Agenda and decisions

Venue: Council Chamber, Civic Centre. View directions

Contact: Adam Rees 

Items
No. Item

1.

Apologies for absence

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

3.

Minutes pdf icon PDF 201 KB

To approve the minutes of the meeting held on 12 September 2019.

4.

Matters Arising

Any matters arising from the minutes of the previous meeting.

5.

Written Questions from the Public

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

6.

Written Questions from Councillors

To receive any questions from Councillors in accordance with Rule 11 of the Council Procedure Rules.

7.

Petitions

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

8.

Forward Plan pdf icon PDF 227 KB

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.

9.

Recent Relevant Decisions Taken by The Leader, Deputy or Portfolio Holder(s)

There have not been any relevant decisions taken by Portfolio Holders under delegated powers since the last meeting of the Cabinet.

10.

Local Development Plan - Modifications Prior to Consultation (this item has been withdrawn from the agenda for the meeting)

11.

Homelessness and Rough Sleeper Strategy pdf icon PDF 147 KB

Additional documents:

Decision:

A     The updated Harlow Homelessness and Rough Sleeping Strategy and updated Delivery Plan be approved as attached as Appendix A to the report.

12.

Contract Award - Nexus Building Management pdf icon PDF 209 KB

Additional documents:

Decision:

Subject to the submission of acceptable business cases and formal contract:

 

A     Two maintenance contracts (for facilities and landscape management) be entered into with HTS (Property & Environment) Limited (HTS) for a period of five years with an option, at the sole discretion of the Council, to break the contract at the end of year one by giving no less than four months’ notice subject to agreement of the terms and conditions and clarification on the final cost of the new services.

 

B    Delegated authority be given to the Chief Executive, in consultation with the Portfolio Holder for Economic Development, to make the necessary legal and financial arrangements to award the contract.

13.

HTS (Property and Environment) Ltd - Contract Award for Two Year Programme for Compliance, Garages Aids and Adaptations pdf icon PDF 225 KB

Decision:

A     Awarded the following Business Cases to HTS (Property and Environment) Ltd (HTS) for completion over two years (2020-2021 and 2021-2022), for housing work-streams and aggregated contract values as set out below:

 

             i)        Disabled Aids and Adaptations (DAA’s) - £1,800,000

 

            ii)        Compliance - £3,600,000

 

           iii)        Garages - £1,000,000

 

Total - £6,400,000

 

B    Delegated authority to the Head of Housing, in consultation with Portfolio Holder for Housing, to complete all Business Case contractual formalities.

14.

Communications from Committees/Working Groups/Parties and Panels

14a

Referral from Scrutiny Committee - Review of Overview and Scrutiny pdf icon PDF 193 KB

Additional documents:

15.

Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

15a

Minutes of meeting Tuesday, 20 November 2018 of Housing Standards Board pdf icon PDF 386 KB

15b

Minutes of meeting Tuesday, 19 March 2019 of Housing Standards Board pdf icon PDF 564 KB

15c

Minutes of meeting Thursday, 5 September 2019 of Harlow Local Highways Panel pdf icon PDF 2 MB

15d

Minutes of meeting Tuesday, 2 July 2019 of Housing Standards Board pdf icon PDF 576 KB

16.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.