Agenda and draft minutes

Shareholder Sub Committee
Tuesday, 29th September, 2020 7.30 pm

Venue: Zoom - Online. View directions

Contact: Adam Rees 

Items
No. Item

1.

Apologies for absence

Minutes:

None.

2.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

3.

Minutes pdf icon PDF 56 KB

To approve the minutes of the meeting held on 7 November 2019.

Minutes:

RESOLVED that the minutes of the meeting held on 7 November 2019 are agreed as a correct record and signed by the Leader.

4.

Matters Arising

Any matters arising from the minutes of the previous meeting.

4a

Minute 16 - Matters Arising

Minutes:

Councillor Ingall confirmed that the report on HTS (Housing and Regeneration) Company, approved under emergency Chief Executive Powers in April 2020, was forwarded to Cabinet in September 2020.

4b

Minute 21 - Replacement of HTS (Property and Environment) Ltd Fleet

Minutes:

Councillor Ingall confirmed that HTS had now acquired three electric vehicles.

5.

Sub Committee Work Plan pdf icon PDF 40 KB

To review the Sub Committee’s work plan

Minutes:

The Sub Committee agreed to meet quarterly and a schedule of dates would be sent to the Sub Committee for approval.

 

RESOLVED that the Work Plan was noted and a temporary cycle of meetings would be established to focus on Covid-19 recovery.

6.

Operational and Performance Reports

6a

Operational and Finance Report pdf icon PDF 269 KB

Additional documents:

Minutes:

The Sub Committee received a report on the HTS (Property & Environment) Ltd performance and finance summary together with its Covid-19 status update. It reported that HTS (Property and Environment) Ltd was continuing to; establish its recovery on operational activity across all work streams for the period April to July 2020, building up its business resilience in case of a further restrictions having to be applied, and enhancing communication methods.

 

RESOLVED that the Sub Committee noted HTS (Property & Environment) Ltd (HTS) performance and finance summary together with its Covid-19 status update which covered operational activity across all work streams for the period April to July 2020 as followed:

 

i)             Operational – The report illustrated HTS performance against KPIs targets set including a summary of customer service update highlighting the impact of Covid-19 crisis.

 

ii)            Financial – Financial analysis provided a review of HTS position against forecast and the additional costs due to Covid-19 crisis.

 

iii)           Status Update - HTS services were significantly impacted during the crisis and performance has been much lower as a result of the restrictions imposed by the government due to Covid-19. The report underlined steps taken to respond to and begin the process of social and economic recovery of Harlow.

 

6b

Social Impact Report 2019/20 pdf icon PDF 517 KB

To note the Social Impact Report 2019/20.

Minutes:

The Sub Committee received a report on HTS Social Impact for 2019/20.

 

RESOLVED that the Sub Committee noted the report and requested that further benchmarking was undertaken to develop a set of strategic performance indicators.

 

7.

Best Value Update Report pdf icon PDF 53 KB

Additional documents:

Minutes:

The Sub Committee received a report on the Best Value Review Update.

 

RESOLVED that the Sub Committee:

 

A     Noted the progress on the Best Value Review Action Plan

 

B     Noted the BAU Action Plan progress to date and continues to monitor Covid-19 delayed actions

8.

Responsive Repairs and Customer Access Review pdf icon PDF 72 KB

Minutes:

The Sub Committee received a report on the Responsive Repairs and Customer Access Review.

 

RESOLVED that the Sub Committee noted the progress in the report.

9.

Appointment of HTS Group Ltd Managing Director pdf icon PDF 50 KB

Minutes:

The Sub Committee received a report on proposals for the continuing appointment of the HTS Group Ltd Managing Director. John Phillips, HTS Group Ltd Managing Director, left the meeting for the consideration of this item.

 

RESOLVED that the Sub Committee ratified:

 

A     The decision of HTS Group Board to appoint the Managing Director of HTS (Property and Environment) Ltd and HTS (Housing and Regeneration) Ltd to the role of Managing Director HTS Group Ltd.

 

B    That the term of this appointment is to be extended until 31 January 2027 based upon no changes to the Terms and Conditions of employment or current remuneration.

10.

Referrals from Cabinet

To note the following referrals from Cabinet.

10a

Report of the Covid-19 Recovery Working Group pdf icon PDF 328 KB

Minutes:

The Sub Committee received a report of the Covid-19 Recovery Working Group.

 

RESOLVED that the Sub Committee noted the report.

10b

Terms of Reference pdf icon PDF 43 KB

Minutes:

The Sub Committee received the Terms of Reference for the Covid-19 Recovery Working Group.

 

RESOLVED that the Sub Committee noted the Terms of Reference.

10c

HTS (Housing and Regeneration) Company Business Plan pdf icon PDF 67 KB

Additional documents:

Minutes:

The Sub Committee received the HTS (Housing and Regeneration) Company Business Plan.

 

RESOLVED that the Sub Committee noted the Business Plan, attached as Appendix A to the report, and requested that further acquisition policies that demonstrated value for money were developed.  

11.

HTS Group Ltd Reports

To note the following reports.

11a

Reference from HTS Group Board - Annual Report and Financial Statement at Year End 31 March 2020 pdf icon PDF 311 KB

Minutes:

The Sub Committee received the HTS Group Limited Annual Report and Financial Statements for the year ended 31 March 2020.

 

RESOLVED that the Sub Committee noted the report.

11b

Reference from HTS (Housing and Regeneration) Company - Scheme of Delegation pdf icon PDF 139 KB

Additional documents:

Minutes:

The Sub Committee received the HTS (Housing and Regeneration) Limited Scheme of Delegations.

 

RESOLVED that the Sub Committee noted the HTS (Housing and Regeneration) Limited Scheme of Delegations attached in Appendix A to the report.

11c

Reference from HTS (Property and Environment) Ltd - Management Accounts 2019/20 pdf icon PDF 2 MB

Minutes:

The Sub Committee received the HTS (Property and Environment) Limited Annual Report and Financial Statements for the year ended 31 March 2020.

 

RESOLVED that the Sub Committee noted the HTS (Property and Environment) Limited Annual Report and Financial Statements for the year ended 31 March 2020.

12.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.

13.

Date of next meeting

18 March 2021.

Minutes:

The date of the next meeting would be agreed and circulated.