Agenda, decisions and minutes

Cabinet
Thursday, 12th September, 2024 7.00 pm

Venue: Council Chamber, Civic Centre

Contact: Email: governance@harlow.gov.uk 

Webcast: View the webcast

Items
No. Item

39.

Webcast Introduction

The Chair will read out the following statement:

 

“This meeting is being webcast live to our website (https://harlow.public-i.tv/core/portal/home) and will be available for repeated viewing after the meeting has ended.

 

By continuing to attend this meeting, you are consenting to being filmed and to appearing in the webcast.

 

I would like to remind all those participating in the meeting to use their microphones when they speak, and to turn them off once they have finished talking.”

Additional documents:

Minutes:

The Leader said the meeting was being webcast live and would be available for repeated viewing after the meeting has ended. By continuing to attend the meeting, you were consenting to being filmed and to appearing in the webcast.

40.

Apologies for absence

Additional documents:

Minutes:

Apologies for absence were received from Councillor Hannah Ellis and Michael Hardware.

41.

Declarations of Interest

Councillors’ declarations of interest (if any) in relation to any items on the agenda.

Additional documents:

Minutes:

Councillor Joel Charles declared a non-pecuniary interest in item 13, East of Harlow SPD, as a ward councillor for Old Harlow.

 

Councillor Nicky Purse declared a non-pecuniary interest in item 15, Annual Section 106 Monitoring Report, due to previous work she had done in relation to the Church Langley Fund.

42.

Minutes pdf icon PDF 188 KB

To approve the minutes of the meeting held on 11 July 2024.

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting held on 11 July 2024 are agreed as a correct record and signed by the Leader.

43.

Matters Arising

Any matters arising from the minutes of the previous meeting.

Additional documents:

Minutes:

None.

44.

Written Questions from the Public

To receive any questions from members of the public in accordance with Rule 10 of the Council Procedure Rules.

Additional documents:

Minutes:

None.

45.

Written Questions from Councillors

To receive any questions from Councillors in accordance with Rule 10 of the Council Procedure Rules.

Additional documents:

Minutes:

None.

46.

Communications from the Leader

Additional documents:

Minutes:

The Leader said the Council had continued to deliver its corporate priorities and detailed a number of items of progress.

47.

Petitions

To consider any petitions that have been referred to the Cabinet under the Council’s Petition Scheme.

Additional documents:

Minutes:

None.

48.

Recent Relevant Decisions Taken by The Leader, Deputy or Portfolio Holder(s)

To note recent Portfolio Holder decisions taken under delegated powers, as attached:

Additional documents:

Minutes:

RESOLVED that the following decision be noted.

48a

Portfolio Holder for Garden Town and Planning - 8 August 2024 pdf icon PDF 10 KB

Additional documents:

49.

Performance, Finance and Risk - June and July pdf icon PDF 633 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A    Notes the performance of key performance indicators for June and July.

 

B    Notes the performance against the council’s annual delivery plan for quarter 1.

 

C    Notes the Finance position as July (period 4) of 2024/25 financial year.

 

D    Approves the Period 4 reprofiling into 2025/26 within the Housing and Non-Housing Capital Programmes included within Appendices E and F to the report.

 

E     Recommends to Full Council the approval of the Budget allocations identified for 2024/25 within the Housing Capital Programmes included within Appendix F to the report.

 

F     Notes the current strategic risks for the council’s operations.

Minutes:

Cabinet received a report on performance, finance and risk for June and July.

 

Proposed by Councillor Dan Swords (seconded by Councillor Alastair Gunn) it was:

 

RESOLVED that Cabinet:

 

A     Notes the performance of key performance indicators for June and July.

 

B     Notes the performance against the council’s annual delivery plan for quarter 1.

 

C     Notes the Finance position as July (period 4) of 2024/25 financial year.

 

D     Approves the Period 4 reprofiling into 2025/26 within the Housing and Non-Housing Capital Programmes included within Appendices E and F to the report.

 

E     Recommends to Full Council the approval of the Budget allocations identified for 2024/25 within the Housing Capital Programmes included within Appendix F to the report.

 

F      Notes the current strategic risks for the council’s operations.

 

 

50.

Waste Strategy for Essex pdf icon PDF 283 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A    Agreed to the adoption of the Waste Strategy for Essex 2024-2054 in the form (attached as Appendix A to the report).

 

B    Noted the Post Adoption Statement on the Strategic Environmental Assessment (attached as Appendix B to the report).

Minutes:

Cabinet received a report on the adoption of a Waste Strategy for Essex.

 

Proposed by Councillor Nicky Purse (seconded by Councillor David Carter):

 

RESOLVED that Cabinet:

 

A     Agreed to the adoption of the Waste Strategy for Essex 2024-2054 in the form (attached as Appendix A to the report).

 

B     Noted the Post Adoption Statement on the Strategic Environmental Assessment (attached as Appendix B to the report).

51.

East of Harlow SPD Adoption pdf icon PDF 284 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A    Noted the responses received to the consultation and the joint responses of Harlow Council and Epping Forest District Council, as set out at Appendix B to this report.

 

B    Adopted the SPD as set out at Appendix A to this report.

 

C    Delegated authority to the Assistant Director - Planning & Environment, in consultation with the relevant Portfolio Holder and equivalent Officer(s) and Member(s) at Epping Forest District Council, to make any minor or inconsequential amendments to the SPD arising from matters discussed and agreed at Cabinet or at Epping Forest District Council’s Cabinet.

Minutes:

Cabinet received a report on the adoption of the East of Harlow SPD.

 

Councillor Swords declared a non-pecuniary interest as the Chair of the HGGT Board.

 

Councillor Gunn agreed to provide Councillor Griggs with an explanation of what the SPD considered to be ‘those in need’.

 

Proposed by Councillor Alastair Gunn (seconded by Councillor Dan Swords) it was:

 

RESOLVED that Cabinet:

 

A     Noted the responses received to the consultation and the joint responses of Harlow Council and Epping Forest District Council, as set out at Appendix B to this report.

 

B     Adopted the SPD as set out at Appendix A to this report.

 

C     Delegated authority to the Assistant Director - Planning & Environment, in consultation with the relevant Portfolio Holder and equivalent Officer(s) and Member(s) at Epping Forest District Council, to make any minor or inconsequential amendments to the SPD arising from matters discussed and agreed at Cabinet or at Epping Forest District Council’s Cabinet.

52.

Building Control Resourcing pdf icon PDF 163 KB

Additional documents:

Decision:

RESOLVED that Cabinet agreed to the proposals set out in this report to award a Service Level Agreement for Building Control Services (including ‘out of hours’ service) to Hertfordshire Building Control Services for a term of 5 years.

Minutes:

Cabinet received a report on building control resourcing.

 

Proposed by Councillor Alastair Gunn (seconded by Councillor Dan Swords) it was:

 

RESOLVED that Cabinet agreed to the proposals set out in this report to award a Service Level Agreement for Building Control Services (including ‘out of hours’ service) to Hertfordshire Building Control Services for a term of 5 years.

53.

Annual Section 106 Monitoring Report pdf icon PDF 231 KB

Additional documents:

Decision:

RESOLVED that Cabinet agreed:

 

A    To formally publish the Infrastructure Funding Statement in accordance with The Community Infrastructure Levy (Amendment) (England) (No.2) Regulations 2019.

 

B    The risks identified under paragraph 16 of the report and will work within their respective areas to identify suitable projects in line with the Head of terms attached to the S106 agreement.

Minutes:

Cabinet received an annual Section 106 monitoring report.

 

Councillor Gunn agreed to write to Councillor Shepherd about information that had been provided to the Harlow Arts Trust about Section 106 monies.

 

Proposed by Councillor Alastair Gunn (seconded by Councillor Dan Swords) it was:

 

RESOLVED that Cabinet agreed:

 

A     to formally publish the Infrastructure Funding Statement in accordance with The Community Infrastructure Levy (Amendment) (England) (No.2) Regulations 2019.

 

B     the risks identified under paragraph 16 of the report and will work within their respective areas to identify suitable projects in line with the Head of terms attached to the S106 agreement.

54.

Appropriation of land for affordable and social housing developments from the General Fund to the Housing Revenue Account pdf icon PDF 218 KB

Additional documents:

Decision:

RESOLVED that Cabinet:

 

A    Agreed to appropriate the land at the sites 96 Potter Street (Former Neighbourhood Office), Elm Hatch & Former Staple Tye Depot Site on Perry Road to the Housing Revenue Account, for the purpose of Part II of the Housing Act 1985.

 

B    Delegated authority to the Leader of the Council and Chief Executive to approve the appropriation of the individual sites identified subject to the receipt of an officer report with individual site valuations to affect the appropriation under section 122 of the Local Government Act 1972.

Minutes:

Cabinet received a report on the appropriation of land for affordable and social housing.

 

Proposed by Councillor Dan Swords (seconded by Councillor David Carter) it was:

 

RESOLVED that Cabinet:

 

A     Agreed to appropriate the land at the sites 96 Potter Street (Former Neighbourhood Office), Elm Hatch & Former Staple Tye Depot Site on Perry Road to the Housing Revenue Account, for the purpose of Part II of the Housing Act 1985.

 

B     Delegated authority to the Leader of the Council and Chief Executive to approve the appropriation of the individual sites identified subject to the receipt of an officer report with individual site valuations to affect the appropriation under section 122 of the Local Government Act 1972.

55.

Change of Appointments on Housing Standards Board pdf icon PDF 131 KB

Additional documents:

Decision:

RESOLVED that Cabinet agreed the replacement of Councillor Mathew Saggers with Councillor Stacy Seales to serve on the politically balanced Housing Standards Board.

Minutes:

Cabinet received a report on a change to the membership of the Housing Standards Board.

 

Proposed by Councillor Dan Swords (seconded by Councillor David Carter) it was:

 

RESOLVED that Cabinet agreed the replacement of Councillor Mathew Saggers with Councillor Stacy Seales to serve on the politically balanced Housing Standards Board.

56.

Communications from Committees/Working Groups/Parties and Panels

Additional documents:

57.

Minutes of Panels/Working Groups

To note the following draft minutes of Cabinet appointed bodies. Minutes remain draft until approved by the relevant body.

Additional documents:

Minutes:

RESOLVED that the minutes of the following meetings are noted.

57a

Minutes of meeting Tuesday, 25 June 2024 of Harlow Local Highways Panel pdf icon PDF 186 KB

Additional documents:

57b

Minutes of meeting Thursday, 11 July 2024 of Safety Committee pdf icon PDF 188 KB

Additional documents:

57c

Minutes of meeting Thursday, 11 July 2024 of Shareholder Sub Committee pdf icon PDF 183 KB

Additional documents:

58.

Matters of Urgent Business

Such other business which, in the opinion of the Chair, should be received as a matter of urgency by reason of special circumstances to be specified in the minutes.

Additional documents:

Minutes:

None.