Agenda and draft minutes

Shareholder Sub Committee
Tuesday, 29th April, 2025 7.00 pm

Venue: Council Chamber, Civic Centre. View directions

Contact: Email: governance@harlow.gov.uk

Items
No.	Item
46.	Apologies for absence Minutes: None.
47.	Declarations of Interest Councillors’ declarations of interest (if any) in relation to any items on the agenda. Minutes: None.
48.	Minutes PDF 187 KB To approve the minutes of the meeting held on 29 January 2025 Minutes: RESOLVED that the minutes of the meeting held on 29 January 2025 are agreed as a correct record and signed by the Leader.
49.	Matters Arising Any matters arising from the minutes of the previous meeting. Minutes: None.
50.	Shareholder Report PDF 152 KB Minutes: The Sub Committee received the latest Shareholder Report. RESOLVED that the Sub Committee noted the performance HTS in quarter 4 of 2024/25.
51.	HTS Group - Business Plan Update PDF 360 KB Minutes: The Sub Committee a business plan update report from HTS Group. It was agreed that the updated target completion dates would be circulated to the Sub Committee. RESOLVED that the Sub Committee noted the report.
52.	HTS Group - Quarterly Business Report PDF 167 KB Additional documents: Item 8 - SSC - Appendix A - Update on Roofing Guttering Aged WIP Clearance Plan , item 52. PDF 247 KB Minutes: The Sub Committee received a quarterly business report from HTS Group. RESOLVED that the Sub Committee noted the report.
53.	HTS Group Governance Arrangements - Updated Articles of Association PDF 146 KB Additional documents: Appendix A - HTSG Ltd Articles of Association , item 53. PDF 340 KB Appendix B - HTS (P&E) Ltd Articles of Association 16 July 2024 , item 53. PDF 409 KB Appendix C - HTSG Ltd Written Shareholder Special Resolution , item 53. PDF 205 KB Appendix D - HTS(PE) Ltd Written Shareholder Special Resolution , item 53. PDF 221 KB Minutes: The Sub Committee received a report on updated Articles of Association for HTS Group, which sought approval for the revised Articles of Association and the appointment of Directors to the HTS Board. RESOLVED that the Sub Committee: A Approved the proposed Articles of Association for both HTS Group Limited and HTS P&E Company (attached as appendices A and B to the report) B Approved the special resolutions (attached as appendices C and D to the report) for the adoption of the new Articles and authorised an appointed representative of the Shareholder to sign the special resolutions on the Shareholder’s behalf. C Approve the appointment of Giles Clarke and Julie Ellis, Council Executive Directors to the HTS Group Board with effect from 1 May 2025. D Approved the re-appointment of Mark Everard as Independent Director to the HTS Board with effect from 1 May 2025. E Noted that due to the changes to the Articles of Association for HTS Group and HTS P&E, the Governance Agreement and Delegations Matrix require consideration and subsequent revisions. These will be contemplated and brought forward for approval at a future meeting, to reflect the updated governance arrangements. F Noted that upon approval and signature of the special resolutions, the new Articles of Association will be filed with Companies House in accordance with statutory requirements.
54.	HTS Group - Statutory Accounts 2023/24 PDF 190 KB Additional documents: Item 12 - Stat Accounts - Appendix A - HTS Group Limited Final Signed Accounts 2024 , item 54. PDF 13 MB Item 12 - Stat Accounts - Appendix B - HTS (Property & Environment) Limited Final Signed Accounts 2024 , item 54. PDF 11 MB Item 12 - Stat Accounts - Appendix C - HTS (Housing & Regeneration) Limited Final Signed Accounts 2024 , item 54. PDF 7 MB Minutes: The Sub Committee received the statutory accounts for 2023/24. RESOLVED that the Sub Committee noted the HTS Group Ltd Audited Statutory Accounts attached as Appendix A to the report.
55.	Date of next meeting Minutes: The Leader noted that the dates would be included in the meeting schedule considered by Annual Council on 15 May 2025.
56.	Matters of Urgent Business Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes. Minutes: None.
57.	Exclusion of the Press The Chair will move that the following item be taken in private session on the grounds that it is likely to involve the disclosure of exempt information as specified under Paragraph 3 of Part One of Schedule 12A of the Local Government Act 1972, if and so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information). Minutes: RESOLVED that the following item be taken in private session on the grounds that it is likely to involve the disclosure of exempt information as specified under Paragraph 3 of Part One of Schedule 12A of the Local Government Act 1972, if and so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).
58.	Partnering Advisor - Phase 1 Report View the reasons why item 58. is restricted Minutes: The Sub Committee received a report on the phase 1 work carried out by 4i Solutions on HTS’ financial and operational performance. RESOLVED that the Sub Committee: A Reviewed and noted the 4i Solutions analysis. B Noted the second phase of this project, aimed at introducing new contractual terms, performance indicators and payment mechanisms now commences with further recommendations being considered by this Committee in June 2025.
59.	HTS 2024/25 Year-End Forecast View the reasons why item 59. is restricted Minutes: The Sub Committee received a report on HTS’ 2024/25 year-end financial forecast. RESLOLVED that the Sub Committee noted the report.