Agenda and draft minutes

Council
Thursday, 15th July, 2021 7.30 pm

Venue: Council Chamber, Civic Centre

Contact: Lisa Thornett 

Items
No. Item

16.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Eugenie Harvey, Eddie Johnson, Sue Livings and John Strachan.

17.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

18.

Minutes pdf icon PDF 189 KB

To agree the minutes of the meeting held on 20 May 2021.

Minutes:

RESOLVED that the minutes of the meeting held on 20 May 2021 are agreed as a correct record and signed by the Chairman.

19.

Communications from the Chair

Minutes:

The Chair advised that he had attended a number of events including visiting Raised Roof with Councillor Maggie Hulcoop, meeting with the Mayor of Chelmsford and attending the Rugby Club.

20.

Petitions from the Public

Minutes:

None.

21.

Questions from the Public pdf icon PDF 203 KB

Additional documents:

Minutes:

The questions, together with the answers, are appended to the minutes.

22.

Questions from Councillors pdf icon PDF 228 KB

Additional documents:

Minutes:

The questions, together with the answers, are appended to the minutes.

23.

Motions from Councillors

23a

Protection of Green Spaces

Proposed by Chris Vince (seconded by Councillor Mike Danvers):

 

This Council notes:

 

     i)        Harlow's green spaces are incredibly important to people in our town and in particular Harlow's playing fields owned by Harlow Council are utilised by families of all ages.

 

    ii)        During the pandemic the importance of Harlow's playing fields has increased with families who do not have their own gardens finding them the only source of entertainment for their children.

 

   iii)        The previous Labour administration worked hard to ensure that Harlow's playing fields were protected and ensured that they were not earmarked for development on the local plan.

 

   iv)        The decision taken at the development management committee on the 8th of June to allow building on the Purford green site sets a dangerous precedent for future development.

 

    v)        Furthermore it was decided that compensation for this development would not be spent in the local vicinity but on the other side of Harlow.

 

This Council resolves that:

 

     i)        It implements as strong a protection as possible for Harlow playing fields within the emerging Open Space Strategy.

 

    ii)        Compensation for developments will be spent locally for the benefit of Harlow residents.

 

   iii)        The Local Plan should be respected by all councillors and officers.

Minutes:

Proposed by Councillor Chris Vince (seconded by Councillor Mike Danvers):

 

This Council notes:

 

i)              Harlow's green spaces are incredibly important to people in our town and in particular Harlow's playing fields owned by Harlow Council are utilised by families of all ages.

 

ii)             During the pandemic the importance of Harlow's playing fields has increased with families who do not have their own gardens finding them the only source of entertainment for their children.

 

iii)            The previous Labour administration worked hard to ensure that Harlow's playing fields were protected and ensured that they were not earmarked for development on the local plan.

 

iv)           The decision taken at the development management committee on the 8th of June to allow building on the Purford green site sets a dangerous precedent for future development.

 

v)            Furthermore it was decided that compensation for this development would not be spent in the local vicinity but on the other side of Harlow.

 

This Council resolves that:

 

i)              It implements as strong a protection as possible for Harlow playing fields within the emerging Open Space Strategy.

 

ii)             Compensation for developments will be spent locally for the benefit of Harlow residents.

 

iii)            The Local Plan should be respected by all councillors and officers.

 

Councillor Michael Hardware (seconded by Councillor David Carter) proposed that the motion was amended as follows:

 

The council notes that:

 

              i)        There is cross-party agreement that Harlow's green spaces, including playing fields, are incredibly important to people in our town and are utilised by families of all ages.

 

             ii)        During the pandemic the importance of Harlow's green spaces and playing fields has increased with families who do not have their own gardens finding them the only source of entertainment for their children.

 

            iii)        Current and previous local plans ensure that Harlow's green spaces and playing fields were protected and not earmarked for development.

 

           iv)        The Development Management Committee consent on 8th June included compensation for the loss of the playing field going to Church Langley.

 

This Council resolves that:

 

i)              It implements protection for Harlow’s open spaces and playing fields within the emerging Open Space Strategy, Town Plan and Local Plan review when it happens.

 

ii)             Where possible, that compensation for developments will be spent as locally as possible for the benefit of Harlow residents most affected by that development.

 

iii)            The Local Plan should be respected by all councillors and officers.

 

The amended motion was agreed by the consent of the meeting and became the substantive motion.

 

RESOLVED that the substantive motion was carried.

 

24.

Main Debate

In accordance with Council Procedure Rule 17.3, the Chair will call on the Leader of the Council to introduce the debate on the work undertaken by the Council on 2020/21 municipal year together with any highlights, pressures and potential issues for the coming year.

Minutes:

It was agreed to suspend Council Procedure Rule 17.2 f) to allow one hour for the Main Debate.

 

In accordance with Council Procedure Rule 17.3, the Chair called on the Leader of the Council to introduce the debate on the work undertaken by the Council in 2020/21 municipal year together with any highlights, pressures and potential issues for the coming year. The Leader of the Opposition was given the opportunity to respond to the debate. The Leader of the Council outlined the Council’s continued approach in response to the Covid-19 Pandemic and the Council’s plans for meeting with challenges so as to provide services to the Town for the benefit of its residents.

25.

References from Cabinet and Committees

25a

Referral from Audit and Standards Committee - Audit and Standards Committee Annual Report 2020/21 pdf icon PDF 217 KB

The Audit and Standards Committee recommended to Full Council that the Annual Report for the Audit and Standards Committee for 2020/21 be agreed.

Minutes:

Full Council considered a referral from the Audit and Standards Committee to note its annual report.

 

RESOLVED that the Audit and Standards Committee’s annual report for 2020/21 be noted.

25b

Referral from Scrutiny Committee - Annual Report of the Scrutiny Committee 2020/21 pdf icon PDF 106 KB

The Scrutiny Committee recommended to Full Council that it notes the report.

Minutes:

Full Council considered a referral from the Scrutiny Committee to note its annual report.

 

RESOLVED that the Scrutiny Committee’s annual report for 2020/21 be noted.

25c

Referral from Scrutiny Committee - Call In Sub Committee Procedures pdf icon PDF 108 KB

The Scrutiny Committee recommended to Full Council that the procedure for modifying or withdrawing a call in (attached as Appendix A to the report) be adopted and included in the Constitution.

Additional documents:

Minutes:

Full Council considered a referral from the Scrutiny Committee on the Call In Sub Committee Procedures.

 

RESOLVED that the procedure for modifying or withdrawing a call in (attached as Appendix A to the report) be adopted and included in the Constitution

26.

Reports from Officers

Minutes:

None.

27.

Minutes of Cabinet and Committee Meetings

To note the following Cabinet and Committee minutes:

Minutes:

RESOLVED that the minutes of the following meetings are noted.

27a

Minutes of meeting Thursday, 25 March 2021 of Cabinet pdf icon PDF 199 KB

27b

Minutes of meeting Wednesday, 14 April 2021 of Development Management Committee pdf icon PDF 189 KB

27c

Minutes of meeting Tuesday, 8 June 2021 of Development Management Committee pdf icon PDF 84 KB

27d

Minutes of meeting Wednesday, 16 June 2021 of Audit & Standards Committee pdf icon PDF 182 KB

27e

Minutes of meeting Thursday, 17 June 2021 of Cabinet pdf icon PDF 185 KB

28.

Matters of Urgent Business pdf icon PDF 206 KB

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.