Agenda and minutes

Venue: Council Chamber, Civic Centre. View directions

Items
No. Item

7.

Apologies for Absence

To receive any apologies for absence from Councillors.

Minutes:

Apologies were received from Councillors Maggie Hulcoop and Rod Truan.

8.

Declarations of Interest

To receive Councillors’ declarations of interest (if any) in relation to any matters on the agenda.

Minutes:

Councillor Simon Carter declared the following non-pecuniary interests:

 

·         Agenda Item 5, Non Housing Asset Management Strategy, for his role as Trustee of Steets2Homes which leases a council property.

 

·         Agenda Item 8, Medium Term Financial Strategy, for his role as Council appointed Director of HTS (Property and Environment) Limited.

9.

Minutes pdf icon PDF 21 KB

To approve the minutes of the meeting held on 08 September 2016.

Minutes:

RESOLVED that the minutes of the meeting held on 8 September 2016 be agreed as a correct record.

10.

Matters arising

Any matters arising from the minutes of the previous meeting.

Minutes:

None.

11.

Non Housing Asset Management Plan Scoping report pdf icon PDF 153 KB

To follow

Minutes:

The Overview Working Group received a scoping report that detailed the Council’s Asset Management Plan review which can play a fundamental role in the delivery of corporate and local priorities.

 

Graeme Bloomer, Head of Place introduced Will Hales, Property & Facilities Manager who explained that the Council has responsibility for circa 400 non housing properties as well as land assets and infrastructure networks.

 

RESOLVED that the Overview Working Group agreed the scope for the Asset Management Plan Review as set out in the report.

12.

Treasury Management Strategy Review Scoping report pdf icon PDF 21 KB

Minutes:

Simon Freeman, Head of Finance explained that in previous years the Treasury Management Strategy Review had been considered by the Cabinet Overview Working Group as part of the Medium Term Financial Strategy.

 

The Committee thanked Simon for his useful summary of the scoping report.

 

RESOLVED that the Overview Working Group agreed the scope for the Treasury Management Strategy Review as set out in the report.

13.

Local Council Tax Support Scheme - results of consultation & proposals for 2017/18 Scoping report pdf icon PDF 21 KB

Minutes:

The Overview Working Group received a scoping report that detailed the review of the Local Council Tax Support Scheme.

 

Simon Freeman, Head of Finance summarised the minor changes from previous years.

 

RESOLVED that the Overview Working Group agreed the scope for the Local Council Tax Support Scheme review noting that a final report, including outcomes of recent a consultation, would be presented to the Group at its next meeting.

14.

Medium Term Financial Strategy pdf icon PDF 43 KB

Additional documents:

Minutes:

Simon Freeman, Head of Finance, gave a presentation to the Group on

theMTFS which outlined the current financial position of the Council.

 

The Group then discussed the current financial situation.

 

RESOLVED that:

 

A the report and the underpinning principles that support the MTFS

is noted.

 

BThe Cabinet is requested to ensure that the details of the 2016 Autumn Statement are considered fully including the impacts of the Governments proposals for full Business Rates Retention and any impacts that the Brexit decision on investment returns may have in the development of the Council’s financial planning for 2017/18 and future years.

15.

Economic Development Strategy - Scoping report pdf icon PDF 26 KB

Minutes:

The Overview Working Group received a scoping report that detailed the review of the Council’s Economic Development Strategy.

 

Jane Greer, Head of Community Wellbeing explained the linkages between this piece of work and the Non Housing Asset Management Plan review.

 

RESOLVED that the Overview Working Group:

 

A agreed the scope for the Economic Development Strategy Plan Review as set out in the report subject to the inclusion of references to the South East Local Enterprise Partnership and a potential key witness from the Chamber of Commerce.

 

B agreed that a working party be established, with Terms of

Reference to be determined, to produce a draft Economic Development Strategy, hear evidence from external experts and conduct citizen engagement activity and business/community consultation.

 

C Councillors Stefan Mullard, Mark Ingall and Clive Souter, be

appointed to the Economic Development Strategy Working Party.

16.

Work Plan pdf icon PDF 31 KB

To review the Overview Working Group’s work plan for the current year.

Minutes:

The Overview Working Group received a report that outlined its Work Plan for the current year.

 

RESOLVEDthat the 2016/17 Work Plan is noted.

17.

Matters of Urgent Business

Such other business which, in the opinion of the Chairman, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.