Agenda and minutes

Venue: Council Chamber, Civic Centre. View directions

Items
No. Item

17.

Introductions

Minutes:

John Phillips, Managing Director HTS (Property & Environment) Limited, introduced Michael Harrowven to the Sub Committee. Mr Harrowven was recently appointed as Non-Executive Chair of the HTS (Property & Environment) Limited Board.

18.

Apologies for absence

Minutes:

Apologies were received from Councillor Andrew Johnson.

19.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

20.

Minutes pdf icon PDF 24 KB

To approve the minutes of the meeting held on 31 May 2016.

Minutes:

RESOLVED that the minutes of the meeting held on 31 May 2016 are agreed as a correct record and signed by the Leader.

21.

Matters Arising

Any matters arising from the minutes of the previous meeting.

Minutes:

None.

22.

Sub Committee Work Plan pdf icon PDF 18 KB

To review the Sub Committee’s work plan

Minutes:

Noted.

 

John  Phillips, Managing Director HTS (Property & Environment) Limited, confirmed that a meeting of the Sub Committee will be required in September 2016. He also asked Councillors to note that a report on fleet procurement will be considered by the Board of Directors in September 2016.

23.

Harlow Trading Services Limited Transition Plan Update report pdf icon PDF 440 KB

To receive an update on the project plan for the transition of the Council’s housing and environmental services from the current Joint Venture Company to HTS (Property and Environment) Limited.

Additional documents:

Minutes:

The Sub Committee received the HTS (Property and Environment) Limited Project Plan (June 2016). John Phillips, Managing Director of HTS (Property and Environment) Limited, introduced the Plan.

 

The Sub Committee noted the significance of risks OP7 (COHESIS software Development) and OP8 (finance ICT system) from pages 17 and 18 of the report and asked that appropriate milestones be added to the Plan to ensure software issues do not hinder progress.

 

The Chairman asked for a copy of the ICT migration plan.

 

The Sub Committee requested a copy of any legal advice the Council had been given related to State Aid Rules.

 

RESOLVED that the HTS (Property and Environment) Limited Project Plan (June 2016) is noted.

24.

References from the LATC Board of Directors

25.

HTS (Property and Environment) Ltd Business Plan pdf icon PDF 10 KB

To receive and agree the HTS (Property and Environment) Ltd interim Business Plan.

Additional documents:

Minutes:

The Sub Committee received a report proposing an interim HTS (Property and Environment) Business Plan. John Phillips, Managing Director of HTS (Property and Environment) Limited, introduced the interim Business Plan.

 

RESOLVED that the Shareholder Sub Committee approves the interim Business Plan.

26.

HTS (Property and Environment) Ltd Loan Arrangements pdf icon PDF 118 KB

To review the requirements to loan funds to HTS (Property and Environment) Ltd prior to recommendation due to be made to Cabinet on 21 July 2016.

Additional documents:

Minutes:

The Sub Committee received a report proposing outline approval of a loan to HTS (Property & Environment) Ltd to enable company set-up to be undertaken successfully. John Phillips, Managing Director of HTS (Property and Environment) Limited, introduced the report.

 

Simon Freeman, Head of Finance, Harlow Council, confirmed that repayment of the loan is projected to have no detrimental impact on the level of budgeted dividend from HTS to the Council.

 

RESOLVED that:

 

A     The Shareholder Sub Committee RECOMMENDS to Cabinet the outline approval of a loan to HTS (Property & Environment) Ltd subject to the final HTS (P&E) Business Plan being approved in November 2016.

 

B    The Shareholder Sub Committee acknowledges the significant progress made towards the establishment of an operational company budget for HTS (P&E) Ltd.

27.

Matters of Urgent Business

To deal with any matters of an urgent nature.

Minutes:

None.

28.

Date of next meeting

Wednesday, 19 October 2016

Minutes:

As per Minute 21, a meeting will be arranged in September 2016 and Councillors notified accordingly.