Agenda and minutes

Venue: Council Chamber, Civic Centre. View directions

Contact: Lisa Thornett  (01279) 446185

Items
No. Item

94.

Chairs Announcement

Minutes:

The Chair of the Council, Councillor Sue Livings, asked that a minutes silence be held following the death of former Councillor, Joshua Jolles. Following the minutes silence, Councillors David Carter and Tony Durcan paid tribute to Joshua Jolles. Councillor Durcan presented the Chair of the Council with a book which was created along with the exhibition being displayed at the Harvey Centre and asked that it be passed to the Jolles family.

 

95.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Nick Churchill, Karen Clempner, Mike Garnett, Andrew Johnson, Eddie Johnson, Shona Johnson, Russell Perrin, Clive Souter and Mark Wilkinson.

96.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

97.

Minutes pdf icon PDF 222 KB

To agree the minutes of the meetings held on 1 February and 22 February 2018.

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting held on 1 and 22 February 2018 are agreed as a correct record and signed by the Chair.

98.

Communications from the Chair

Minutes:

The Chair advised that she had attended many functions throughout March. She mentioned, in particular, opening the Gibberd Ward at Princess Alexandra Hospital and the opening of the Nichols Field playing fields.

 

The Chair also thanked fellow Councillors who had supported her by attending her Civic Dinner, which took place on 23 March 2018 and raised over £1000 for her chosen charities.

 

 

99.

Petitions from the Public

Minutes:

None.

100.

Questions from the Public

Minutes:

None

101.

Questions from Councillors pdf icon PDF 45 KB

Minutes:

The questions together with their answers are appended to these minutes.

102.

Motions from Councillors

102a

Osler House

Proposed by Councillor Emma Toal (seconded by Councillor Tony Durcan):

 

Harlow Council is appalled at the recent decision to close a much loved and valued primary care service with the planned closure of Osler House. This decision was carried out without any prior consultation with key stakeholders including the Council.

 

This Council:

 

a)    Calls on the West Essex CCG to maintain primary care in the Potters Street area.

 

b)    Asks the CCG to conduct an urgent study to understand the impact this decision will have on other surgeries in Harlow; to provide better engagement with local residents on access and transport; and to be more open about the future of community and primary care in Harlow.

 

c)    Calls on the local MP to facilitate an urgent meeting with the minister responsible for primary care and invite key stakeholders to review the funding that has forced this closure on local residents.

 

d)    Requests that the Scrutiny Committee urgently reviews the decision.

Minutes:

Proposed by Councillor Emma Toal (seconded by Councillor Tony Durcan):

 

Harlow Council is appalled at the recent decision to close a much loved and valued primary care service with the planned closure of Osler House. This decision was carried out without any prior consultation with key stakeholders including the Council.

 

This Council:

 

a)    Calls on the West Essex CCG to maintain primary care in the Potters Street area.

 

b)    Asks the CCG to conduct an urgent study to understand the impact this decision will have on other surgeries in Harlow; to provide better engagement with local residents on access and transport; and to be more open about the future of community and primary care in Harlow.

 

c)    Calls on the local MP to facilitate an urgent meeting with the minister responsible for primary care and invite key stakeholders to review the funding that has forced this closure on local residents.

 

d)    Requests that the Scrutiny Committee urgently reviews the decision.

 

 

The motion was carried.

102b

Condition of Roads within Harlow

Proposed by Councillor Tony Edwards (seconded by Councillor Mark Ingall):

 

Harlow Council expresses its concern regarding the ongoing poor state of repair of the roads, pavements and street lighting within Harlow, the responsibility for which lies with Essex County Council.

 

It notes the hundreds of incidents reported on the Essex Highways web site and the lack of information as to when to the incident was first reported or any indication as to when repairs will be undertaken.

 

It also notes that the overwhelming response to each incident is:

 

‘This issue has been investigated, risk assessed and recorded in line with our Maintenance Strategy as not requiring immediate action at this time. This will be considered for inclusion in future planned works. At this stage no specific dates or timescales are available for future works at this location.’

 

It also notes that in December 2016 Full Council considered a motion highlighting the danger to cyclists, pedestrians and motorists. This was brought to the attention of Essex County Council and since then there has been a serious deterioration of Harlow’s roads surfaces and the dangers to road users have worsened.

 

As there appears to be no to be no appeal mechanism with regard to these decisions, the Council:

 

a)    Calls upon Essex County Council to meet with Harlow Council Officers and Members to undertake a joint review of all outstanding repairs, and then to implement an urgent programme of work, to bring the town’s paths and roads up to a reasonable standard of repair.

Minutes:

Proposed by Councillor Tony Edwards (seconded by Councillor Mark Ingall):

 

Harlow Council expresses its concern regarding the ongoing poor state of repair of the roads, pavements and street lighting within Harlow, the responsibility for which lies with Essex County Council.

 

It notes the hundreds of incidents reported on the Essex Highways web site and the lack of information as to when to the incident was first reported or any indication as to when repairs will be undertaken.

 

It also notes that the overwhelming response to each incident is:

 

‘This issue has been investigated, risk assessed and recorded in line with our Maintenance Strategy as not requiring immediate action at this time. This will be considered for inclusion in future planned works. At this stage no specific dates or timescales are available for future works at this location.’

 

It also notes that in December 2016 Full Council considered a motion highlighting the danger to cyclists, pedestrians and motorists. This was brought to the attention of Essex County Council and since then there has been a serious deterioration of Harlow’s roads surfaces and the dangers to road users have worsened.

 

As there appears to be no to be no appeal mechanism with regard to these decisions, the Council:

 

a)    Calls upon Essex County Council to meet with Harlow Council Officers and Members to undertake a joint review of all outstanding repairs, and then to implement an urgent programme of work, to bring the town’s paths and roads up to a reasonable standard of repair.

 

Councillor Vince, seconded by Councillor Shears, proposed the following amendment:

 

Further this Council calls upon Councillor Grundy the Essex County Council Portfolio Holder responsible for Highways to come to Harlow, to view our roads and while here to make himself available, together with Harlow’s County Councillors, Councillors Hardware, Souter, Garnett and Johnson to meet with the public, district Councillors and other concerned bodies for a question and answer session devoted to road maintenance in Harlow.

 

As the mover and seconder agreed to accept Councillor Vince’s amendment, the substanstive motion read as follows:

 

Harlow Council expresses its concern regarding the ongoing poor state of repair of the roads, pavements and street lighting within Harlow, the responsibility for which lies with Essex County Council.

 

It notes the hundreds of incidents reported on the Essex Highways web site and the lack of information as to when to the incident was first reported or any indication as to when repairs will be undertaken.

 

It also notes that the overwhelming response to each incident is:

 

‘This issue has been investigated, risk assessed and recorded in line with our Maintenance Strategy as not requiring immediate action at this time. This will be considered for inclusion in future planned works. At this stage no specific dates or timescales are available for future works at this location.’

 

It also notes that in December 2016 Full Council considered a motion highlighting the danger to cyclists, pedestrians and motorists. This was brought to the attention of Essex County  ...  view the full minutes text for item 102b

103.

References from Cabinet and Committees

103a

Referral from Cabinet - Local Development Plan - Approval of Regulation 19 Consultation pdf icon PDF 204 KB

Cabinet recommended to Full Council that:

 

A     Council approves the Harlow Local Development Plan 2018 for publication and consultation under Regulation 19 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

 

B    Authority be delegated to the Managing Director in consultation with the Leader of the Council and the Portfolio Holder for Environment to make and approve any minor and inconsequential amendments to the Local Plan arising from the completion of ensuing technical documents prior to formal publication.

 

C    Approves the Local Development Scheme (LDS) (Appendix C to the report) for publication.

 

Additional documents:

Minutes:

Full Council received a report which recommended that the Local Plan be published for consultation under Regulation 19.

 

Proposed by Councillor Danny Purton and seconded by Councillor Emma Toal.

 

RESOLVED that:

 

A     Council approves the Harlow Local Development Plan 2018 for publication and consultation under Regulation 19 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

 

B    Authority be delegated to the Managing Director in consultation with the Leader of the Council and the Portfolio Holder for Environment to make and approve any minor and inconsequential amendments to the Local Plan arising from the completion of ensuing technical documents prior to formal publication.

 

C    Approves the Local Development Scheme (LDS) (Appendix C to the report) for publication.

 

 

103b

Referral from Special Licensing Committee - Private Hire Vehicle Roof Signs pdf icon PDF 121 KB

The Special Licensing Committee recommended to Full Council that the Vehicle Standards Condition agreed on 13 July 2017 relating to the prohibition of roof signs, be varied to allow the original condition as set out in paragraph 8 of the report to remain.

Minutes:

Full Council received a report which asked that a condition relating to Private Hire Vehicle roof signs be varied.

 

Proposed by Councillor Emma Toal and seconded by Councillor Lanie Shears.

 

            RESOLVED that the recommendation below is approved:

 

The Vehicle Standards Condition agreed on 13 July 2017 relating to the prohibition of roof signs, be varied to allow the original condition as set out in paragraph 8 of the report to remain.

 

103c

Referral from Licensing Committee - Street Trading Licensing Conditions: Community Events pdf icon PDF 133 KB

The Licensing Committee Recommended to Full Council that:

 

A       The adoption of proposals at paragraphs 7 and 8 of the report, to waive any Street Trading Licence fee in the case groups of traders taking part in a licensable event with a primarily non-commercial nature that has sufficient benefit to the community to warrant Council support.

 

Minutes:

 

Full Council received a report which asked that Street Trading Licence fee be waived for events with a primarily non-commercial nature.

 

Proposed by Councillor Emma Toal and Seconded by Councillor Lanie Shears.

 

            RESOLVED that the recommendation below is approved:

 

A       The adoption of proposals at paragraphs 7 and 8 of the report, to waive any Street Trading Licence fee in the case groups of traders taking part in a licensable event with a primarily non-commercial nature that has sufficient benefit to the community to warrant Council support.

 

 

 

104.

Reports from Officers

None.

Minutes:

None.

105.

Minutes of Cabinet and Committee Meetings

To note the following Cabinet and Committee minutes:

Minutes:

RESOLVED that the minutes of the following meetings are noted.

105a

Minutes of meeting Thursday, 25 January 2018 of Cabinet pdf icon PDF 87 KB

Additional documents:

105b

Minutes of meeting Tuesday, 6 February 2018 of Scrutiny Committee pdf icon PDF 59 KB

105c

Minutes of meeting Thursday, 22 February 2018 of Cabinet pdf icon PDF 54 KB

Additional documents:

105d

Minutes of meeting Tuesday, 13 March 2018 of Scrutiny Committee pdf icon PDF 192 KB

105e

Minutes of meeting Wednesday, 14 March 2018 of Audit & Standards Committee pdf icon PDF 55 KB

105f

Minutes of meeting Thursday, 15 March 2018 of Licensing Committee pdf icon PDF 42 KB

105g

Minutes of meeting Tuesday, 20 March 2018 of Licensing Committee pdf icon PDF 52 KB

106.

Matters of Urgent Business

Minutes:

None