Agenda and decisions

Cabinet
Thursday, 2nd December, 2021 7.30 pm

Venue: Council Chamber, Civic Centre

Contact: Adam Rees 

Items
No. Item

1.

Apologies for absence

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

3.

Minutes pdf icon PDF 582 KB

To approve the minutes of the meeting held on 4 November 2021.

4.

Matters Arising

Any matters arising from the minutes of the previous meeting.

5.

Written Questions from the Public

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

6.

Written Questions from Councillors

To receive any questions from Councillors in accordance with Rule 11 of the Council Procedure Rules.

7.

Petitions

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

8.

Forward Plan pdf icon PDF 216 KB

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.

9.

Corporate Strategy pdf icon PDF 123 KB

Additional documents:

Decision:

RESOLVED that Cabinet recommended to Full Council that:

 

A     A new Corporate Strategy for 2021- 2023 attached at Appendix A to the report, is adopted.

 

B    Authority be delegated to the Chief Executive, in consultation with the Leader of the Council, to make minor and consequential amendments to the Corporate Strategy following strategic stakeholder consultation.

10.

Joint Finance and Performance Report, Quarter 2 2021/22 pdf icon PDF 217 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A     Noted the projected outturn position set out in sections three and four of Appendix A to this report for the second quarter (July – September) of 2021/22 as follow:

 

             i)        A projected overspend of £252,000 representing 0.4 per cent of the gross General Fund Budget.

 

            ii)        The Council performed on or above target for 40 out of 46 (87 per cent) of its monthly and quarterly Key Performance Indicators (KPIs); and successfully completed 14 out of 59 (24 per cent) of its service milestones.

11.

Housing Revenue Account, Quarter 2 Finance Report 2021/22 pdf icon PDF 252 KB

Decision:

RESOLVED that Cabinet noted:

 

A     The Quarter 2 – Housing Revenue Account (HRA) Budget Monitoring report as set out in the following paragraphs and in Appendix 1 to the report.

 

B    That the forecast HRA general working balance as at 31March 2022 will be £7.055 million.

12.

Capital Programmes, Quarter 2 Finance Report 2021/22 pdf icon PDF 380 KB

Decision:

RESOLVED that Cabinet:

 

A     Noted the progress in the delivery of the Council’s Housing and Non Housing Capital Programmes at Quarter 2 as follows:

 

             i)        The current budget for the Housing Capital Programme (HCP) is £38.923 million.  The forecast outturn and proposed revised budget is £27.332 million, comprising £24.083 million for the Core Housing programme and £3.248 million for New Build developments.

 

            ii)        The current budget for the Non Housing Capital Programme (NHCP) is £23.346 million.  The forecast outturn and proposed revised budget is £11.796 million.

 

B    Approved the removal from the HCP of the balance of the Brenthall Towers budget totalling £734,995 as this scheme is no longer progressing.

 

C    Approved the removal from the HCP of the balance of the Stackfield budget totalling £131,857 as this scheme has been removed.

 

D    Noted the various delays encountered across the Capital Programmes, many of which are as a direct result of the Covid-19 Pandemic and the subsequent impact this has had on the ability to source materials, resulting in price increases.

 

E     Approved a virement of £99,589 from the existing NHCP scheme for the Bush Fair Pavilion to fund the replacement of buried pipework and Courtyard work at Netteswellbury Farm and St. Andrews Church. The balance of the Bush Fair Pavilion scheme has been re-profiled to 2022/23.

 

F     Approved the inclusion in the 2021/22 NHCP of an additional £783,750 for works to commence projects at the Bus Station, Broadwalk and Staple Tye as part of the Towns Fund grant. The £23.7 million grant was confirmed by the Ministry for Housing, Communities and Local Government (MHCLG) in June 2021.

 

G    Approved an increase of £217,581 to the Paddling Pools and Splash Parks current 2021/22 budget to £823,581. This follows on from Key Decision Number I02905 approved at Cabinet on 14/10/21 for the conversion of the Staple Tye paddling Pool to a Splash Park with retained paddling pool element.

 

H    Approved the inclusion of the installation of a new Fire Alarm and Learning Centre Conference Facilities at Pet’s Corner, totalling £17,000. Both schemes are to be funded from underspends within the current approved NHCP.

 

I       Approved that £180,000 is brought forward from 2022/23 to 2021/22 to align with the timeframe of works anticipated at 4 The Hill.

 

J     Approved re-profiling of capital budgets as set out in Appendices A and B to the report.

13.

Adoption of Harlow Design Guide pdf icon PDF 164 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A     Noted the responses received to the consultation and approves the consequential amendments made to the Design Guide Addendum Supplementary Planning Document (SPD).

 

B    Formally adopted the SPD as set out in the Appendix A to this report.

14.

Contract Award for External Refurbishment at 19-22, 35-38, 41-44, 55-58, 158-161, 167-170, 189-192 and 198-201 Potters Field pdf icon PDF 120 KB

Decision:

RESOLVED that:

 

A     The most advantageous tender in consideration of price and quality combined as submitted by Contractor A, be accepted in the sum of £322,425.00 for the delivery of the external refurbishment of eight blocks, subject to contract and Leaseholder Consultation.

15.

Partnership Grant Review pdf icon PDF 130 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A     Agreed minor amendments to the current arrangements for the provision of partnership grants to community and voluntary sector organisations, as set out in the report.

16.

Cabinet Appointments pdf icon PDF 23 KB

17.

Communications from Committees/Working Groups/Parties and Panels

17a

Referral from Cabinet Policy Development Working Group - Open Space Supplementary Planning Document - Approval for Consultation pdf icon PDF 348 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A     Approved theDraft Open Space Standards and Biodiversity SupplementaryPlanning Document(as setoutatAppendixA tothereport),to enableit tobe published for thepurposesofconsultation underSection12(b) of TheTown andCountry Planning(Local Planning) (England) Regulations 2012(as amended).

 

B    Delegated authority to the Director of Strategic Growth and Regenerationto make and approveanyminor or inconsequentialamendmentsto theDraft Open Space Standards and Biodiversity SupplementaryPlanningDocumentarisingfrom thestatutory consultation.

17b

Referral from Cabinet Policy Development Working Group - Local Council Tax Support Scheme Proposals pdf icon PDF 190 KB

Additional documents:

Decision:

RESOLVED that Cabinet recommended to Full Council that:

 

A     The current Local Council Tax Support Scheme (LCTSS) remains unchanged for the 2022/23 financial year.

17c

Referral from Cabinet Policy Development Working Group - Treasury Management Strategy Statement pdf icon PDF 189 KB

Additional documents:

Decision:

RESOLVED that:

 

A     The report attached as (Appendix A to the report) be noted.

18.

Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

18a

Minutes of meeting Thursday, 7 October 2021 of Cabinet Policy Development Working Group pdf icon PDF 181 KB

19.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.