Agenda and draft minutes

Audit & Standards Committee
Wednesday, 15th June, 2022 7.30 pm

Venue: Council Chamber - Civic Centre

Contact: Hannah Criddle 

Items
No. Item

1.

Apologies for Absence and Substitutions

Minutes:

Apologies for absence were received from Councillor Jodi Dunne and Laura Kirman.

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any matters on the agenda.

Minutes:

Councillor Matthew Saggers declared a non-pecuniary interest as a leaseholder in Harlow.

3.

Minutes pdf icon PDF 179 KB

Minutes of the meeting held on 1 March 2022

Minutes:

RESOLVED that the minutes of the meeting held on 1 March 2022 are agreed as a correct record and signed by the Chair.

 

4.

Matters Arising

Minutes:

Simon Freeman, Director of Finance and Deputy to the Chief Executive, gave an update on the 2018/19 accounts. He advised that one matter remained outstanding relating to infrastructure assets, depreciation and the treatment of these assets. Steve Bladden, BDO, advised that the issue was not specific to Harlow. The issue was out for national consultation which was due to end this week and advice on the issue was expected over the summer period. Once the outcomes of the consultation are known, a report would be brought back to the Committee.

5.

Written Questions and Petitions

Minutes:

None.

6.

Non Contentious Business

Minutes:

None.

7.

Committee Work Plan pdf icon PDF 260 KB

Minutes:

The Committee received its current work plan.

 

Simon Freeman advised that the 2018/19 accounts would not be ready for the July Committee meeting. The Committee agreed to re-schedule the July Committee meeting to 5 October 2022.

 

RESOLVED that the work plan is noted.

8.

Audit and Standards Committee Annual Report 2021/22 pdf icon PDF 212 KB

Minutes:

The Committee received its annual report, which outlined its activities during the last municipal year.

 

RESOLVED that the Committee recommends that the Annual Report for the Audit and Standards Committee for 2021/22 be referred to Full Council for approval.

9.

Internal Audit Annual Report 2021/22 pdf icon PDF 418 KB

Additional documents:

Minutes:

The Committee received the Internal Audit Team’s annual report, which summarised the results of the internal audit work they had undertaken during the year ending 31 March 2022, and included an overall opinion of the Council’s governance, risk management and control framework.

 

RESOLVED that the Committee noted the report.

10.

Period 2 Internal Audit Activity Report 2022/23 pdf icon PDF 226 KB

Additional documents:

Minutes:

The Committee received the latest Internal Audit Activity report and reviewed the work undertaken by the Internal Audit Team since the last report received by this Committee.

 

The Committee raised concerns that members had not yet been migrated over to Office 365. Councillor Simon Carter proposed (seconded by Councillor Eddie Johnson) that the Committee is provided with an update report on the Office 365 rollout within a month.

 

RESOLVED that the report is noted and an update report on the Office 365 rollout would be circulated to the Committee within one month.

11.

Risk Management Progress Report pdf icon PDF 111 KB

Additional documents:

Minutes:

The Committee received a Risk Management Progress Report.

 

Councillor Simon Carter noted that, in relation to Equality and Diversity, the Council still did not produce all documents in large print. 

 

RESOLVED that:

 

A     The Committee notes the Strategic Risks and scores as at 31 March 2022.

 

B     The Committee notes developments to align the strategic risk register with the Corporate Strategy from 1 April 2022.

12.

Annual Governance Statement 2021/22 pdf icon PDF 192 KB

Additional documents:

Minutes:

The Committee received the draft Annual Governance Statement for 2021/22.

 

RESOLVED that the Committee approves the Council’s draft Annual Governance Statement for 2021/22.

13.

References from other Committees

Any references arising from meetings held after the publication of this agenda will be circulated separately.

 

Minutes:

None.

14.

Matters of Urgent Business

To deal with any matters of an urgent nature.

Minutes:

None.