Agenda and minutes

Scrutiny Committee
Tuesday, 25th July, 2017 7.30 pm

Venue: Council Chamber, Civic Centre. View directions

Contact: Adam Rees 

Items
No. Item

1.

Apologies for Absence and Substitutions

Minutes:

Apologies for absence were received from Councillors Churchill, Mullard and Truan.

2.

Declarations of Interest

To receive Councillors’ declarations of interest (if any) in relation to any matters on the agenda.

Minutes:

None.

3.

Minutes pdf icon PDF 31 KB

To approve the minutes of the meeting held on 14 March 2017.

Minutes:

RESOLVED that the minutes of the meeting held on 14 March 2017 are agreed as a correct record and signed by the Chair.

4.

Matters arising

Minutes:

None.

5.

Written questions from members of the public

To receive any questions from members of the public in accordance with Council Procedure Rule 10.

Minutes:

None.

6.

Written questions from Councillors

To receive any questions from Councillors in accordance with Council Procedure Rule 11.

Minutes:

None.

7.

Responses of the Cabinet to Reports of the Scrutiny Committee

To consider responses (if any) of the Cabinet to reports and recommendations from the Committee.

7a

Response of the Cabinet to the Review of Community Engagement

Minutes:

RESOLVED that the toolkit developed by the Local Government Association and the Campaign Company, as part of the New Conversations Project, be referred to the Overview Working Group with a view to developing a new Community Engagement Strategy.

8.

Committee Work Plan 2017/18 pdf icon PDF 24 KB

To agree the Committee’s work plan for the current year.

Additional documents:

Minutes:

The Committee received a report proposing a Work Plan for 2017/18.

 

The Committee considered widening the scope of the review of Harlow Sports Trust to review sports in Harlow more generally. The Committee agreed that the widened review should include a mini-audit of sports groups and clubs throughout Harlow and look at the gender and age balances of sports throughout the town. It was agreed that the review would look at self-governing and funding arrangements before looking at potential areas for improvement.

 

Councillors Simon Carter and Bob Davis both declared a non-pecuniary interest as council appointed directors on the HTS Board.

 

The Committee discussed a review of the landscaping elements associated with HTS (Property and Environment) Limited. It was agreed that the Chair would meet with the Head of Finance, the Head of Place and the Head of Housing to discuss the potential scope for the review.

 

The Committee discussed the need for a review of heating maintenance associated with HTS (Property and Environment) Limited to look at the timing and phasing of contract awards and at the winter response more generally, examining any impact on residents.

 

RESOLVED that the Committee:

 

A     Agreed to receive a scoping report on the Review of Sports in Harlow at the meeting on 5 September 2017.

 

B    Agreed to receive an interim report on Civic Pride and Education and a scoping report on the Review of Road Safety and Improving the Safety of Young Drivers at the meeting on 10 October 2017.

 

C    Agreed to receive the final report on the Review of Sheltered Housing (Phase 2) on 28 November 2017.

 

D    Agreed to receive a final report on Civic Pride and Education, and an interim report on Improving the Provision of Bus Services in Harlow on 6 February 2018.

 

E     Agreed to remove Littering in the Town from the Work Plan.

 

F     Kept Transport Links in and out of Harlow on the Work Plan as an item for potential review in the future.

 

G    That the Chair would discuss a review of landscaping elements associated with HTS (Property and Environment) Ltd with the heads of Finance, Place and Housing with a view to including an item on the Work Plan.

 

H    Agreed to consider a review of the contract awards process associated with HTS (Property and Environment) Limited with a view to including an item on the Work Plan.

9.

References from Other Committees

None.

Minutes:

None.

10.

Matters of Urgent Business

Such other business which, in the opinion of the Chairman, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.