Agenda and minutes

Licensing Committee
Tuesday, 20th January, 2015 7.30 pm

Venue: Council Chamber, Civic Centre. View directions

Contact: Jo Maskell, 01279446055, Email: 

No. Item


Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any matters on the agenda.




Minutes pdf icon PDF 30 KB

To agree the minutes of the meeting held on 25 November 2014.


RESOLVED that the minutes of the meeting held on 25 November 2015 are agreed as a correct record and signed by the Chairman.


Matters Arising

(a)       Update on Use of Bus Lanes in Harlow.


(b)       Update on Quarterly Reporting of Statistical Data from NHS.


(b)       Any other matters arising from the meeting held on 25 November 2014.


(a)       Update on Use of Bus Lanes in Harlow


The Committee received a verbal update on the proposal to allow Private Hire vehicles to use bus lanes in the town.


As from 8 December 2014, Essex County Council had begun an eighteen month trial period permitting such use.  They were monitoring the situation and had asked this Council’s Licensing Team for feedback.  This would be provided at the end of the trial period, unless a substantial problem arose in the meantime.  


To date, there had been no reports of a discernible adverse impact on traffic flow from this trial.


            RESOLVED that the update is noted.  


(b)       Update on Quarterly Reporting of Statistical Data from National Health Service (NHS)


In January 2013 the Committee had received a report on the impact of alcohol consumption on local services and a presentation from a public health specialist.  The mutual benefits from sharing and joint working with the NHS had been recognised and quarterly reporting of statistical data from the NHS to this Committee had been agreed (Minute 40, 22/1/13).


However, since that date there had been a major restructuring within the NHS and changes to both responsibilities and personnel had interrupted the lines of communication.  Responsibilities for public health functions currently lay with Essex County Council, who had been asked to provide this information, which would be shared with this Committee once it was received.


            RESOLVED that the update is noted.


(c)        Other Matters Arising




Written Questions and Petitions

To receive any question and petitions in accordance with Council procedure rules.




Committee Work Plan pdf icon PDF 24 KB


The Committee received its proposed work plan for the remainder of the current municipal year.         


RESOLVED that the work plan is noted.


Control of Unauthorised Advertising: Update pdf icon PDF 29 KB


The Committee received a progress report on the proposed implementation of the recent Cabinet decision to minimise portable advertisments on Council-owned land.  This would be achieved by phasing out the licensing of “A” boards by the end of March 2015 and removing offending signs using powers under Section 132 of the Highways Act 1980. 


RESOLVED that the current position in relation to this issue, as set out in the report, is noted.


Hackney Carriage and Private Hire Licensing Fee Proposals pdf icon PDF 38 KB

Additional documents:


Further to Minute 30 (25/11/14,) the Committee received a report on the proposed Hackney Carriage and Private Hire licensing fees for adoption from 1 April 2015.


The report addressed the representations received within the consultation period, which were reproduced at Appendix 1 of the report.


The Committee thanked those who had contributed to the consultation.


RECOMMENDED TO COUNCIL that the fees proposed at Appendix 2 of the report, to be charged with effect from 1 April 2015 for the purposes of Hackney Carriage and Private Hire licensing, be adopted as part of the annual fees and charges setting process.


Compliance Standard for Hackney Carriage and Private Hire Vehicles Test Station Tender pdf icon PDF 28 KB

Additional documents:


The Committee received a report proposing a revised compliance standard document for Hackney Carriage and Private Hire vehicle inspections, which was mostly a consolidation of the previous literature. 


The revised document, which was intended to improve transparency and comprehensiveness, would be made available in time for the tender process for the testing station contract (which was due for renewal in April 2015).


Whilst the Committee was in agreement with the proposed compliance standard for vehicle inspections, it queried why a sole provider would be selected in the imminent tender process and whether there would be benefits by appointing more than one designated testing station.


It was agreed that the feasibility of appointing numerous providers should be investigated and reported back to the next meeting.  This would delay the contract renewal date, but there were provisions in place to allow for an extension of the current contract if required.       




(a)       the proposed compliance standard document for Hackney Carriage and Private Hire vehicle inspections, as detailed in Appendix 3 of the report, is approved subject to the following amendments to that appendix:


(i)         Delete “Appendix A – Interior Lighting.  Must be sufficient to allow passengers to get in and out of the vehicle safely and to assist passengers to handle money etc.”;


(ii)        Substitute “Maximum” with “Minimum” net power (KW) at Appendix O.


(b)       a report on the feasibility of appointing more than one provider as a designated testing station, is submitted to the next meeting of this Committee.


References from Other Committees

Any references arising from meetings held after the publication of this agenda will be circulated separately.




Matters of Urgent Business

Such other business which, in the opinion of the Chairman, should be considered as a matter of urgency by reason of special circumstances to be specified in the minutes.