Agenda and minutes

Audit & Standards Committee
Wednesday, 9th September, 2015 7.30 pm

Venue: Council Chamber - Civic Centre

Contact: Jo Maskell, (01279) 446055, Email: jo.maskell@harlow.gov.uk 

Items
No. Item

12.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any matters on the agenda.

Minutes:

None.

 

13.

Minutes pdf icon PDF 31 KB

To agree the Minutes of the meeting held on 17 June 2015.

Minutes:

RESOLVED that the minutes of the meeting held on 17 June 2015 are agreed as a correct record.

14.

Matters Arising

(a)       Corporate Equalities Group

(Minute 7, 17/6/15 Refers)

 

A report back on the work undertaken by the Corporate Equalities Group has been circulated to members of the Committee.

 

(b)       Any Other Matters Arising.

Minutes:

Corporate Equalities Group (Minute 7, 17/6/15 Refers)

 

Officers advised that the report on the work undertaken by the Corporate Equalities Group has been prepared and will be circulated to members of the Committee shortly.

15.

Written Questions and Petitions

To receive any questions and petitions in accordance with Council procedure rules.

Minutes:

None.

16.

Non Contentious Business

To agree which items (if any) are taken as non-contentious business.

Minutes:

RESOLVED that Agenda Item 7 – Committee Work Plan and Agenda Item 9 – Management Letter of Representation 2014/15 are taken as non-contentious business.

17.

Committee Work Plan pdf icon PDF 22 KB

Minutes:

The Committee received its current work plan.

 

RESOLVED that the work plan for the 2015/16 municipal year is noted.

18.

Audited Annual Accounts 2014/15 pdf icon PDF 23 KB

The report will be circulated separately.

Additional documents:

Minutes:

The Committee received the draft 2014/15 Statement of Accounts and a verbal update from Ernst &Young (the Council’s external auditor) representatives on progress with the audit exercise.

 

RESOLVED that the draft 2014/15 Statement of Accounts is noted and referred to the Cabinet on 17 September 2015 for approval.

19.

Management Letter of Representation 2014/15 pdf icon PDF 22 KB

Additional documents:

Minutes:

The Committee received the draft Letter of Representation regarding the audit of the 2014/15 financial statements.

 

RESOLVED that the draft Management Letter of Representation, attached at Appendix 1 of the report, is agreed and recommended to Cabinet on 17 September 2015 for formal acknowledgement.

20.

Audit Results Report (ISA 260) pdf icon PDF 36 KB

Additional documents:

Minutes:

The Committee received a report and the external auditor’s findings on their audit of the Council’s financial statements and arrangements to secure value for money in the use of its resources.

 

The Committee considered whether there were any significant matters to be referred to the Cabinet for their consideration alongside the Statement of Accounts.

 

The Committee congratulated the Head of Finance and his team for their hard work and efforts in compiling the Statement of Accounts.

 

            RESOLVED that

 

(a)       the report is noted and no matters are considered significant to refer to the Cabinet for consideration alongside the Statement of Accounts at its meeting on 17 September 2015;

 

(b)       the Value for Money assessment of the Council’s use of resources, as contained within the report from the Council’s appointed auditor, is noted;

 

(c)        the significant progress made in the preparation of the Statement of Accounts, the associated reduction in the requirement to make amendments to the draft accounts,  and the earlier audit completion which this has facilitated is acknowledged.

21.

Internal Audit Activity Report pdf icon PDF 50 KB

The Head of Place has been invited to attend the meeting to explain the delay in implementing the Internal Audit recommendations concerning the formalisation of the pricing policy at the Latton Bush Centre.

Additional documents:

Minutes:

The Committee received a report on the work undertaken by the Internal Audit Team for the period April to August 2015. This included the Recommendation Tracker, which was used to monitor the implementation of recommendations arising from previous internal audits.

 

Apologies were received from the Head of Place who was unable to attend the meeting.

 

            RESOLVED that

 

(a)       the contents of the report are noted;

 

(b)       the Head of Place is invited to the next meeting of the Committee to explain the delay in implementing the Internal Audits Team’s recommendations regarding formalisation of the pricing policy at the Latton Bush Centre and that a briefing note to be sent to the Committee to update them in the meantime.

22.

Risk Management Report pdf icon PDF 32 KB

Additional documents:

Minutes:

The Committee received the Risk Management Report, which had been compiled as part of the Council’s Risk Management Strategy.

 

RESOLVED that the contents of the report and its appendix, acknowledging the positive progress the Council has made in recent years regarding risk management, is noted.

23.

References from other Committees

Any references arising from meetings held after the publication of this agenda will be circulated separately.

 

Minutes:

None.

24.

Matters of Urgent Business

Such other business which, in the opinion of the Chairman, should be considered as a matter of urgency by reason of special circumstances to be specified in the minutes.

 

Minutes:

None.