Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies, including decisions made by Portfolio Holders.

Decisions recommendations approved (subject to call-in)

05/12/2019 - Referral from Shareholder Sub Committee - Replacement of HTS (Property and Environment) Ltd Fleet ref: 656    Recommendations Approved (subject to call-in)

Decision Maker: Cabinet

Made at meeting: 05/12/2019 - Cabinet

Decision published: 09/12/2019

Effective from: 17/12/2019

Decision:

RESOLVED that:

 

A     A loan to HTS (Property and Environment) Ltd (HTS) of £670,000 be approved, in principle, for the purpose of purchasing 43 new vehicles.

 

B    HTS (Property and Environment) Ltd be requested to mitigate actions to alleviate any impact on climate change. In addition, to keep under review changes to electric vehicle technology so that they are well placed to take advantage for the next fleet renewal period.

Lead officer: Andrew Murray


05/12/2019 - Flat Block Refurbishment - Little Brays ref: 655    Recommendations Approved (subject to call-in)

Decision Maker: Cabinet

Made at meeting: 05/12/2019 - Cabinet

Decision published: 09/12/2019

Effective from: 17/12/2019

Decision:

RESOLVED that:

 

A     The most economically advantageous tender submitted by Contractor C be accepted in the revised sum of £419,597.98 for the delivery of external refurbishment and repairs to five flat blocks at Little Brays subject to formal contract and leaseholder consultation.

Wards affected: Bush Fair;

Lead officer: Andrew Murray


05/12/2019 - Award of Contract for Replacement of Water Main and Central Heating Systems - Moor Tower, Nicholls Tower, Stort Tower and Edmunds Tower ref: 654    Recommendations Approved (subject to call-in)

Decision Maker: Cabinet

Made at meeting: 05/12/2019 - Cabinet

Decision published: 09/12/2019

Effective from: 17/12/2019

Decision:

RESOLVED that:

 

A     The most economically advantageous tender submitted by Contractor A be accepted in the sum of £2,739,481.88 subject to subject to contract and Leaseholder consultation.

Wards affected: Bush Fair; Netteswell; Toddbrook;

Lead officer: Andrew Murray


05/12/2019 - HTS (Property and Environment) Ltd Best Value Review ref: 646    Recommendations Approved (subject to call-in)

Decision Maker: Cabinet

Made at meeting: 05/12/2019 - Cabinet

Decision published: 09/12/2019

Effective from: 17/12/2019

Decision:

RESOLVED that:

 

A     The Best Value Review into Harlow Trading Services (Property and Environment) Ltd (HTS) and associated recommendations be received.

 

B    HTS be advised that the current contract will be extended for the maximum five year period provided for within the current contract subject to (C) below.

 

C    Subject to B being approved above:

 

             i)        The recommendations of the Best Value report be adopted as an action plan for the contract extension with the recommendations below required to be completed as part of the pre-contract extension process:

 

a)    Variation of the cost reporting structure for HTS to correlate with the Council’s cost centre arrangements (Economy Recommendation 1);

 

b)    The annual contractual price indexation being changed (Economy Recommendation 2);

 

c)    The setting of the mix of third party works, and directly awarded Council capital works, the Local Authority Trading Company (LATC) is to deliver (Economy Recommendation 3);

 

d)    Alternative mechanisms for penalty and/or reward under the contract, are put in place (Economy Recommendation 17); and

 

            ii)        The Chief Executive, in consultation with the Leader of the Council, is delegated authority to negotiate and agree all matters in respect of the extension of the contract for the continued provision of services by HTS.

 

D    The ‘Business as Usual’ activities in Appendix 2 of Appendix A are monitored for their completion by the Shareholder Sub Committee.

Lead officer: Simon Hill


05/12/2019 - Contract Award for Insurance Services ref: 653    Recommendations Approved (subject to call-in)

Decision Maker: Cabinet

Made at meeting: 05/12/2019 - Cabinet

Decision published: 09/12/2019

Effective from: 17/12/2019

Decision:

RESOLVED that Cabinet:

 

A     Noted the outcome of the insurance tender process for the Council’s main insurance programme as detailed below:

 

Policy Type

2020 Best Insurer Premium

Best Insurer

Lot 1 – Material Damage, Business Interruption, Money and Specified All Risks

£89,520.06

Zurich Municipal Insurance

Lot 2 – Property Owners

£32,989.77

QBE Insurance via RMP

Lot 3 – Contractor’s All Risks

£6,626.07

HSB Engineering via RMP

Lot 4 - Terrorism

£17,436.00

Lloyd’s Underwriters via Alesco

Lot 5 – Employer’s Liability, Public/Products Liability, Officials Indemnity, Libel & Slander, Land Charges and Public Health Act

£163,032.79

Zurich Municipal Insurance

Lot 6 – Professional Indemnity

£4,258.82

QBE Insurance via RMP

Lot 7 - Crime

£4,411.76

QBE Insurance via RMP

Lot 8 - Computer

£2,923.81

HSB Engineering via RMP

Lot 9 – Engineering Inspection & Insurance

£33,479.64

Zurich Municipal Ins

Lot 10 – Motor Fleet

£3,320.06

Zurich Municipal Ins

SUB-TOTAL

£357,998.78

 

Claims Handling (Liability only)

Not applicable

 

Insurance Premium Tax @ 12%

£39,941.97

 

VAT (Claims Handling and Engineering Inspection only) @ 20%

£5,029.80

 

GRAND TOTAL

£402,970.55

 

 

B    Noted the outcome of the insurance tender process for Residential leaseholders Buildings Insurance as detailed within this report, which will be awarded to Ocaso SA subject to the outcome of the second leaseholder consultation.

 

C    Delegated authority to the Head of Finance and Deputy to the Chief Executive to make final contract awards following the outcomes of any minor clarifications, which are not expected to materially affect the evaluation.

 

D    Approved the retention of Arthur J Gallagher as insurance brokers for the duration of the Long Term Agreement.

 

E     Delegated authority to the Head of Finance and Deputy to the Chief Executive and to seek revised terms from unsuccessful tenderers as set out in the Invitation to Tender (ITT) should the need arise once quoted premiums have been reviewed based on claims experience as at 31 January 2020 and to reflect  any portfolio changes since submission of the ITT.

Lead officer: Simon Freeman