Agenda and minutes

Venue: Council Chamber - Civic Centre

Contact: Lisa Thornett 

Items
No. Item

59.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors David Carter, Joel Charles, Mike Garnett and Bill Pryor.

60.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

Councillors Simon Carter, Bob Davis and John Strachan declared a non-pecuniary interest in Agenda Items 9 b-h, as Council appointed members of HTS (Property and Environment) Board of Directors.

61.

Minutes pdf icon PDF 163 KB

To agree the minutes of the meeting held on 15 December 2016.

Minutes:

RESOLVED that the minutes of the meeting held on 15 December 2016 are agreed as a correct record and signed by the Chairman.

62.

Communications from the Chairman

Minutes:

a)    The Chair advised that she had had six official events since the last Council meeting.

 

b)    Upcoming Events

 

The Chair detailed the upcoming Quiz Night taking place on 28 February 2017 at Burnt Mill Social Snooker Club and a Golf Day taking place on 3 March 2017 at Canons Brook Golf Club.

63.

Petitions from the Public

Minutes:

None.

64.

Questions from the Public

Minutes:

None.

65.

Questions from Councillors

Minutes:

None.

66.

Motions from Councillors

Minutes:

None.

67.

References from Cabinet and Committees

Any reference arising from Committee or Cabinet meetings held after the publication of this Agenda will be circulated separately. This is likely to include references from the Cabinet meeting on 26 January 2017, items b) to h).

67a

Referral from Licensing Committee - Hackney Carriage and Private Hire Medical Fitness to Drive pdf icon PDF 31 KB

The above Committee recommended to Council that:

 

(a)       the proposals set out in paragraphs 11 to 15 of the report be approved;

 

(b)       Option 2, as set out in paragraph 8 of the report, be approved.

Minutes:

The above Committee recommended to Council that:

 

(i)            The proposals set out in paragraphs 11 to 15 of the report submitted be approved;

 

(ii)          Option 2, as set out in paragraph 8 of the report submitted, be approved.

 

Proposed by Councillor Maggie Hulcoop (seconded by John Strachan):

 

RESOLVED that the above recommendations are approved.

67b

Referral from Cabinet - Corporate Plan 2017/18 pdf icon PDF 22 KB

Additional documents:

Minutes:

The Cabinet recommended to Council that:

 

A         The updates to the Corporate Plan 2017/18 – 2019/20, which were appended to the report, be adopted.

 

B         Authority be delegated to the Chief Executive, in consultation with the Leader of the Council, to make minor and inconsequential amendments to the Corporate Plan.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner)

 

RESOLVED that the above recommendations are approved.

 

67c

Referral from Cabinet - Medium Term Financial Strategy 2017/18 - 2020/21 pdf icon PDF 89 KB

Additional documents:

Minutes:

The Cabinet recommended to Council that:

 

A.   The Medium Term Financial Strategy for 2017/18 to 2020/21 be adopted.

 

B.   The proposals in relation to reserves as set out in the report submittedat paragraphs 24 to 25 and contained within Section 8 of the Medium Term Financial Strategy be approved.

 

C.   The planned increases in Council Tax as set out in the Medium Term Financial Plan be approved.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner)

 

RESOLVED that the above recommendations are approved.

67d

Referral from Cabinet - General Fund Revenue Budget 2017/18 pdf icon PDF 114 KB

Additional documents:

Minutes:

The Cabinet recommended to Council that:

 

A     The General Fund estimates for 2017/18, as set out in Appendix A to the report submitted, be approved.

 

B     The proposed transfers between the General Fund and Earmarked Reserves, referred to in paragraphs 20 and 24 of the report and set out in Appendix C submitted, be approved.

 

C    The proposed Fees and Charges, as set out in Appendix E to the report submitted, be approved.

 

D    The Pay Policy Statement, as set out in Appendix G to the report submitted, be approved.

 

E     The Council’s Band D Council Tax for 2017/18 is set at £272.28, which represents a 1.99 percent increase compared to the Band D Council Tax for 2016/17.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner)

 

Councillor Russell Perrin (seconded by Councillor Andrew Johnson) moved an amendment to the budget, circulated as part of the supplementary agenda.

 

The amendment was lost.

 

A vote on the original recommendation was recorded and carried. The details of the recorded vote are appended to these minutes. Therefore it was;

 

RESOLVED that the above recommendations are approved.

67e

Referral from Cabinet - Housing Revenue Account Business Plan 2016-2046 pdf icon PDF 23 KB

Additional documents:

Minutes:

The Cabinet recommended to Council that:

 

A     The Housing Revenue Account (HRA) Business Plan, as set out in Appendix A to the report submitted, be approved.

 

B     Authority be delegated to the Chief Operating Officer, in consultation with the Portfolio Holder for Housing, to make minor amendments to the Plan.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner)

 

RESOLVED that the above recommendations are approved.

67f

Referral from Cabinet - Housing Revenue Account Budget 2017/18 pdf icon PDF 142 KB

Minutes:

The Cabinet recommended to the Council that:

 

A     The rent reductions for individual dwellings as set out in paragraph 13 of the report submitted be effective from 3 April 2017. This equates to an average weekly rent of £91.73, a statutory reduction of one percent.

 

B     Service charges for individual dwellings, as set out in paragraphs 15 to 20 of the report submitted, effective from 3 April 2017 for tenants and 1 April 2017 for leaseholders. This equates to an average weekly service charge to tenants of £1.97.

 

C    Heating charges as set out in paragraphs 29 to 36 of the report submitted, effective from 3 April 2017 for tenants and 1 April 2017 for leaseholders.  Average weekly general needs charges are £7.20 per week (leaseholders £14.83 per week, equivalent) and, for sheltered accommodation, £6.63 per week.

 

D    Garage rents are increased by five percent, to £9.22 per week (for a standard garage) and proportionate increases for other garages, car ports and car spaces, from 3 April 2017, as set out in paragraphs 37 and 38 of the report submitted.

 

E     Housing related support charges as set out in paragraphs 21 to 27 and Table 2 of the report submitted. For service users effective from 1 April 2017.

 

F     Other charges are increased, as set out in paragraphs 28 and 39 of the report submitted, with effect from 1 April 2017.

 

G    The growth and savings outlined in paragraphs 40 and 41 of the report submitted in respect of 2017/18 be approved.

 

H    The Housing Revenue Account (HRA) budget as set out at Appendix A of the report submitted be approved.

 

I       A minimum HRA working balance of £4,327,000 at 31 March 2017, rising to £4,436,000 at 1 April 2017, as set out in paragraph 42 and Appendix C to the report submitted, be agreed.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner)

 

RESOLVED that the above recommendations are approved.

67g

Referral from Cabinet - Capital Programmes 2016/17 - 2021/22 pdf icon PDF 144 KB

Minutes:

The Cabinet recommended to Council that:

 

A     The Housing Capital programme 2017/18 is approved, as set out in Appendices A and B to the report submitted.

 

B     The forecast programme for the period 2018/19 to 2021/22 is noted, as set out in Appendices A and B to the report submitted.

 

C    The Housing Capital Programme 2016/17 revised outturn is approved.

 

Non Housing Capital Programme

 

D    The revised Non Housing Capital Programme 2016/17 is approved, as set out in paragraphs 19 to 30 of the report submitted.

 

E     The Non Housing Capital Programme for 2017/18 is approved, as set out in Appendices C and D to the report submitted.

 

F     Aggregate borrowing of £7.42 million up to 31 March 2017, and a further £1.602 million, in 2017/18 be approved to support the Non Housing Capital Programme.

 

G    The Non Housing Capital Programme forecast for 2018/19 to 2021/22 be noted, as set out in Appendices C and D to the report submitted.

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner)

 

RESOLVED that the above recommendations are approved.

 

67h

Referral from Cabinet - Treasury Management Strategy Statement 2017/18 pdf icon PDF 26 KB

Additional documents:

Minutes:

The Cabinet recommended to Council that:

 

The proposed revised Treasury Management Strategy Statement 2017/18 (attached as Appendix A to the report submitted) be approved for implementation with immediate effect, including specifically:

 

                      i.        The Prudential Indicators (set out in Annex C of the Statement).

 

                    ii.        The Treasury Management Indicators (set out in paragraphs 61 to 64 of the Statement).

 

                   iii.        The approved counterparty methodology (set out in paragraphs 42 to 60 of the Statement).

 

                   iv.        The Minimum Revenue Provision Statement (set out in Annex D of the Statement).

 

                    v.        The reporting arrangements (set out in Annex E of the Statement).

 

Proposed by Councillor Mike Danvers (seconded by Councillor Jon Clempner)

 

RESOLVED that the above recommendations are approved.

68.

Reports from Officers

Minutes:

None.

69.

Minutes of Cabinet and Committee Meetings

To note the following Cabinet and Committee minutes:

 

Cabinet/Committee                                     Date

Minutes:

RESOLVED that the minutes of the following meetings are noted.

69a

Minutes of meeting Tuesday, 29 November 2016 of Scrutiny Committee. pdf icon PDF 25 KB

69b

Minutes of meeting Wednesday, 7 December 2016 of Development Management Committee. pdf icon PDF 26 KB

69c

Minutes of meeting Thursday, 8 December 2016 of Cabinet. pdf icon PDF 40 KB

70.

Matters of Urgent Business

Minutes:

None