Agenda and minutes

Venue: Council Chamber, Civic Centre

Contact: Adam Rees 

Items
No. Item

1.

Apologies for absence

Minutes:

None.

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

3.

Minutes pdf icon PDF 22 KB

To approve the minutes of the meeting held on 19 January 2017.

Minutes:

RESOLVED that the minutes of the meeting held on 19 January 2017 are agreed as a correct record and signed by the Leader.

4.

Matters Arising

Any matters arising from the minutes of the previous meeting.

Minutes:

None.

5.

Sub Committee Work Plan

To develop the Sub-Committee’s Work Plan for the year.

Minutes:

The Sub-Committee considered items to be included on its Work Plan.

 

Councillor Clempner said that he wanted the Sub-Committee to look at the form, nature and timeliness of reporting. The reporting needed to provide enough detail to ensure that targets corresponded with Key Performance Indicators (KPIs).

 

RESOLVED that making available of information in a timely manner, and a review of the content and style of performance reports would be included on the Sub-Committee’s Work Plan.

6.

Operational and Performance Reports

To review the latest operational and performance reports:

6a

Performance Reports pdf icon PDF 105 KB

·         Operational Delivery and Overall Performance Update

 

·         Review of Contract Key Performance Indicators – March 2017

Additional documents:

Minutes:

John Phillips, Managing Director of HTS (Property and Environment) Limited, gave an update on operational performance following the transition from Kier Harlow Ltd. He said that the transition had been successful and he was pleased about the way in which health and safety had been handled.

 

Following a question by Councillor Purton, John Phillips explained that a plan was being developed in order to improve tracking operations. They had visited Oxford City Council who had already implemented a tracking system for their grass cutting service.

 

In reply to a question by Councillor Clempner about projected profit for the current financial, John Phillips said that monthly profits would increase as new revenue streams came online. These increased revenue streams would allow HTS to meet their projected profit for the financial year.

 

RESOLVED that the report was noted.

6b

Risk Register pdf icon PDF 137 KB

Minutes:

The Sub-Committee considered the Risk Register. Councillor Clempner asked that future Risk Registers include target dates for resolution, key milestones and the date the risk was resolved.

 

RESOLVED that the report was noted.

6c

Balanced Scorecard pdf icon PDF 109 KB

Minutes:

Andrew Murray, Head of Housing, said a report on performance against the objectives of the balanced scorecard would be prepared for the next meeting of the Sub-Committee.

 

RESOLVED that the report was noted.

7.

References from the LATC Board of Directors

None.

Minutes:

None.

8.

Matters of Urgent Business

To deal with any matters of an urgent nature.

Minutes:

None.

9.

Date of next meeting

Monday 4 September 2017.

Minutes:

4 September 2017.