Decision details

RESOLVED that the Business Case submission by HTS (Property & Environment) Ltd (‘HTS’) be accepted in the sum of £432,213 for works to replace boilers within the Latton Bush Centre South Boiler House.

To enable the Council to enter a formal contract for the replacement of boilers at the Latton Bush Centre in accordance with Contracts Standing Orders.

A         Harlow Council has both a statutory and contractual obligation to maintain adequate environmental and working conditions within the Latton Bush Centre; therefore works to replace the failing existing heating systems are essential.

B         Alternative procurement options for commissioning the necessary works have been considered, including an open competitive tender, however for the following reasons Officers have elected to procure the works via HTS utilising the established ‘Business Case’ process:

·           HTS maintain the existing M&E installations at the Latton Bush Centre under an existing facilities management services contract and thus have a significant vested interest in the success of the project;

·           The main services contract between the Council and HTS requires Officers to consider HTS for capital works;

·           HTS have an established supply chain for commercial boiler replacements and a track record in delivering similar projects, including works within the Latton Bush Centre North Boiler House; and

·           HTS’ Business Case process includes an element of competitive market testing through the tendering of sub-contractor works packages.

None.