Agenda and decisions

Venue: Council Chamber, Civic Centre. View directions

Contact: Adam Rees 

No. Item


Apologies for absence


Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.


Minutes pdf icon PDF 267 KB

To approve the minutes of the meeting held on 18 July 2019.


Matters Arising

Any matters arising from the minutes of the previous meeting.


Written Questions from the Public

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.


Written Questions from Councillors

To receive any questions from Councillors in accordance with Rule 11 of the Council Procedure Rules.



To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.


Forward Plan pdf icon PDF 237 KB

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.


Recent Decisions Taken by The Leader, Deputy or Portfolio Holder(s)

There have not been any decisions taken by Portfolio Holders under delegated powers since the last meeting of the Cabinet.


Joint Finance and Performance Report, Quarter 1 2019/20 pdf icon PDF 63 KB

Additional documents:


RESOLVED that Cabinet:


A     Noted the projected outturn position set out in sections three and four of Appendix A to the report for the first quarter (April – June) of 2019/20 as follow:


i)              An adverse variation on controllable budgets of £215,000 representing 0.4 per cent of the gross General Fund Budget.


ii)             A total projected overspend of £46,000 representing 0.08 per cent of the gross General Fund Budget.


iii)            The Council performance on or above target for 47 out of 49 (96 per cent) of its quarterly performance indicators.


Housing Revenue Account, Quarter 1 Finance Report 2019/20 pdf icon PDF 68 KB

Additional documents:


RESOLVED that Cabinet:


A     Noted:


i)              A favourable variation against the approved Housing Revenue Account (HRA) operational/controllable budget of £140,000 representing (-)0.02 per cent of the gross HRA budget.


ii)             An unfavourable non-operational variance of £3,200,000 representing 0.57 per cent of gross HRA budget which includes adjustments to housing capital programme financing as a result of the re-alignment of budgets and changes to proposed funding which increases the anticipated direct revenue contribution required in 2019/20.


B     Noted the forecast balance at 31 March 2020, of £3,983,000 in respect of the HRA and nil in respect of the Major Repairs Reserve (MRR).






Capital Programmes, Quarter 1 Finance Report 2019/20 pdf icon PDF 140 KB


RESOLVED that Cabinet:


A     Noted the progress in the delivery of the Council’s Housing and Non Housing Capital Programmes as at Quarter 1 (30 June 2019) as follows:


i)              Housing Capital Programme – forecast outturn £23,743,000 (original estimate £24,044,000).


ii)             Non Housing Capital Programme – forecast outturn £15,618,000 (original estimate £11,156,000). The outturn includes a new budget for work to Enterprise Zone Plot H “Modus” approved by Cabinet on 20 June 2019 with a £7.2 million budget as set out in Annex A14 to the report.


B     Approved the revised Housing Capital Programme for 2019/20 outlined in paragraph 19 to the report.


Annual Treasury Management Report 2018/19 pdf icon PDF 55 KB

Additional documents:


RESOLVED that Cabinet recommended to Full Council:


A     The annual Treasury Management Report for 2018/19, as set out in Appendix A to the report, including that the Council operated within the Treasury Management Strategy Statement during 2018/19, be noted and approved.


Building Cleaning Contract pdf icon PDF 59 KB


RESOLVED that Cabinet:


A     Approved, subject to formal contract, a building cleaning contract with HTS (Property & Environment) Ltd (HTS) for a period of three years with an option, at the sole discretion of the Council, to break the contract at the end of year one by giving no less than four months’ notice subject to agreement of the terms and conditions and;


i)              The conclusion of mandatory formal consultation with the transferee’s existing employees and confirmation that HTS will provide pension protection which is the same as, broadly comparable or better than those they had the right to acquire prior to the transfer and;


ii)             Clarification on the final cost of the new services taking into account the matters above.


B     Granted delegated authority to the Chief Executive in consultation with the Leader of the Council to make the necessary legal and financial arrangements to award the contract.


Disposal of Land Adjacent to the Old Harlow Medical Centre pdf icon PDF 57 KB

Additional documents:


RESOLVED that Cabinet:


A     Declared the land adjacent to the Old Harlow Medical Centre as surplus to requirements.


B     Approved plans to dispose of the freehold interest in the subject land for use as part of the existing Medical Centre.


C     Delegated to the Head of Finance and Deputy to the Chief Executive, in consultation with the Portfolio Holder for Regeneration, the authority to negotiate and finalise the terms of the disposal and (subject to being satisfied that it would be for the best consideration reasonably obtainable) thereafter procure the legal completion of the sale documentation. 


Communications from Committees/Working Groups/Parties and Panels


Referral from Religious Diversity Working Party - Update pdf icon PDF 52 KB

Additional documents:


Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.


Minutes of meeting Tuesday, 2 July 2019 of Harlow Local Highways Panel pdf icon PDF 2 MB


Minutes of meeting Thursday, 15 August 2019 of Cabinet Overview Working Group pdf icon PDF 49 KB


Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.