Agenda and minutes

Audit & Standards Committee
Wednesday, 7th September, 2016 7.30 pm

Venue: Council Chamber, Civic Centre. View directions

Contact: Jo Maskell, (01279) 446055, Email: 

No. Item


Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any matters on the agenda.





Minutes pdf icon PDF 34 KB

To agree the Minutes of the meeting held on 22 June 2016.


RESOLVED that the minutes of the meeting held on 22 June 2016 are agreed as a correct record and signed by the Chairman.


Matters Arising


Reference Minute Item 9 b, Internal Audit Activity Report – Sarah Marsh, Internal Audit Manager provided an update at Agenda Item 11 of this meeting.


Reference Minute Item 10 – Risk Management Progress Report 2016/17 – Simon Freeman, Head of Finance advised that the local authority trading company HTS (Property and Environment) Ltd had not been included in the register because the Shareholder Sub Committee receives a regular report which would include this risk and that such risk would be unlikely to appear on the Risk Management report to the Audit and Standards Committee due to the scoring system used.



Written Questions and Petitions




Non Contentious Business

To identify agenda items which may be taken as non-contentious business.


RESOLVED that no items are taken as non-contentious business.


Committee Work Plan pdf icon PDF 19 KB


The Committee received its current work plan for the 2016/17 municipal year.  The unallocated items on the work plan were discussed and it was agreed that Corporate Risk 3 from the Corporate Risk Register had been previously been considered.


RESOLVED that Corporate Risks 4 and 7 would be considered at the 23 November 2016 meeting of this Committee.


Audited Annual Accounts 2015/16 pdf icon PDF 17 KB

Additional documents:


The Committee received the 2015/16 Statement of Accounts presented as appendix 1 to the report and a verbal update from Ernst &Young (the Council’s external auditor) representatives on progress with the audit exercise.


RESOLVED that the draft 2015/16 Statement of Accounts is noted

and referred to the Cabinet on 15 September 2016 for approval.


Management Letter of Representations 2015/16 pdf icon PDF 17 KB

Additional documents:


The Committee received the amended draft Letter of Representation regarding the audit of the 2015/16 financial statements.


RESOLVED that the draft Management Letter of Representation,

attached at Appendix 1 of the report, is agreed as amended and recommended to Cabinet on 15 September 2016 for formal acknowledgement.


Audit Results Report (ISA 260) pdf icon PDF 28 KB

Additional documents:


The Committee received a report, the amended item supplied at the meeting (appended to these minutes) and the external auditor’s findings on their audit of the Council’s financial statements and arrangements to secure value for money in the use of its resources. 


The Committee considered whether there were any significant matters to be referred to the Cabinet for their consideration alongside the Statement of Accounts.


The Committee congratulated the Head of Finance and his team for their

hard work and efforts in compiling the Statement of Accounts.




(a) the report is noted and no matters are considered significant

to refer to the Cabinet for consideration alongside the

Statement of Accounts at its meeting on 15 September 2016;


(b) the Value for Money assessment of the Council’s use of

resources, as contained within the report from the Council’s

appointed auditor, is noted;


(c) the continued progress made in the preparation of the

Statement of Accounts which, in preparation for the Government’s requirement for earlier production of local authority final accounts with effect from 2017/18, has facilitated both an earlier audit to be completed and an associated reduction in the requirement to make amendments to the draft accounts, is acknowledged.


Internal Audit Activity Report pdf icon PDF 39 KB

Additional documents:


The Committee received a report on the work undertaken by the Internal

Audit Team service.  This included the Recommendation Tracker, which was used to monitor the implementation of recommendations arising from previous internal audits.


The Committee expressed concerns regarding overdue audit reports and asked that the Head of Governance provide an explanation to the next meeting of this Committee should reports remain outstanding.


RESOLVED that the contents of the report are noted.


Risk Management Report pdf icon PDF 27 KB

Additional documents:


The Committee received the Risk Management Report and reviewed the Corporate Risk Register.


RESOLVED that the contents of the report and its appendix,

acknowledging the positive progress the Council has made in

recent years regarding risk management, is noted.


References from other Committees

Any references arising from meetings held after the publication of this agenda will be circulated separately.





Matters of Urgent Business

Such other business which, in the opinion of the Chairman, should be considered as a matter of urgency by reason of special circumstances to be specified in the minutes.