Agenda and minutes

Council
Thursday, 9th December, 2021 7.30 pm

Venue: Council Chamber, Civic Centre

Contact: Lisa Thornett 

Items
No. Item

55.

Apologies for Absence

Minutes:

Apologies for absence were received from David Carter, Nick Churchill, Alastair Gunn, Michael Hardware, Eugenie Harvey, Maggie Hulcoop, Andrew Johnson, Shona Johnson, John Strachan, Mark Wilkinson and Gareth Williams.

56.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

57.

Minutes pdf icon PDF 604 KB

To agree the minutes of the meeting held on 28 October 2021

Minutes:

RESOLVED that the minutes of the meeting held on 28 October 2021 are agreed as a correct record and signed by the Chair.

58.

Communications from the Chair

Minutes:

None.

59.

Petitions from the Public

Minutes:

None.

60.

Questions from the Public

Minutes:

None.

61.

Questions from Councillors pdf icon PDF 236 KB

Minutes:

The questions, together with the answers, are appended to the minutes.

62.

Motions from Councillors

Minutes:

None.

63.

References from Cabinet and Committees

63a

Referral from Licensing Committee - Adoption of Street Trading Policy pdf icon PDF 106 KB

The Licensing Committee recommended to Full Council that the Street Trading Policy, attached as Appendix 2 to the report, is adopted.

Additional documents:

Minutes:

Proposed by Councillor Joel Charles (seconded by Council John Steer) it was:

 

RESOLVED that Full Council agrees the adoption of the proposed Street Trading Policy 2021-2026 as set out in Appendix 2 to the report.

63b

Referral from Audit and Standards Committee - Auditor Appointment pdf icon PDF 129 KB

The Audit and Standards Committee recommended to Full Council that:

 

     i)        The Council participates in the national procurement process led by Public Sector Audit Appointments Limited (PSAA) for the appointment of its external auditors.

 

    ii)        Delegated authority be granted to the Director of Finance, as the Council’s statutory officer under Section 151 of the Local Government Act 1972 to formally give notice of the Council’s intention to opt in to the PSAA procurement exercise.

Additional documents:

Minutes:

Proposed by Councillor Matthew Saggers (seconded by Councillor James Leppard) it was:


RESOLVED that:

 

A     Full Council agrees that Harlow Council participates in the national procurement process led by Public Sector Audit Appointments Limited (PSAA) for the appointment of its external auditors.

 

B     Delegated authority be granted to the Director of Finance, as the Council’s statutory officer under Section 151 of the Local Government Act 1972 to formally give notice of the Council’s intention to opt in to the PSAA procurement exercise.

63c

Referral from Electoral Review Working Group - Harlow Council Electoral Cycles pdf icon PDF 191 KB

The Electoral Review Working Group has recommended to Full Council that the Council does not proceed with public consultation on opting for all out elections at this time.

Additional documents:

Minutes:

Proposed by Councillor Simon Carter (seconded by Councillor James Leppard) it was:

 

RESOLVED that the Council does not proceed with public consultation on opting for all out elections at this time.

63d

Referral from Cabinet - Corporate Strategy pdf icon PDF 123 KB

Cabinet has recommended to Full Council that:

 

     i)        A new Corporate Strategy for 2021- 2023 attached at Appendix A to the report, is adopted.

 

    ii)        Authority be delegated to the Chief Executive, in consultation with the Leader of the Council, to make minor and consequential amendments to the Corporate Strategy following strategic stakeholder consultation.

Additional documents:

Minutes:

Proposed by Councillor Russell Perrin (seconded by Councillor Joel Charles) it was:

 

RESOLVED that:

 

A     A new Corporate Strategy for 2021- 2023, attached at Appendix A to the

report, is adopted.

 

B     Authority be delegated to the Chief Executive, in consultation with the Leader

of the Council, to make minor and consequential amendments to the

Corporate Strategy following strategic stakeholder consultation.

 

 

63e

Referral from Cabinet - Local Council Tax Support Scheme Proposals pdf icon PDF 190 KB

Cabinet has recommended to Full Council that the current Local Council Tax Support Scheme (LCTSS) remains unchanged for the 2022/23 financial year.

Additional documents:

Minutes:

Proposed by Councillor Russell Perrin (seconded by Councillor James Leppard) it was:

 

RESOLVED that the current Local Council Tax Support Scheme (LCTSS) remains unchanged for the 2022/23 financial year.

64.

Reports from Officers

Minutes:

None.

64a

Polling Station Review pdf icon PDF 125 KB

Additional documents:

Minutes:

Proposed by Councillor Russell Perrin (seconded by Councillor Joel Charles) it was:

 

RESOLVED that:

 

A     The following changes to the Polling Districts and Places will take place with effect from 1 December 2021:

 

              i)        CA – Great Parndon East - Great Parndon Community Association to be designated as the polling place for all elections.

 

             ii)        DB – Harlow Common West - The Royal British Legion to be

designated as the polling place for all elections.

 

            iii)        EB – Little Parndon and Hare Street South - Harlow Youth Centre to be designated as the polling place for all elections.

 

           iv)        EC – Little Parndon and Hare Street West - St Thomas More Church

Hall to be designated as the polling place for all elections.

 

B     A further consultation is to be carried out to create two polling districts and two polling places in the Netteswell ward.

65.

Appointment to Committees, Sub Committee and Panels of the Council and their Chairs and Vice Chairs pdf icon PDF 112 KB

Additional documents:

Minutes:

Full Council received a report which set out updated appointments to Committees, Sub Committee and Panels of the Council and their Chairs and Vice Chairs.

 

Proposed by Councillor Russell Perrin (seconded by Councillor Joel Charles) it was:

 

RESOLVED that Councillors are appointed as members/substitute members of the Council Committees, Sub Committees and Panels as set out in the report.

66.

Appointment of Council Representatives on Outside Bodies pdf icon PDF 115 KB

Minutes:

Full Council received a report which set out updated appointments to Council Representatives on Outside Bodies.

 

Proposed by Councillor Russell Perrin (seconded by Joel Charles) it was:

 

RESOLVED that Councillors are appointed as Council Representatives on Outside Bodies as set out in the report.

 

67.

Minutes of Cabinet and Committee Meetings

To note the following Cabinet and Committee minutes:

Minutes:

RESOLVED that the minutes of the following meetings are noted.

67a

Minutes of meeting Thursday, 14 October 2021 of Cabinet pdf icon PDF 541 KB

67b

Minutes of meeting Thursday, 4 November 2021 of Cabinet pdf icon PDF 582 KB

67c

Minutes of meeting Tuesday, 16 November 2021 of Licensing Committee

67d

Minutes of meeting Wednesday, 24 November 2021 of Audit and Standards Committee pdf icon PDF 183 KB

68.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.