Agenda, decisions and draft minutes

Cabinet
Thursday, 21st July, 2022 7.30 pm

Venue: Council Chamber, Civic Centre

Contact: Adam Rees 

Items
No. Item

18.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Michael Hardware.

19.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Minutes:

None.

20.

Minutes pdf icon PDF 378 KB

To approve the minutes of the meeting held on 16 June 2022.

Minutes:

RESOLVED that the minutes of the meeting held on 16 June 2022 are agreed as a correct record and signed by the Leader.

21.

Matters Arising

Any matters arising from the minutes of the previous meeting.

Minutes:

None.

 

The Leader said that the Year End Joint Finance and Performance Report 2021/22 would now be considered at the September meeting. This would allow the KPIs to better align with the new Corporate Strategy.

22.

Written Questions from the Public pdf icon PDF 201 KB

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

Additional documents:

Minutes:

The questions, together with the answers, are appended to the minutes.

23.

Written Questions from Councillors pdf icon PDF 202 KB

To receive any questions from Councillors in accordance with Rule 10 of the Council Procedure Rules.

Additional documents:

Minutes:

The questions, together with the answers, are appended to the minutes.

24.

Petitions

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

Minutes:

None.

25.

Forward Plan pdf icon PDF 268 KB

To note the Forward Plan, which lists all upcoming Cabinet decisions and provides notice of key decisions and those expected to be taken in private session.

Minutes:

RESOLVED that the Forward Plan is noted.

26.

Recent Relevant Decisions Taken by The Leader, Deputy or Portfolio Holder(s)

To note recent Portfolio Holder decisions taken under delegated powers, as attached:

Minutes:

RESOLVED that the following decisions be noted.

26a

Leader of the Council - 17 June 2022 pdf icon PDF 101 KB

26b

Portfolio Holder for Housing - 22 June 2022 pdf icon PDF 9 KB

26c

Deputy Leader and Portfolio Holder for Regeneration - 8 July pdf icon PDF 8 KB

27.

Year End 2021/22 Finance and Performance Report

Minutes:

This item had been withdrawn from the agenda.

28.

Housing Revenue Account Outturn Report 2021/22 pdf icon PDF 242 KB

Decision:

RESOLVED that Cabinet:

 

A    Noted the Housing Revenue Account (HRA) Outturn Report 2021/22 as set out in the report and Appendix 1 of the report.

 

B    Approved the £294,000 in revenue carry forward requests as set out in Appendix 2 to the report.

 

C    Noted that the HRA general working balance as at 31 March 2022 is £12.372 million as set out in Table 1 of the report.

 

D    Noted that the Major Repairs Reserve balance as at 31 March 2022 is £0 million as set out in Table 3 of the report.

Minutes:

Cabinet received the Housing Revenue Account outturn report for 2021/22.

 

Proposed by Councillor Simon Carter (seconded by Councillor James Leppard) it was:

 

RESOLVED that Cabinet:

 

A    Noted the Housing Revenue Account (HRA) Outturn Report 2021/22 as set out in the report and Appendix 1 of the report.

 

B    Approved the £294,000 in revenue carry forward requests as set out in Appendix 2 to the report.

 

C    Noted that the HRA general working balance as at 31 March 2022 is £12.372 million as set out in Table 1 of the report.

 

D    Noted that the Major Repairs Reserve balance as at 31 March 2022 is £0 million as set out in Table 3 of the report.

29.

Capital Programmes Outturn Report 2021/22 pdf icon PDF 354 KB

Decision:

RESOLVED that Cabinet:

 

A    Noted that the Housing Capital Programme (HCP) final outturn for 2021/22 is £18.522 million as set out in Appendix 1 to the report.

 

B    Approved £2.762 million reprofiling of capital schemes from 2021/22 HCP into 2022/23 as set out in Appendix 2 to the report.

 

C    Noted that the Non-Housing Capital Programme (NHCP) final outturn for 2021/22 is £7.686 million as set out in Appendix 3 to the report.

 

D    Approved the £4.163 million reprofiling of capital schemes from 2021/22 NHCP into 2022/23 as set out in Appendix 4 to the report.

 

E     Noted the balance of £13.018 million of retained Right to Buy (RTB) receipts held as at 31 March 2022 in order to finance the new build programme as set out in Appendix 5 to the report.

Minutes:

Cabinet received the Capital Programmes Outturn report for 2021/22.

 

Proposed by Councillor Simon Carter (seconded by Councillor James Leppard) it was:

 

RESOLVED that Cabinet:

 

A    Noted that the Housing Capital Programme (HCP) final outturn for 2021/22 is £18.522 million as set out in Appendix 1 to the report.

 

B    Approved £2.762 million reprofiling of capital schemes from 2021/22 HCP into 2022/23 as set out in Appendix 2 to the report.

 

C    Noted that the Non-Housing Capital Programme (NHCP) final outturn for 2021/22 is £7.686 million as set out in Appendix 3 to the report.

 

D    Approved the £4.163 million reprofiling of capital schemes from 2021/22 NHCP into 2022/23 as set out in Appendix 4 to the report.

 

E     Noted the balance of £13.018 million of retained Right to Buy (RTB) receipts held as at 31 March 2022 in order to finance the new build programme as set out in Appendix 5 to the report.

30.

Renewal of Town Centre PSPOs pdf icon PDF 142 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A    Approved the extension of the Public Spaces Protection Orders (PSPOs) for a period of three years commencing 6 August 2022.

 

B    Agreed that once implemented, the PSPOs are monitored for three years and a report on their impact is brought back to Cabinet with recommendations on any further extensions, amendments or additions if required.

 

C    Agreed that cases not covered by the PSPOs that require enforcement based on behaviour will continue to be enforced through the council’s Anti-Social Behaviour Policy as set out in Appendix 2 to the report.

Minutes:

Cabinet received a report to extend the Public Space Protection Orders (PSPOs) for a three year period.

 

Proposed by Councillor Joel Charles (seconded by Councillor Dan Swords) it was:

 

RESOLVED that Cabinet:

 

A    Approved the extension of the Public Spaces Protection Orders (PSPOs) for a period of three years commencing 6 August 2022.

 

B    Agreed that once implemented, the PSPOs are monitored for three years and a report on their impact is brought back to Cabinet with recommendations on any further extensions, amendments or additions if required.

 

C    Agreed that cases not covered by the PSPOs that require enforcement based on behaviour will continue to be enforced through the council’s Anti-Social Behaviour Policy as set out in Appendix 2 to the report.

31.

Contract Award - Specialist Advice Services pdf icon PDF 122 KB

Decision:

RESOLVED that:

 

A    Contractor A is awarded the contract for delivery of Advice Services for a period of three years from 1 October 2022 at £90,000 per annum subject to a full-service review at 30 months calculated from the contract commencement date.

Minutes:

Cabinet received a report to approve a contract award for specialist advice services.

 

Proposed by Councillor Joel Charles (seconded by Councillor Dan Swords) it was:

 

RESOLVED that:

 

A    Contractor A is awarded the contract for delivery of Advice Services for a period of three years from 1 October 2022 at £90,000 per annum subject to a full-service review at 30 months calculated from the contract commencement date.

32.

Communications from Committees/Working Groups/Parties and Panels

32a

Referral from Licensing Committee - Hackney Carriage Tariff Review - Consultation pdf icon PDF 192 KB

Additional documents:

Decision:

RESOLVED that:

 

A    That consultation as set out in the report be commenced, and the Hackney Carriage Tariff Schedule, as set out in Appendix A to the report, be adopted for implementation in the absence of objections.

 

B    Subject to A, and in the absence of objections, the Assistant Director Environment be authorised to take the necessary steps as set out in the report to implement the tariff changes with effect from 12 August 2022.

 

C    Subject to A, should any objections to the proposed tariff be received during the consultation period, implementation of the proposed Hackney Carriage Tariff Schedule be deferred pending consideration of objections at the forthcoming meeting of this Committee on 6 September 2022, and recommendation to the next available meeting of Cabinet.

Minutes:

Cabinet received a referral from the Licensing Committee on approval a consultation on hackney carriage tariffs.

 

Proposed by Councillor Nicky Purse (seconded by Councillor Dan Swords) it was:

 

RESOLVED that:

 

A    That consultation as set out in the report be commenced, and the Hackney Carriage Tariff Schedule, as set out in Appendix A to the report, be adopted for implementation in the absence of objections.

 

B    Subject to A, and in the absence of objections, the Assistant Director Environment be authorised to take the necessary steps as set out in the report to implement the tariff changes with effect from 12 August 2022.

 

C    Subject to A, should any objections to the proposed tariff be received during the consultation period, implementation of the proposed Hackney Carriage Tariff Schedule be deferred pending consideration of objections at the forthcoming meeting of this Committee on 6 September 2022, and recommendation to the next available meeting of Cabinet.

33.

Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

Minutes:

RESOLVED that the minutes of the following meetings are noted.

33a

Minutes of meeting Thursday, 28 April 2022 of Safety Committee pdf icon PDF 186 KB

33b

Minutes of meeting Tuesday, 22 March 2022 of Harlow Local Highways Panel pdf icon PDF 263 KB

33c

Minutes of meeting Wednesday, 23 March 2022 of Shareholder Sub Committee pdf icon PDF 259 KB

34.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Minutes:

None.