Agenda and draft minutes

Scrutiny Committee
Tuesday, 7th December, 2021 7.30 pm

Venue: Council Chamber - Civic Centre

Contact: Adam Rees 

Items
No. Item

28.

Apologies for Absence and Substitutions

Minutes:

Apologies for absence were received from Councillors Shona Johnson and Nicky Purse.

29.

Declarations of Interest

To receive Councillors’ declarations of interest (if any) in relation to any matters on the agenda.

Minutes:

Councillor David Carter declared a non-pecuniary interest as a site rep for Harlow Allotment Association.

30.

Minutes pdf icon PDF 187 KB

To approve the minutes of the meeting held on 14 September 2021.

Minutes:

RESOLVED that the minutes of the meeting held on 14 September 2021 are agreed as a correct record and signed by the Chair.

31.

Matters arising

Minutes:

None.

32.

Written questions from members of the public

To receive any questions from members of the public in accordance with Council Procedure Rule 10.

Minutes:

None.

33.

Written questions from Councillors

To receive any questions from Councillors in accordance with Council Procedure Rule 11.

Minutes:

None.

34.

Responses of the Cabinet to Reports of the Scrutiny Committee

To consider responses (if any) of the Cabinet to reports and recommendations from the Committee.

Minutes:

None.

35.

Delivery of Council House Building Programme - Update pdf icon PDF 205 KB

Additional documents:

Minutes:

The Chair said that this item had been withdrawn from the agenda as the Portfolio Holder responsible had been changed. A report would now be considered at the February meeting.

 

It was agreed that Councillors Simon Carter and Dan Swords would be invited to the meeting.

36.

Allotments - Initial Report pdf icon PDF 205 KB

Minutes:

The Committee considered an initial report on allotments. The Committee agreed to add the following terms of reference to the review:

 

             i)        To understand the different types of people who use allotments;

 

            ii)        To look at examples of best practice;

 

           iii)        To identify how allotments can be linked into the Council’s corporate priorities in the emerging Corporate Strategy;

 

           iv)        To understand how younger people can be encouraged to use allotments; and

 

            v)        To identify potential grant funding opportunities

 

RESOLVED that:

 

A     A Councillor Task and Finish group comprising Councillors David Carter and Tony Durcan, supported by officers from appropriate Council services and HTS (P&E), be established to review existing allotment provision.

 

B    The terms of reference, set in paragraph 6 of the report, as amended above, be agreed.

37.

Review of Turnout in Local Elections - Final Report pdf icon PDF 210 KB

Additional documents:

Minutes:

The Committee received a report of turnout in local elections. It was agreed that a copy of the postal vote form would be included in the next edition of Harlow Times.

 

RESOLVED that:

 

A     The Returning Officer be requested to develop an action plan to deal with issues identified by the survey that are within the control of the Council on:

 

                             i)        Specific issues raised about polling stations; and

 

                            ii)        Communications on voting options and absent voting.

 

B    A copy of the postal vote form would be included in the next edition of Harlow Times.

38.

Work Plan pdf icon PDF 110 KB

To review the Committee’s work plan for the current year.

Additional documents:

Minutes:

The Committee received a report summarising its work plan.

 

RESOLVED that the work plan be noted as appended to the minutes.

39.

References from Other Committees

Minutes:

None.

40.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.