Agenda and minutes

None.

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

None.

To approve the minutes of the meeting held on 19 January 2017.

RESOLVED that the minutes of the meeting held on 19 January 2017 are agreed as a correct record and signed by the Leader.

Any matters arising from the minutes of the previous meeting.

To develop the Sub-Committee’s Work Plan for the year.

The Sub-Committee considered items to be included on its Work Plan.

Councillor Clempner said that he wanted the Sub-Committee to look at the form, nature and timeliness of reporting. The reporting needed to provide enough detail to ensure that targets corresponded with Key Performance Indicators (KPIs).

RESOLVED that making available of information in a timely manner, and a review of the content and style of performance reports would be included on the Sub-Committee’s Work Plan.

To review the latest operational and performance reports:

·         Operational Delivery and Overall Performance Update

·         Review of Contract Key Performance Indicators – March 2017

John Phillips, Managing Director of HTS (Property and Environment) Limited, gave an update on operational performance following the transition from Kier Harlow Ltd. He said that the transition had been successful and he was pleased about the way in which health and safety had been handled.

Following a question by Councillor Purton, John Phillips explained that a plan was being developed in order to improve tracking operations. They had visited Oxford City Council who had already implemented a tracking system for their grass cutting service.

In reply to a question by Councillor Clempner about projected profit for the current financial, John Phillips said that monthly profits would increase as new revenue streams came online. These increased revenue streams would allow HTS to meet their projected profit for the financial year.

RESOLVED that the report was noted.

The Sub-Committee considered the Risk Register. Councillor Clempner asked that future Risk Registers include target dates for resolution, key milestones and the date the risk was resolved.

RESOLVED that the report was noted.

Andrew Murray, Head of Housing, said a report on performance against the objectives of the balanced scorecard would be prepared for the next meeting of the Sub-Committee.

RESOLVED that the report was noted.

None.

None.

To deal with any matters of an urgent nature.

None.

Monday 4 September 2017.

4 September 2017.