Agenda and minutes

Scrutiny Committee
Tuesday, 5th September, 2017 7.30 pm

Venue: Council Chamber, Civic Centre. View directions

Contact: Adam Rees 

Items
No. Item

11.

Apologies for Absence and Substitutions

Minutes:

None.

12.

Declarations of Interest

To receive Councillors’ declarations of interest (if any) in relation to any matters on the agenda.

Minutes:

Councillor Davis declared a non-pecuniary interest as a council appointed director to the HTS Board.

13.

Minutes pdf icon PDF 20 KB

To approve the minutes of the meeting held on 25 July 2017.

Minutes:

RESOLVED that the minutes of the meeting held on 25 July 2017 are agreed as a correct record and signed by the Chair, subject to the amendment of Minute 8, Committee Work Plan 2017/18, to include in the resolution the addition a Review of the Church Langley Environment Fund to the Work Plan.

14.

Matters arising

Minutes:

a)    Committee Work Plan 2017/18 (Minute 8 refers)

 

Councillor Simon Carter entered the meeting.

 

Councillor Charles spoke in reference to resolution H of the minute and requested that a review of contract awards associated with HTS (Property and Environment) Limited was added to the Committee’s Work Plan. The review would look at issues which had arisen, and were likely to arise from the delay in contract awards for the current financial year.

 

The Chair referred to a note which had been circulated to all councillors on 14 August. He was satisfied with the assurances given in the email that the contract awards process for 2017/18 would have been impacted by transition to the HTS model. As a result he did not propose that the Committee carried out a review at this time, but if there was a delay in the contract awards for 2018/19 then the Committee should undertake a review of the awards process. The Committee agreed to this approach.

15.

Written questions from members of the public

To receive any questions from members of the public in accordance with Council Procedure Rule 10.

Minutes:

None.

16.

Written questions from Councillors

To receive any questions from Councillors in accordance with Council Procedure Rule 11.

Minutes:

None.

17.

Responses of the Cabinet to Reports of the Scrutiny Committee

To consider responses (if any) of the Cabinet to reports and recommendations from the Committee.

Minutes:

None.

18.

Review of Sports in Harlow - Scoping Report pdf icon PDF 28 KB

Minutes:

Maureen Pearman, Community, Leisure and Cultural Services Manager presented a scoping report for a review of sports in Harlow.

 

The Committee considered the proposed scope of the review of the suggested terms of reference in the report. It was agreed that the review should also look at funding available for sports clubs, as well as the cost of upkeep of sports facilities throughout the town.

 

RESOLVED that the scope of the review of the sports in Harlow, as set out in the report, was agreed subject to the addition of the following:

 

A     Identifying the types of funding available to sports clubs to the terms of reference; and

 

B    Establishing the cost of upkeep of sports facilities throughout the town to the terms of reference.

19.

Work Plan pdf icon PDF 48 KB

To review the Committee’s work plan for the current year.

Minutes:

Jane Greer, Head of Community Wellbeing, asked that the final report for the Review of Civic Pride and Education was moved to the meeting on 13 March. This would coincide with end of the Harlow is 70 celebrations. She also asked that the interim report was removed from the Work Plan.

 

Simon Freeman, Head of Finance, proposed a change to the Work Plan in relation to the Review of Road Safety and Improving the Safety of Young Drivers. Instead of presenting a scoping report to the meeting on 10 October, it was proposed that road safety groups were invited to give a presentation about any issues relevant to Harlow.

 

Councillor Hulcoop asked that a review of crime in Harlow was added to the Work Plan. Councillor Churchill suggested that the review would be better dealt with by the Licensing Committee. The Committee agreed with this approach.

 

RESOLVED that:

 

A     The interim report for the Review of Civic Pride and Education was removed from the Work Plan;

 

B    The final report of the Review of Civic Pride and Education was moved to the meeting on 13 March 2017;

 

C    A presentation by road safety groups in Harlow was organised in place of the scoping report for the Review of Road Safety and Improving the Safety of Young Drivers at the meeting on 10 October; and

 

D    A Review of Crime in Harlow was referred to the Licensing Committee for consideration.

20.

References from Other Committees

Minutes:

None.

21.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.