditors Appointment pdf icon PDF 29 KB

Audit & Standards Committee recommended to Council that:

 

(i)    Harlow Council participates in the national procurement process led by Public Sector Audit Appointments Limited (PSAA) for the appointment of its external auditors;

 

(ii)  delegated authority be granted to the Head of Finance, as the Council’s statutory officer under Section 151 of the Local Government Act 1972, to give notice formally of the Council’s intention to opt in to the PSAA procurement exercise.

Additional documents:

Minutes:

The Council received a report from Audit & Standards Committee which asked that it approves the following:

 

(i)   Harlow Council participates in the national procurement process led by   Public Sector Audit Appointments Limited (PSAA) for the appointment of its external auditors;

 

(ii) delegatedauthority be granted to the Head of Finance, as the Council’s statutory officer under Section 151 of the Local Government Act 1972, to give notice formally of the Council’s intention to opt in to the PSAA procurement exercise.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Karen Clempner):

 

RESOLVED that the above recommendations are approved.

 

55d

Referral from Cabinet - Treasury Management Strategy Statement 2016/17: Mid-Year Review pdf icon PDF 25 KB

Cabinet recommended to Council that:

 

i) the mid-year review of the Treasury Management Strategy, which accompanied the original report as Appendix A is considered.

 

ii) the individual counterparty limit for unsecured investments with institutions having long-term ratings of ‘A’ and higher be increased from £2million to £4million with immediate effect, such that Table 2 of the 2016/17 Treasury Management Strategy Statement is amended (as shown in paragraph 23 of Appendix A) to increase the relevant individual counterparty limits.

Additional documents:

Minutes:

The Council received a report from Cabinet which asked that it approves the following:

 

i) the mid-year review of the Treasury Management Strategy, which    accompanied the original report as Appendix A is considered.

 

ii) the individual counterparty limit for unsecured investments with institutions having long-term ratings of ‘A’ and higher be increased from £2million to £4million with immediate effect, such that Table 2 of the 2016/17 Treasury Management Strategy Statement is amended (as shown in paragraph 23 of Appendix A) to increase the relevant individual counterparty limits.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers):

 

RESOLVED that the above recommendations are approved.

 

55e

Referral from Cabinet - Local Council Tax Support Scheme 2017/18 pdf icon PDF 21 KB

Cabinet recommended that:

 

i)             the amendments set out in recommendations ii, iii and iv in respect of the 2017/18 Local Council Tax Support Scheme below are approved.

 

ii)            The 2017/18 Local Council Tax Support Scheme is amended as follows:

 

a)    Reduce the period for which a person can be absent from Great Britain and still receive Council Tax Support to 4 weeks

 

b)    Remove the element of a Work Related Activity Component in the calculation of the current scheme for new Employment and Support Allowance applicants

 

c)    Remove entitlement to the Severe Disability Premium where another person is paid Universal Credit (Carers Element) to look after them

 

iii)           The proposal to remove the Family Premium in calculating an award of Local Council Tax Support is deferred for a further 12 months.

 

iv)           The proposal to limit the number of dependent children within the calculation for Council Tax Support to a maximum of two is deferred for 12 months.

Additional documents:

Minutes:

The Council received a report from Cabinet which asked that it approves the following:

 

i)          the amendments set out in recommendations ii, iii and iv in respect of the 2017/18 Local Council Tax Support Scheme are approved.

 

ii)         the 2017/18 Local Council Tax Support Scheme is amended as follows:

 

a)  reduce the period for which a person can be absent from Great Britain and still receive Council Tax Support to 4 weeks

 

b)   remove the element of a Work Related Activity Component in the calculation of the current scheme for new Employment and Support Allowance applicants

 

c)   remove entitlement to the Severe Disability Premium where another person is paid Universal Credit (Carers Element) to look after them

 

iii)        The proposal to remove the Family Premium in calculating an award of Local Council Tax Support is deferred for a further 12 months.

 

iv)        The proposal to limit the number of dependent children within the calculation for Council Tax Support to a maximum of two is deferred for 12 months.

 

Proposed by Councillor Jon Clempner (seconded by Councillor Mike Danvers):

 

RESOLVED that the above recommendations are approved.

56.

Reports from Officers

Minutes:

None.

57.

Minutes of Cabinet and Committee Meetings

These minutes remain draft until agreed at the next ordinary meeting of the relevant Committee or Cabinet.

Minutes:

RESOLVED that the minutes of the following meetings are noted.

57a

Minutes of meeting Thursday, 13 October 2016 of Cabinet pdf icon PDF 30 KB

57b

Minutes of meeting Tuesday, 18 October 2016 of Scrutiny Committee pdf icon PDF 751 KB

57c

Minutes of meeting Wednesday, 2 November 2016 of Development Management Committee pdf icon PDF 21 KB

57d

Minutes of meeting Thursday, 10 November 2016 of Cabinet pdf icon PDF 24 KB

57e

Minutes of Meeting Tuesday, 22 November 2016 of Licensing Committee pdf icon PDF 26 KB

57f

Minutes of Meeting Wednesday, 23 November 2016 of Audit & Standards Committee pdf icon PDF 29 KB

58.

Matters of Urgent Business

Minutes:

None.