Decision details

RESOLVED that the most economically advantageous tender submitted by Contractor A (Eden London UK Limited (“Eden”) company registration number 06923364) is accepted in the sum of £377,789.48 for the delivery of enhancement works to the Harlow Civic Centre.

A     To enable the Council to enter a formal contract for the delivery of enhancement works at the Civic Centre in accordance with Contract Standing Orders, those works being required to: -

• Follow on from the successful completion of the Phase 1 refurbishments to the Civic Centre;

• Adapt the Civic Centre third floor to better suit modern hybrid working and hot-desking arrangements;

• Improve the working environment for all staff and visitors to the building and encourage staff back into the office on a more regular basis;

• Facilitate the better utilisation of the Civic Centre and the relocation of the Housing Technical Services Team and Property & Facilities Team back to the Civic Centre from their existing offices at the Latton Bush Centre;

• Enable the Council to reduce the size of its operational estate, reducing overall accommodation costs; and allowing the Council to generate a commercial rent income from the surplus space created at Latton Bush; and

• Drive service efficiencies by co-locating more staff in the Council’s main operational hub at the Civic Centre.

B     To deliver a major project identified as an investment priority within the Council’s 2024/25 approved NHCP.

Withdraw from completing the enhancement works.

Undertake the works separately or only partially. Concerning this option, it should be noted that it is likely to be more cost effective to package works together, as per the current proposals, to create an economy of scale and to avoid duplicating costs for site set up; welfare; contractor prelims; and contract management.