Agenda and minutes

Cabinet Overview Working Group
Tuesday, 13th October, 2015 7.30 pm

Venue: Council Chamber, Civic Centre. View directions

No. Item


Apologies for Absence

To receive any apologies for absence from Councillors.


Apologies were received from Councillors David Carter, Danny Purton and Clive Souter.


Declarations of Interest

To receive Councillors’ declarations of interest (if any) in relation to any matters on the agenda.




Minutes pdf icon PDF 54 KB

To approve the minutes of the meeting held on 10 September 2015.


RESOLVED that the minutes of the meeting held on 10 September 2015 be agreed as a correct record.


Matters arising

Any matters arising from the minutes of the previous meeting.




Financial Future of The Playhouse (presentation) pdf icon PDF 2 MB

Additional documents:


Hazel Clover, Clover Theatre Management and John Riddell, Theatre Projects Consultants gave a presentation on the Harlow Playhouse Futures Evaluation which summarised the report contained within the agenda pack.  The presentation is amended to these minutes.  Hazel explained that the Council’s discretionary funding is due to end in 2019 and that the report provides advice to the Council on available options.


The Group agreed that subject to the Council’s constitution and the agreement of the Head of Governance, a Task and Finish Group would be established to examine options and make recommendations for the long term financial sustainability of the Playhouse Theatre.  The Task and Finish Group would report back to the Cabinet Overview Working Group, who will then make recommendations to Cabinet on whether the current subsidy to the Playhouse Theatre will be required and if so, for how long and at what level of funding.  This will take into account whether significant alternative funding arrangements exist and should be pursued. 


The financial future of the Playhouse is on the Group’s Work Plan as the main agenda item at the 14 January 2016 meeting.


Community Based Asset Review

The attached document is due to be considered at the meeting listed above and was unavailable for circulation when the agenda for the meeting was published.  The agenda item to which the document relates is noted below.

Additional documents:


Joe McGill, Property and Facilities Manager gave a presentation which detailed Harlow’s key asset developments and community asset future investments. The Group also received a condition survey of the Council’s community assets.   The presentation and the condition survey are appended to these minutes.  The Group discussed various threats and opportunities faced by the community groups that use the Council’s community assets.


RESOLVED that representatives from the following community groups are invited to a future meeting of the Cabinet Overview Working Group:


(i)    Sports Community

(ii)  Religious Community

(iii) Youth Community


Work Plan 2015/16 pdf icon PDF 10 KB

To review the Overview Working Group’s work plan for the current year.


The Overview Working Group received a report that outlined its Work Plan for the current year.




(i)    The 2015/16 Work Plan is noted.


(ii)  Either an additional meeting is arranged in February 2016 to consider Process for Child Protection or it is added to the 16 March 2016 meeting of this Group.


(iii)Future of the Town Centre is added to the 14 January 2016 meeting of this Group.


Matters of Urgent Business

Such other business which, in the opinion of the Chairman, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.